2021 Meeting Minutes - WALFORD | IOWA

December 13th, 2021 - City Council Meeting Minutes

Tyce Hoskins — Mon, 13 Dec 2021 15:02:00 +0000

Walford City Council Proceedings

Regular Meeting December 13th, 2021

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Carter (Telephone), Greiner, Voss. Bauer was absent. One Vacancy.

Carter moved approval of the agenda as posted, seconded by Voss. Roll Call: Unanimous.

Griener moved approval of the November 15th, 2021 minutes as posted and published, seconded by Carter. Roll Call: Unanimous.

Voss moved approval of the November 30, 2021 Treasurers Report, seconded by Greiner. Roll Call: Unanimous.

Carter moved approval of the December Expenditures, seconded by Voss. Roll Call: Unanimous,

Deputy Leaper of the Linn County Sheriff Department was present to answer questions regarding monthly report.

There were 36 calls for service from November 15th, 2021 through December 13th, 2021.

Voss introduced Resolution No. 12-21-1 approving Pay Estimate No. 4 for the Wastewater Treatment Facility Improvement ultraviolet Disinfection Project in the amount of $116,349.35, seconded by Carter. Roll Call: Unanimous.

City engineer, Dave Hagen was present to submit engineer report and answer questions regarding UV Wastewater construction progress and meeting with Linn County regarding shared cost for the 1st Avenue E Overlay Improvement Project.

Wastewater Operator, Chad Sands of ION Environmental Services was present to submit monthly operations report and answer maintenance questions.

Greiner moved approval of the renewal of Blanket Security Bond with Nationwide, seconded by Voss. Roll Call: Unanimous.

Carter introduced Resolution No. 12-21-2 Approving the Re-Appointment and Compensation Schedule for City Attorney Erek Sittig, seconded by Greiner. Roll Call: Ayes: Carter, Greiner. No: Voss.

Motion fails.

Greiner introduced Resolution No. 12-21-3 authorizing City Clerk to transfer Sewer Funds into Sewer Sinking Fund for SRF Interest/Service Fees and Principle Payments, seconded by Carter. Roll Call: Unanimous.

Voss moved approval of the Linn County Contract for Law Enforcement Service for FY 22/23, seconded by Greiner. Roll Call: Unanimous.

Carter moved approval setting the L.L. Pelling Co. Seal Coat Unit Price, seconded by Greiner. Roll Call: Unanimous.

Greiner moved approval of participation in the HACAP Water Utility Vendor Agreement Low-Income Househole Assistance Program, seconded by Voss. Roll Call: Unanimous.

Contact HACAP for more information on how to apply for assistance with sewer utility bills.

Carter moved approval of participation with Linn County, Iowa American Resue Funding Application, seconded by Griener. Roll Call: Unanimous.

Discussion was held regarding New Plow Truck Purchase. No action taken. To be revisited in January.

Park and Recreation December 7th 2021, minutes received and placed on file.

Mayor Voss Proclamation of Walford School Choice Week January 23rd-29th, 2022

Other areas of discussion included but not limited to the following: Mayor attendance at the proposed carbon dioxide pipeline/filed opposition, budget workshop scheduled, and State audit schedule.

Griener moved to adjourn the meeting at 7:58 p.m., seconded by Voss. Roll Call: Unanimous.

November Building Permits Issued: Upah (Addition/Shed); Kuntz (Solar Panels).

Page 1 of 3

Month’s Receipts: (General Fund) 51,081.30; (Sewer Fund) 20,832.66; (Tax Increment) 159.86; (Garbage Fund) 12,754.32; (Local Option Fund) 19,073.99; (Road Use Tax) 11,989.59; (SRF Distribution) 87,054.48; (American Rescue Funds) 360.73. Revenue Totals: $ 203,306.93.

General and Road Use Tax Expenditures:

Absolute Security (Mont/Maint) 444.00

Allegra Print (Fliers) 195.46

Alliant (Electric) 3,544.67

Baker Paper (Supplies) 249.28

Bauer, Randy (Council Meetings) 280.00

BP Credit Card (Gas) 377.49

Carter, Jo Ellen (Council Meetings) 320.00

Central State Bank (Safety Box) 66.00

City of Fairfax (Fire Services) 54,477.00

(Library Services) 3,430.00

City Laundering (Uniforms/Towels/Rugs) 397.07

City of Norway (Fire Services) 600.00

CJ Cooper (Drug Testing/Admin) 245.00

Consolidated Energy (Generator Diesel) 151.84

Ellis, Amy (Council Meetings) 200.00

Ellis, Gary (Wages) 3,760.00

Evans Computer (iCloud/Antivirus) 220.80

Federal Tax Payment (Withholdings) 2,858.84

Gann, Janet (Wages) 2,294.47

Gazette (Publications) 98.88

Gordon Flesch Co. (Copy Count/Maint) 77.95

Greiner, Matt (Council meetings) 240.00

Holland Law (Attorney Fees) 315.00

Iowa Rural Water (Dues) 275.00

IPERS (Withholding) 1,854.41

Jordon’s Heating & Cooling (Furnace Repairs) 3,984.80

Menards (Supplies) 183.08

Miller, Dan (Wages) 3,200.00

Nationwide (Security Bonds) 277.00

Office Express (Office Supplies) 107.39

ProPet Distributors (Dogipot Station/Bags) 754.65

Riteway (Office Forms) 277.00

Sevig Utility (Water) 36.50

South Slope (Telephone/Internet) 235.44

Temple Display (Christmas Dec. Parts/Bulbs) 753.38

Tiedeman, Dawn (Janitorial) 140.00

United Health Care (Insurance) 1,054.10

Van Meter (Bulbs) 10.66

Veenstra & Kimm (Engineer Fees) 2,025.00

Visa: (Postmaster) 116.00; (Microsoft) 52.50;

(US Cellular) 68.20; (E-Rigging.Com) 133.70;

(Amazon) 108.73; (Oriental Trade) 373.60;

(Wal-Mart) 137.64; (Tractor Supply) 262.92

(Theisen’s) 83.95; (John’s Lock & Key) 13.96

Voss, Aaron (Council Meetings) 280.00

Page 2 of 3

Voss, Bill (Cell Phone) 50.00; (Mileage) 61.60;

(Mayor Wages) 1,750.00

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 2,531.37

Central State Bank (ACH Fees) 115.00

Consolidated Energy (Generator Diesel) 661.29

Dorsey & Whitney (Bond Council) 8,000.00

Gann, Janet (Wages) 2,294.46

Iowa Once Call (Locations) 59.40

ION Environmental Solutions (Operations) 4,550.00

Ken-Way Trucking (Repair) 9,073.00

Postmaster (Billing) 186.00

South Slope (Telephone/Internet) 101.45

State Revolving Fund (Loan Interest) 998.42

Veenstra & Kimm, Inc. (Engineer) 4,490.92

Garbage Fund Expenditures:

Benton County Disposal (Tipping Fees) 1,429.68

(Landfill) 9,509.50

Johnson County Refuse (Hauling) 7,922.00;

(Tags) 155.00

Expenditure Totals:$ 145,621.44

_________________________________

Bill Voss

Mayor

ATTEST:

___________________________________

Janet L. Gann, MMC, IACMC, IaCMFO

City Clerk

Page 3 of 3

December 7th, 2021 - Parks and Recreation Meeting Minutes

Tyce Hoskins — Tue, 07 Dec 2021 15:04:00 +0000

Walford Park and Recreation Minutes

Regular Meeting Tuesday December 7th, 2021

Meeting called to order at 7:05 p.m. Lane, Hebert, Davis, and Miner present. Primmer absent.

Motion by Lane to approve the November 2021 minutes with edit to those present noted. Seconded by Miner. Approved unanimous. Correction included Primmer present.

Basketball court action - proceeding with efforts to secure multiple bids.

Motion by Hebert to approve up to $600 for purchase of a Dogipot for installation at Knapp Creek Park. Seconded by Miner. Approved unanimous.

General equipment grounds/maintenance

Batting cage has been re-installed.

Fill dirt is urgently needed around concrete slab of the pickle ball court.

Consider pole replacement at volleyball court.

Citizen comments:

Jess Painter present to discuss the idea of a Walford Fun Day(s). A group has self-organized to investigate ideas spanning Friday evening and Saturday of weekend of Fireworks. Discussion included several potential ideas and potential funding support options.

Motion to adjourn by Miner, seconded by Lane. Meeting adjourned at 7:53 pm.

___________________________________

Jennifer Lane

Chairperson

ATTEST:

___________________________________

Pat Miner

Secretary

November 15th, 2021 - City Council Meeting Minutes

Tyce Hoskins — Mon, 15 Nov 2021 15:05:00 +0000

Walford City Council Proceedings

Regular Meeting Monday November 15th, 2021

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Bauer, Carter (Telephone), Greiner, Voss. One vacancy.

Carter moved approval of the agenda as posted, seconded by Greiner. Roll Call: Unanimous.

Voss moved approval of the October 11th, 2021 minutes as posted and published, seconded by Bauer.

Roll Call: Unanimous.

Bauer moved approval of the October 31, 2021 Treasurer’s Report, seconded by Carter. Roll Call: Unanimous.

Carter moved approval of the November Expenditures, seconded by Voss. Roll Call: Unanimous.

Deputy Leaper of the Linn County Sheriff was present to submit sheriff report and answer questions.

There were 38 calls for service from October 11, 2021 through November 15, 2021. Report placed on file.

Steve Smith owner of Johnson County Refuse was present to report and answer questions regarding the assignment of Residential Solid Waste Collection Services.

Brief discussion regarding submitted well invoice from Pat Mahoney for damages from mowing.

Bauer moved approval of negotiated amount of $1,309.91 towards repair cost, seconded by Carter. Roll Call: Unanimous.

Greiner introduced Resolution No. 11-21-1 approving the assignment of Residential Solid Waste Collection Services from Johnson County Refuse to new owner LRS Corporation Co. of Iowa.

seconded by Bauer. Roll Call: Unanimous.

Bauer introduced Resolution No. 11-21-2 approving Pay Estimate No. 2 (Retainage) for the 5th Street Culvert Project in the amount of $7,270.45, seconded by Voss. Roll Call: Unanimous.

Carter introduced Resolution 11-21-3 Approving Pay Estimate 3 for the Wastewater Treatment Facility Improvement Ultraviolet Disinfection Project in the amount of $87,054.48, seconded by Greiner.

Roll Call: Unanimous.

City Engineer Dave Hagen was present to submit engineer report and answer project questions.

Construction of UV project moving along with no concerns with winter weather.

Wastewater Operator Chad Sands of ION Environmental Services was present to submit monthly operations report and answer questions. Working on screen parts and Jetco installation of panels.

Bauer moved approval renewal of United Health Care Employee Insurance with addition of new employee, seconded by Voss. Roll Call: Unanimous.

No action taken towards the purchase of box sander for plow truck. Mayor to seek options and cost for the December meeting.

Bauer moved approval authorizing City Attorney to proceed with legal process for 4 delinquent overnight parking tickets, seconded by Voss. Roll Call: Unanimous.

Park and Recreation Minutes from November 2nd, 2021 were received and placed on file.

Other areas of discussion included but not limited to the following: Election results leaving vacancy.

Carter moved to adjourn the meeting at 7:32 p.m., seconded by Greiner. Roll Call: Unanimous.

October Building Permits Issued: Scott (Shed).

Month’s Receipt’s (General Fund) 247,446.52; (Sewer Fund) 21,112.62; (Road Use Tax) 15,174.13; (SRF Distribution) 10,774.99; (Local Option Tax) 4,884.08; (Tax Increment Financing Tax) 2,391.09; (Garbage Fund) 13,267.57. Revenue Totals: $315,051.00

General and Road Use Tax Expenditures

Alliant (Electric) 3,189.90

BP (Gas) 384.61

City Laundering (Uniform Service) 205.32

Page 1 of 3

CJ Cooper & Associates (Drug Testing) 35.00

D & K Products (Clay & Chalk) 307.00

Ellis, Gary (Wages) 3,760.00

Evans Computer (TEC Support/Antivirus) 220.80

Federal Tax Payment 3,599.11

Gann, Janet (Wages) 2,294.47

(Milage/Parking) 33.00

Gazette (Publications) 127.29

Gee Asphalt (Crack Sealing) 22,091.47

Gordon Flesch Co. (Copy Count) 78.84

Hawkeye Fire & Safety (Extinguisher Inspections) 327.35

Holland Law Office (Sept) 490.00

Iowa Division Criminal Invest. (Background Check) 15.00

Iowa Repair (Sterling Repair) 1,025.79

IPERS (Withholdings) 1,993.13

Marengo Ready Mix (Sand) 491.04

Menards (Supplies) 210.14

Midway Outdoor Equipment (Chains/Oil) 128.88

Miller, Dan (Wages) 3,200.00

Orkin (Hall Spray) 63.00

Robison Construction (Gutters/Window) 2,096.00

Sevig Utility (Water) 36.50

Slater Electric (Repairs) 2,030.00

South Slope (Internet/Telephone) 238.89

Tiedeman, Dawn (Janitorial) 240.00

TruGreen (Spraying) 2,010.50

United Health Care (Insurance) 1,054.10

US Cellular (Cell Phones) 119.07

Van Meter (Light Bulbs) 57.72

Veenstra & Kimm (Engineer) 666.50

Visa: (postmaster) 66.42; (Microsoft) 52.50;

(Indeed) 137.27; (Iowa League) 50.00;

(Tractor Supply) 299.41; (Storm Steel) 56.00;

(Wal-Mart) 18.00; (John’s Lock & Key) 7.98;

(Theisen’s) 24.90

Voss, Bill (Cell Phone) 50.00

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 2,154.42

Central State Bank (ACH Fees) 115.00

Electric Pump (Pump Service) 950.00

Gann, Janet (Wages) 2,294.46

Iowa Once Call (Locations) 54.00

ION Environmental (Operations) 4,550.00

Postmaster 186.00

South Slope (Telephone/Internet) 202.90

Veenstra & Kimm (Engineer) 2,740.76

Page 2 of 3

Garbage Expenditures:

Benton County Disposal (Tipping Fees) 1,111.82

Johnson County Refuse (Hauling) 7,922.00

Expenditure Totals:$ 75,903.25

_________________________________

Bill Voss

Mayor

ATTEST:

_______________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 3 of 3

November 2nd, 2021 - Parks and Recreation Meeting Minutes

Tyce Hoskins — Tue, 02 Nov 2021 14:06:00 +0000

Walford Park and Recreation Minutes

Regular Meeting Tuesday November 2, 2021

Meeting called to order at 7:06 p.m. Lane, Davis, Hebert, and Miner present. Primmer absent.

Motion to approve October 5, 2021 meeting minutes by Herbert, seconded by Davis. Approved unanimous.

Motion to approve up to $800 for Christmas Party purchases by Davis, seconded by Lane. Approved unanimous.

Pickle ball court:

Courts Fore Sports rep attended meeting - Jason Miller

Cement-all is recommended skim-coat Jason will do this. However, it is his opinion that water got under the concrete due to lack of fill dirt up against the original concrete pour and created the crack. Recommends immediate fill dirt as he recommended. Board requests a quote for the extension of the court and fencing. Jason recommends committing to spend as soon as reasonable in order to fix pricing.

General equipment grounds/maintenance:

Fill dirt is urgently needed around concrete slab of the pickle ball court.

Consider pole replacement at volleyball court.

Metal pipe dome in main park requires paint.

Citizen comments:

None

Motion to adjourn by Lane, seconded by Miner. Meeting adjourned 8:15 p.m.

____________________________________

Jennifer Lane

Chairperson

ATTEST:

____________________________________

Pat Miner

Secretary

Sept 13, 2021 - City Council Meeting Minutes

Tyce Hoskins — Mon, 13 Sep 2021 16:32:00 +0000

Walford City Council Proceedings

Regular Meeting Monday September 13th, 2021

Meeting was called to order at 7:00 p.m. by Mayor Bill Voss.

Roll Call: Bauer, Carter, Ellis, Greiner, Voss.

Voss moved approval of the agenda as posted, seconded by Ellis. Roll Call: Unanimous.

Bauer moved approval of the minutes from August 9th, 2021 and August 25th, 2021 as posted and published, seconded by Carter. Roll Call: Aye: Bauer, Carter, Ellis. Abstain: Voss.

Ellis moved approval of the August 31st, 2021 Treasurer’s Report, seconded by Voss. Roll Call: Unanimous.

Bauer moved approval of the September Expenditures, seconded by Ellis. Roll Call: Unanimous.

No action taken regarding submitted well repair invoice. Questions remain.

Linn County Sheriff report was received there were 35 calls for service from August 9th, 2021 through September 13th, 2021. Report was placed on file.

Wastewater Operator Chad McCleary of ION Environmental Solutions was present to report on monthly operations.

Bauer introduced Ordinance No. 221 Amending the Code of Ordinances of the City of Walford by Replacing Provisions Pertaining to Animal Protection and Control with minor corrections, seconded by Voss. Roll Call: Unanimous.

Bauer moved approval of Waivement of the Second and Third Reading of Ordinance No. 221 Replacing Provisions Pertaining to Animal Protection and Control, seconded by Ellis. Roll Call: Aye: Bauer, Ellis, Greiner, Voss. No: Carter.

Voss moved approval of the Final Adoption of Ordinance No. 221 Replacing Provisions Pertaining to Animal Protection and Control, seconded by Greiner. Roll Call: Aye: Bauer, Ellis, Greiner, Voss. No: Carter.

Bauer introduced Resolution No. 9-21-1 Amending Resolution 6-21-7 Setting Employee Wages, seconded by Greiner. Roll Call: Aye: Bauer, Carter, Greiner, Voss. Abstain: Ellis.

Voss introduced Resolution No. 9-21-2 Authorizing Clerk to Transfer General Fund to Sewer Fund correction of SRF Deposit, seconded by Carter. Roll Call: Unanimous.

Ellis introduced Resolution No. 9-21-3 Approval of FY 20/21 Annual Urban Renewal Tax Increment Financing Report, seconded by Carter. Roll Call: Unanimous.

Voss introduced Resolution No. 9-21-4 approving the FY 20/21 Annual State Finance Report, seconded by Ellis. Roll Call: Unanimous.

Carter introduced Resolution No. 9-21-5 Approving Pay Estimate 1 for the Wastewater Treatment Facility Improvements Ultraviolet Disinfection Project in the amount of $63,684.87, seconded by Greiner. Roll Call: Unanimous.

Greiner introduced Resolution No. 9-21-6 Approving Change Order No. 1 for the Wastewater Treatment Facility Improvement Ultraviolet Disinfection Project in the amount of $8,803.20, seconded by Ellis. Roll Call: Unanimous.

Change order was purchase of Compact Composite Sampler.

City Engineer Dave Hagan was present to report on projects and answer questions. Wastewater project start date September 22, 2021. 2022 1st Avenue E asphalt project estimate to be presented at October meeting.

Clerk Reported on Federal America Relief Fund Report due October 31, 2021 requested assistance to complete report by Federal deadline. City Engineer Dave Hagan offered assistance.

Gary Ellis, reported on televising findings of Sanitary Sewer Lines. Additional work forth coming.

Bauer moved to award Fall Crack Seal Proposal to Gee Asphalt of Cedar Rapids, Iowa in the amount of $22,091.47 seconded by Ellis. Roll Call: Unanimous. Two proposals were received.

Greiner moved approval of the renewal of Class LC Liquor License/Sunday Sales/Outdoor Endorsement for Wild Hogs Saloon and Ponderosa Hall Ballroom, seconded by Voss. Roll Call: Unanimous.

Carter moved approval of the renewal of Class LE Liquor License/Sunday Sales for the Walford BP, seconded by Voss. Roll Call: Unanimous.

Bauer moved approval of the renewal of General Fund 12 Month CD, seconded by Greiner. Roll Call: Unanimous.

Ellis moved approval of the Advertisement of Wastewater Lab Equipment/Ties for sale, seconded by Greiner. Roll Call: Aye: Bauer, Ellis, Greiner, Voss. No: Carter.

Discussion was held regarding maintenance position applications. 11 applications received. Interviews will be scheduled soon.

Bauer moved approval of the appointment of Sarah Hebert to the Park and Recreation Board, seconded by Ellis. Roll Call: Unanimous.

Page 1 of 3

Park and Recreation September 7th, 2021 minutes received and placed on file.

Other areas of discussion included but not limited to the following: DOT contacted city regarding traffic on 151 and possible future improvements, Prairie sign installation progress, possibility of ownership change with the

Ponderosa Ballroom.

Bauer moved to adjourn the meeting at 8:34 p.m., seconded by Ellis. Roll Call: Unanimous.

August Building Permits Approved: Martindale (Fence).

Month’s Receipts: (General Fund) 495.56; (Sewer Fund) 21,185.95; (Garbage Fund) 13,243.58; (Local Option Tax) 4,880.24; (SRF) 8,380.00 (Road Use Taxes) 13,591.99; ((American Cares Act Funding) 107,669.60. Revenue Totals:$169,446.92.

General and Sewer Fund Expenditures:

Absolute Security Systems (Monitoring/Maint) 444.00

Alliant (Electric) 3,398.20

BP Credit Card (Gas) 343.01

City Laundering (Rugs/Towels/Uniforms) 290.20

CJ Cooper (Clearinghouse Query) 120.00

Elli, Gary (Wages) 3,760.00

Evans Computer (Ant-Virus/tec support) 220.80

Ever-Green Nursery (Mulch) 3,300.00

Federal Tax Payment 2,671.00

Gaddis Estates (Water Standpipe Repair) 541.00

Gann, Janet (Wages) 2,434.58

Gazette (Publications) 1,219.07

Gordon Flesch Co. (Copy Count/Maint) 121.95

Holland Law Office ( Attorney) 402.50

Iowa Municipal Finance (Certification Renewal) 50.00

IPERS (Withholdings) 1,335.32

Office Express (Office Supplies) 27.94

Orkin (Hall Spray) 63.00

Port”O”Jonny (Restrooms) 206.00

Rick, Howard (Wages) 1,920.00

Sevig Utilities (Water) 36.50

South Slope (Internet/Telephone) 249.77

Tiedeman, Dawn (Janitorial) 150.00

TruGreen (Weed Spraying) 2,010.50

US Cellular (Cell Phone) 68.34

United Health Care (Insurance) 1,054.10

Veenstra & Kimm, Inc (Engineer) 7,262.50

Visa Business: (Postmaster) 21.00; (Microsoft) 52.50;

(Indeed) 26.60; (Gateway Hotel) 266.56 (Conference) 53.09;

(Wal-Mart) 37.17

Voss, Bill (Cell Phone) 50.00

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 2,654.01

Central State Bank (Fees) 115.50

Gann, Janet (Wages) 2,434.59

Iowa One Call (Locations) 29.70

ION Environmental Solutions (Operations) 4,550.00

Ken-Way Trucking (Vac/Power Wash) 1,512.50

Postmaster 186.00

South Slope (Telephone/Internet) 89.08

Veenstra & Kimm, Inc. (Engineer) 8,395.00

Page 2 of 3

Garbage Fund Expenditures:

Benton County Disposal (Tipping Fees) 1,472.23

(Landfill) 9,509.50

Johnson County Refuse (Hauling) 7,922.00

Expenditure Total: 73,116.30

________________________________

Bill Voss

Mayor

ATTEST:

________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 3 of 3

Sept 7, 2021 - Parks & Recreation Meeting Minutes

Tyce Hoskins — Tue, 07 Sep 2021 16:34:00 +0000

Walford Park and Recreation Minutes

Regular Meeting Tuesday September 7th, 2021

Meeting called to order at 7:03 pm. Miner, Lane, Primmer, and Davis present.

Motion by Davis to approve August 31 minutes, seconded by Lane. Approved unanimous.

Halloween Program Purchases - October 30th, 10:00 am to Noon. Sign-up to be posted to the Walford Facebook page seeking volunteers to help set up and take down. Plan to assemble materials ahead, but volunteers needed the day of the event.

Pickle Ball

Addition prospects - 2022 is likely soonest expansion of existing concrete pad

Mud-jack quote was obtained - $7200 is estimate

Agreement that concrete pouring and surfacing is the primary cause of playing surface issues.

Further discussion included seeking alternative quote for fencing take-down and re-install separate.

Basketball Court

Discussion included additional parking and what city concerns may exist in adding parking space.

Two additional quotes to be sought for the 51' 4" x 84' 4" size.

General Equipment Grounds Maintenance

Metal pipe dome in main park is rusty and requires paint

Citizen comments

Erusha Park - the rocks within the play area are being taken and used inappropriately, inquiry made about if mulch is an option to replace rock. Gravel was put in when park was installed as a safe and cost-effective, durable surface under equipment. Playground to be checked to ensure railroad ties are containing gravel effectively.

Softball - what are to options for 3rd graders. Also, what is the agreement that is in place for Fairfax for coach pitch - pictures, scheduling, and equitable use of facilities, teams. Additionally improved communication from coaches would improve the experience. It was noted that the arrangement this spring was established very quickly after the dissolution of the Prairie Youth Baseball League and much of what was learned in 2021 will be used to improve 2022.

Motion to adjourn by Miner. Seconded by Lane. Meeting adjourned.

________________________________

Jennifer Lane, Chairperson

________________________________

Pat Miner, Secretary

August 25th, 2021 - Special Meeting Minutes

Tyce Hoskins — Wed, 25 Aug 2021 18:35:00 +0000

Walford City Council Proceedings

Special Meeting Wednesday August 25th, 2021

Meeting was called to order at 6:00 p.m., by Mayor Bill Voss.

Roll Call: Bauer, Carter, Ellis, Greiner. Voss was absent.

Ellis moved approval of the agenda as posted, second by Bauer. Roll Call: Unanimous.

Bauer moved approval of the Mississippi Valley Pump, inc. of Bettendorf, Iowa, Proposal in the amount of $31,125.00, for the repair of Wastewater Treatment Plant Spiral, seconded by Carter. Roll Call: Unanimous.

No action taken regarding proposed Clerk/Deputy Clerk job descriptions.

Other areas of discussion included sanitary sewer line(s) inspection results and repairs.

Bauer moved to adjourn the meeting at 6:13 p.m., seconded by Carter. Roll Call: Unanimous.

_________________________________

Bill Voss

Mayor

ATTEST:

_________________________________

Janet L. Gann

City Clerk

Aug 9th, 2021 - Parks and Recreation Meeting Minutes

Tyce Hoskins — Mon, 09 Aug 2021 19:24:00 +0000

Walford City Council Proceedings

Regular Meeting August 9, 2021

Meeting was called to order at 7:00 p.m. by Mayor Bill Voss.

Roll Call: Bauer, Carter, Ellis, Voss. Greiner was absent.

Ellis moved approval of the agenda as posted seconded by Voss. Roll Call: Unanimous.

Bauer moved approval of the minutes from July 12th, 2021 as posted and published, seconded by Carter. Roll Call: Unanimous.

Ellis moved approval of the July 31, 2021 Treasurers Report, seconded by Voss. Roll Call: Unanimous.

Voss moved approval of the August Expenditures, seconded by Ellis. Roll Call: Unanimous.

Deputy Tindal of the Linn County Sheriff’s Department was present to answer questions regarding Sheriff report. There were 29 calls for service from July 12th, 2021 through August 9th, 2021. 10 Overnight Parking tickets have been issued. Report placed on file.

Resident Jay Oehlerich was present to inquire about 2nd Street S. project and stuff that is happening around town that needs some attention.

Resident Pat Mahoney was present to discuss broken pipe on well, due to city mowers hitting it. Requested assistance with cost of repairs.

Discussion was held once again regrading Fireworks permit for resident Don Johnson. Mr. Johnson was present to answer questions.

Bauer moved approval of the fireworks permit for Don Johnson for Saturday September 4th, 2021 from 8:00 p.m. – 10:00 p.m., seconded by Voss. Roll Call: Ayes: Voss. No: Bauer, Carter, Ellis. Motion Fails.

Carter moved approval of Local Option Tax Ballot Language and set term of 10 years, seconded by Ellis. Roll Call: Unanimous.

Bauer moved approval of the June 30th, 2021 State Outstanding Obligation Report in the amount of $92,092.38, seconded by Carter. Roll Call: Unanimous.

Carter moved approval of the FY21 GASB 77 Statement Report and letters, seconded by Voss. Roll Call: Unanimous.

Bauer introduced Resolution No. 8-21-1 approving the FY 21 Annual IDOT Road Use Tax Report, seconded by Ellis. Roll Call: Unanimous.

Carter moved approval of the Linn County Secondary Road Department Updated 28E Maintenance and Snow & Ice Control Agreement, second by Ellis. Roll Call: Unanimous.

Wastewater Treatment Plant Operator Chad McCleary of ION Environmental was present to report on necessary repairs/sampler purchase within project cost. Report placed on file.

Veenstra and Kimm City Engineer report for project(s) was received and placed on file.

Council Member Carter requested pre-construction meeting minutes/documents.

Bauer moved approval of the Cares Act Fund grant/application for Dell Developer Bundle Laptops, seconded by Voss. Roll Call: Unanimous.

Bauer moved approval of the maintenance position job description with round table changes/corrections, seconded by Voss. Roll Call: Unanimous.

Discussion regarding retirement dates and training time for new employees.

Bauer moved approval of the advertisement of full-time maintenance position including setting the hourly wage, seconded by Voss. Roll Call: Unanimous. Discussion about interview process.

Applications are now available at the City Clerk’s Office.

City Clerk led discussion regarding Central State Bank Monthly Checking Account Security Program. Subject failed due to lack of motion.

Bauer moved approval to authorize City Clerk to contact City Attorney to pursue legal action for insufficient fund check, seconded by Carter. Roll Call: Unanimous.

Park and Recreation Minutes from August 3rd, 2021 were received and placed on file.

Page 1 of 3

Other areas of discussion included but not limited to the following: Council member Bauer asked once again that Walford be respectful of the Linn County Deputies time and not require them to attend every meeting, Hwy 151 speed limit, installment of College Community Signs.

Ellis moved to adjourn the meeting at 8:19 p.m., seconded by Voss. Roll Call: Unanimous.

July building permits approved: Campbell ( Fence); Mullins (Patio).

Months Receipts: (General Fund) 101,622.07; (Road Use Fund) 22,885.44; (Sewer Fund) 19,999.85; (Garbage Fund) 12,563.66; (Tax Increment Fund) 82.90; (SRF Loan) 1,386.88; (Local Option Tax) 4,238.29. Revenue Totals: $162,779.09.

General and Road Use Tax Expenditures:

Absolute Security Systems (Shop Monitoring) 147.00

Allegra Print (Printing) 199.36

Alliant (Electric) 3,368.22

BP Credit Card (Gas) 408.77

City Laundering (Uniforms./rugs/Towels) 228.07

Crescent Electric (Bulbs/Ballast) 58.65

Ellis, Gary (Wages) 3,760.00

Evans Computer (Tec Support/Antivirus/Backup) 220.80

Federal Tax Payment 2,647.01

Gann, Janet (Wages) 2,294.47

Gazette (Publications) 145.86

Gordon Flesch Company (Copy count/Maint) 80.50

Holland Law Office (Attorney) 140.00

IIMC (Dues) 175.00

IPERS (Withholdings/Exp) 1,335.82

Ken-Way Trucking (Derecho Disposal) 1,305.00

Lawson Products (Parts) 349.51

Linn County Sheriff (1st Quarter Sheriff Fees) 9,880.00

Marengo Ready Mix (Sand) 69.24

Orkin (Hall Spray) 63.00

Port”O”Jonny (Restrooms) 206.00

Rick, Howard (Wages) 1,920.00

Sevig Utility (Water) 36.50

Slater Electric (Electrical Repairs) 2,030.00

South Slope (Internet/Telephone) 250.33

Storey & Kenworthy (Checks) 429.00

Tiedeman, Dawn (Janitorial) 140.00

US Cellular (Cell Phone) 17.25

United Health Care (Insurance) 296.08

Veenstra & Kimm, Inc.(Engineer) 1,162.50

Visa: (Postmaster) 124.00; (Microsoft) 52.50;

(Wal-Mart) 132.97; (Tractor Supply) 74.97;

(Zoom) 14.99

Voss, Bill (Cell Phone) 50.00 (Mileage) 51.52

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 2,542.29

Central State Bank (Fees) 114.50

Gann, Janet (Wages) 2,294.46

Iowa One Call (Locations) 95.50

Page 2 of 3

IDNR (Annual Permit) 210.00

ION Environmental Solutions (Maint) 4,550.00

Ken-Way Trucking (TV Lines) 5,000.00

Postmaster 167.40

Schimberg Co. (Materials) 277.64

South Slope (Internet/Telephone) 89.08

Speer Financial Services (SRF Loan Services) 4,000.00

Veenstra & Kimm, Inc. (Engineer) 2,555.00

Visa: (Postage) 35.00

Garbage Fund Expenditures:

Benton County Disposal (Tipping) 1,665.13

Johnson County Refuse (Hauling) 7,922.00

Expenditure Totals: $65,421.88

_______________________________

Bill Voss

Mayor

Attest:

_______________________________

Janet L. Gann, MMC, IACMC, IaCMFO

City Clerk

Page 3 of 3

Aug 3rd, 2021 - Parks and Recreation Meeting Minutes

Tyce Hoskins — Tue, 03 Aug 2021 19:23:00 +0000

Walford Park and Recreation Minutes

Regular Meeting August 3rd, 2021

Meeting called to order at 7:07 pm. Lane, Primmer, Miner, and Davis present. One vacancy.

Motion by Miner to approve the July 6 meeting minutes. Seconded by Lane. Approved unanimous.

Pickle ball court - several items discussed:

Concrete problems exist - pad appears to be tilting, un-level spots remain.
- Options -
- Amount/density of re-bar is uncertain
Pickle ball court expansion
- Quote was received for review from Courts Fore Sports
- Proposal to seek additional quotes for fencing move/re-install
- Proposal to seek alternative quotes for concrete repair/leveling/expansion
- Further investigation discussed regarding integrity of entire concrete pad at the court
Park bench
- Motion to move forward with Boland Recreation quote for purchase of one SG306P park bench by Lane, seconded by Davis.
Citizen comments
- Question regarding if any insurance coverage exists to cover workmanship?
- Question regarding if it should be considered an option to proceed with an alternative surface to replace the existing tile court. Alternative surfacing inquiries to be made.

General baseball program

Bat donation received
IABA tournament held this past weekend - 10 teams from the area played across both days with a good result
- Lights were powered up both nights and are fully functional

Halloween Program

Flyer confirmed for distribution
Request for resident volunteers to organize Halloween party to be made via social media

Basketball Court Project

Discussion included items to specify:
- Court size and overall concrete surface size - current quoted options of 84' 4" x 51' 4" (preferred) and 46' 4" x 75' 10"
- Placement/replacement relative to existing basketball court location
- Accessibility limitations that could exist
- Hoop specs

General Equipment Grounds and Maintenance

Metal pipe dome in main park is rusty and requires paint
Fill dirt is needed around the Pickle Ball court pad to create a safer approach to the court and eliminate the drop-off
Wooden benches have wood that has become warped and should be replaced as is no longer safe to use.

Citizen comments

Motion to adjourn by Miner. Seconded by Lane. Meeting adjourned 8:19.

__________________________________ _______________________________

Jennifer Lane, Chairperson Pat Miner, Secretary

July 12th, 2021 - City Council Meeting Minutes

Tyce Hoskins — Mon, 12 Jul 2021 16:07:00 +0000

Walford City Council Proceedings

Regular Meeting Monday July 12th, 2021

Meeting was called to order at 7:00 p.m. by Mayor Bill Voss.

Roll Call: Bauer, Carter, Ellis, Greiner, Voss.

Ellis moved approval of the agenda as posted, seconded by Voss. Roll Call: Unanimous.

Bauer moved approval of the minutes from June 14th, 2021, as posted and published, seconded by Carter. Roll Call: Unanimous.

Clerk reported a Menard’s fraud check and the status of new checks for account number change. Clerk to meet with Central State Bank for security options available.

Carter moved approval of the June 30th, 2021, Treasurer’s Report, seconded by Griener. Roll Call: Unanimous.

Voss moved approval of the July Expenditures, seconded by Ellis. Roll Call: Unanimous.

Deputy Tindal of the Linn County Sheriff’s Department was present to answer questions regarding sheriff report. There were 37 calls for service from June 14th through July 12th, 2021. Report placed on file.

A Public Hearing was held at 7:10 p.m., regarding Proposal to Enter into a Sewer Revenue Disbursement Agreement. There were no written or oral objections received.

Bauer moved to close the Sewer Revenue Disbursement Agreement hearing at 7:11 p.m., seconded by Ellis. Roll Call: Unanimous.

A Public Hearing was held at 7:12 p.m., regarding Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Construction of 5th Street Culbert Replacement Project.

There were no written or oral objections received.

Carter moved to close the Plans, Specification, form of contract for the Construction of 5th Street Culvert Replacement Project hearing at 7:13 p.m., seconded by Voss. Roll Call: Unanimous.

Bauer introduced Resolution No. 7-21-1 Approving Contract and Performance and/or payment Bonds for the Wastewater Treatment Facility Improvements Ultraviolet (UV) Disinfection Project, seconded by Carter. Roll Call: Unanimous.

Bauer introduced Resolution No. 7-21-2 Approving and Authorizing a Loan and Disbursement Agreement and Providing for the Insurance and Securing the Payment of $941,000.00 Sewer Bonds, Series 2021, seconded by Voss. Roll Call: Unanimous.

Carter introduced Resolution No. 7-21-3 Approving and Adopting Tax Compliance Procedures Relating to Tax-Exempt Bonds, seconded by Ellis. Roll Call: Unanimous.

Bauer introduced Resolution No. 7-21-4 Approving and Confirming Plans, Specifications, Form of Contract and Estimate of Cost for the 5th Street Culvert Replacement Project, seconded by Greiner. Roll Call: Unanimous.

City Engineer Mat Saur of Veenstra & Kimm reviewed the 3 bids received and made the recommendation of Schrader Excavating & Grading. Lowest bid received.

Bauer introduced Resolution No. 7-21-5 Awarding Contract for the 5th Street Culvert Replacement Project to Schrader Excavating and Grading of Walford, Iowa in the amount of $145,003.20, seconded by Carter. Roll Call: Unanimous.

Carter introduced Resolution No. 7-21-6 Approving Veenstra & Kimm Construction Service Agreement for the 5th Street Culvert Replacement Project in the amount of $19,600.00, seconded by Ellis. Roll Call: Unanimous.

Bauer introduced Resolution No. 7-21-7 Approving Veenstra & Kimm Design Service Agreement for the

Page 1 of 3

1st Avenue East HMA Overlay Project in the amount of $28,750.00, seconded by Voss. Roll Call: Unanimous.

Griener introduced Resolution No. 7-21-8 Calling for a Public Referendum to Authorize the Imposition of a Local Sales and Services Tax in the City of Walford, Linn County at the Rate of 1%, seconded by Bauer. Roll Call: Unanimous.

City Election Public Measure on November 2, 2021. The local option sales and services tax will be applicable only to the portion of the City of Walford within Linn County and only residents of the City of Walford in Linn County may vote on the measure.

Discussion was held regarding requested fireworks permit. Council members voiced concerns with noise, cleaning of trash, and setting a precedence for future request. Proof Insurance and proof of shooter certification will be required before approval.

Voss moved to table the Fireworks Permit request from Don Jonson until the next regular City Council meeting on Monday August 9th, 2021, seconded by Carter. Roll Call: Unanimous.

Bauer moved approval of request from Poweshiek Water Association for Service within two-mile radius of Walford city limits, seconded by Voss. Roll Call: Unanimous. Location West side of 33rd Avenue – 1st Mile North of Hwy 151.

Park and Recreation Minutes from July 6th, 2021, were received and placed on file.

Wastewater Treatment Plant operator Chad McCleary of ION Environmental Services was present to report on the following: Repairs needed for auger, sampler, aerators. Currently working on air leak and need to spray for weeds.

Clerk presented various city codes regarding recreational fires. No action taken. Walford mirrors other cities of similar size.

Discussion was held regarding Comprehensive Plan final draft for public viewing.

Other Areas of Discussion included but not limited to the following: Lumber yard demolition soon, disposal of Derecho tree chips, disposal of old railroad ties, respectful of the Linn County Deputies time attending monthly meetings - suggested change to quarterly, installation of Prairie signs, job descriptions for maintenance and Deputy Clerk, electronic speed signs, suggestion of no passing within city limits, sanding of oil on F Avenue W and clerk attendance to academy.

Nomination Papers are now available in the City Clerk’s office. First day to file is Monday August 23, 2021, last Day to file is Thursday September 16th, 2021.

Bauer moved to adjourn the meeting at 8:24 p.m., seconded by Carter. Roll Call: Unanimous.

June Building Permits Approved: Brandt (Solar Panels); Davis (Deck Addition); Koenig (Deck/Concrete); Schulte (Shed).

Months Receipts: (General Fund) 4,522.57 (Sewer Fund) 20,925.60; (SRF) 18,621.00; (Road Us Tax) 19,019.10; (Local Option Tax) 4,238.28; (Garbage Fund) 12,700.90; ( Tax Increment) 60.02 Revenue Totals:$ 80,087.47.

General and Road Use Tax Expenditures:

Absolute Security (Shop Monitoring) 147.00

Alliant (Electric) 2,738.18

BP Credit Card (Gas) 595.40

City Laundering (Uniforms/Towels/Rugs) 269.75

Crescent Electric ( Fuses) 88.54

Ellis, Gary (Wages) 3,737.92

Evans Computer (Tec/Antivirus/Backup/cloud) 220.80

Federal Tax Payment 3,119.44

Gann, Janet (Wages) 2,278.15

Gazette (Publications) 205.85

Gordon Felsch Company ( Copy count/Maint) 114.00

Page 2 of 3

Holland Law Firm (Attorney) 227.50

Iowa League of Cities (Membership Dues) 1,092.00

Iowa Prison Industries (Post) 921.25

IPERS 1,404.51

Kane, Dalton (Umpire Fees) 350.00

L.L. Pelling (Chip & Seal) 42,396.20;

(Diamond Parking Lot) 13,185.25

Norway Recreation Board (Baseball Tournament) 150.00

Office Express (Office Supplies) 176.22

P & K Midwest (Switch) 112.44

Port”O”Jonny (Restrooms) 309.00

Postmaster (Annual Imprint Fees) 490.00

Rick, Howard (Wages) 1,800.00

Sevig Utility (Water) 36.50

South Slope (Internet/Telephone) 261.56

Tiedeman, Dawn (Janitorial) 198.00

Treasurer of State (Withholdings) 2,264.37;

(Sales Tax) 100.30

Van Maanen Electric, Inc. (Baseball/Softball Field Lights) 224,892.00

VanMeter (Light Parts) 121.53

Veenstra & Kimm, Inc. (Engineer) 11,900.00

Visa Business: (Postmaster) 22.88; (Amazon) 332.94;

(Drug & Alcohol Clearinghouse) 25.00; (Microsoft) 52.50; (Zoom)

14.99; (Whitecap) 23.85

Voss, Bill (Cell Phone) 50.00

Wellmark BlueCross (Insurance) 38.99

Wozniak, Jordon (Umpire Fees) 300.00

Sewer Fund Expenditures:

Alliant (electric) 2,362.91

Central State Bank (ACH Fees) 114.00

Gann, Janet (Wages) 2,278.14

Iowa One Call (Locations) 54.00

ION Environmental Solutions (Maint) 4,550.00

Postmaster (Billing) 195.30

South Slope (Internet/Telephone) 78.90

Treasurer of State (2nd Quarter Sales Tax) 406.30

Veenstra & Kimm, Inc. (Engineer) 3,211.38

Garbage Fund Expenditures:

Benton County Disposal (Tipping) 1,616.25

Benton County Refuse (Hauling) 7,922.00

(Yard Waste) 360.24

Expenditure Totals:$339,914.23

ATTEST:

___________________________________ __________________________________

Bill Voss, Mayor Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

July 6th, 2021 - Parks and Recreation Meeting Minutes

Tyce Hoskins — Tue, 06 Jul 2021 16:06:00 +0000

Walford Park and Recreation Minutes

Regular Meeting Tuesday July 6th, 2021

Meeting called to order at 7:03 pm. Lane, Primmer, Miner, Davis. 1 vacancy.

Motion by Lane to approve May 4, 2021, minutes. Seconded by Primmer. Approved unanimous.

No meeting held in June due to lack of a quorum.

Motion by Miner to spend up to $1000 on bench and corresponding concrete pad at pickle ball court. (This is increasing the amount we allocated in May to account for bench prices). Seconded by Davis. Approved unanimous.

Park Tree replacement - inventory of trees dead or dying at small diamond to be taken, recommendations for possible removal/replacement to follow.

Baseball Program

Little League team won the league championship.

All-Star game on July 10.

Possibility of high school level team to join the existing league, will need discussion to determine funding needs, associated player fees, and resourcing needed if interest is sufficient.

Investigate interest in 2022 teams for baseball and softball, possibly by Facebook, possibly begin sign-up now or survey interest now via social media.

IVL rules stipulate bat certification - 2022 will require purchase of bats to comply with league rules.

General Equipment/Grounds Maintenance

Pickle ball court

South side of court continues to change and have dead spots. Ball is not bouncing true. Follow up with Courts Fore Sports to occur. Suggestion to have rep come during gameplay to see what alternatives to correct can be pursued.

Court ends are not far enough from the out of bounds lines, additional 4' of length of each end are proposed by the playing league in order to enable space to allow movement and typical game play.

Propose city maintenance place fill soil around concrete pad of pickle ball court to mitigate the drop off the concrete playing surface. Grass seeding proposed to follow in September.

Wind screens are functioning well.

Bench - blue color, example is from Summit Supply catalog, Item # B6WBPERFSM

Noteworthy maintenance list:

Mulch at city playgrounds is needed - City Park playground and ball diamond playground

Light bulbs or new fixtures to complete repair in the exterior picnic table area

Soda cooler in concession stand is no longer functional, must be removed and disposed

Volleyball court is growing in and requires removal of grass/weeds from sand

2nd light bulb on back wall of baseball equipment shed are broken and requires a new bulb

Batting cage net requires replacement - new net is in city possession.

What is the status of the new L-screen - should have arrived?

Metal pipe dome in main park is rusty and requires paint

Motion to adjourn by Miner, seconded by Lane. Meeting adjourned 8:27 pm.

ATTEST:

_______________________________ _________________________________

Jennifer Lane Pat Miner

Chairperson Secretary

May 10th, 2021 - City Council Meeting Minutes

Tyce Hoskins — Mon, 10 May 2021 16:02:00 +0000

Walford City Council Proceedings

Regular Meeting Monday May 10th, 2021

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Bauer, Carter, Greiner, Voss. Pottebaum was absent.

Carter moved approval of the agenda as posted, seconded by Griener. Roll Call: Unanimous.

Bauer moved approval of the April 12th and April 28th, 2021 minutes with correction to April 28th, 2021 minutes, Pottebaum voted aye for the ION Contract Proposal, seconded by Voss. Roll Call: Unanimous.

Brief discussion regarding second fraud check and the possibly of changing account number.

Greiner moved approval of the April 30th, 2021 Treasurer’s Report, seconded by Bauer. Roll Call: Unanimous.

Griener moved approval of the May Expenditures, seconded by Voss. Roll Call: Unanimous.

Deputy Leaper of the Linn County Sheriff Office was present to answer questions regarding sheriff report. There were 24 calls for service from April 12th through May 10th , 2021.

Chris Havel of Gee Asphalt Systems was present to speak about new GSB preservation seal for asphalt, chip and seal streets. No action taken. Council to consider in the future.

Resident Jeff Kane was present to voice concerns with Council member Jeff Pottebaum representing the City of Walford due to Facebook posting, as well as not having a permanent residency. Mr. Kane presented a petition with 72 names listed asking for Council Member Pottebaum removal from office.

Mayor and Council Members addressed questions; petition was placed on file.

Council directed Mayor Voss to contact Council Member Pottebaum via email and ask for resignation.

A Public Hearing was held at 7:37 p.m., regarding the Proposed FY 20/21 Budget Amendment.

There were no written and or oral objections received to the proposed Amendment.

Carter moved to close the FY 20/21 Budget Amendment Hearing at 7:38 p.m., seconded by Bauer. Roll Call: Unanimous.

Voss introduced Resolution No. 5-21-1 Approving the FY 20/21 Budget Amendment, seconded by Bauer. Roll Call: Unanimous.

City Engineer Dave Haugen of Veenstra & Kimm was present to report on the Wastewater Treatment Plant project, as well as 5th Street culvert project and 1st Avenue Asphalt project.

Bauer introduced Resolution No. 5-21-2 to Provide for a Notice of Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Wastewater Treatment Facility Improvement Ultraviolet (UV) Disinfection Project, and the taking of Bids therefor June 14th, 2021, seconded by Carter. Roll Call: Unanimous.

Bauer moved approval of the Veenstra & Kimm, Scope of services for the 5th Street Culvert Project, in the amount of $14,000.00 seconded by Carter. Roll Call: Unanimous.

1st Avenue Asphalt Project discussion included designs, cost sharing with Linn County and the postponement of the project until next budget year.

Voss introduced Resolution No. 5-21-3 Approving ION Environmental Service Yearly Operations & Maintenance Service Contract for Wastewater Treatment Plant in the amount of $4,550.00 per month, seconded by Bauer. Roll Call: Unanimous.

Greiner introduced Resolution No. 5-21-4 Approving Disaster Recovery Plan for Financial Continuity with amendment to contacts, seconded by Carter. Roll Call: Unanimous.

Walford Planning and Zoning Commission met on Monday May 3rd, 2021 made a recommendation to approve the adoption of the Floodplain Regulations. Minutes received and placed on file.

Page 1 of 3

Carter Introduced Ordinance No. 220 An Ordinance Amending the Code of Ordinances of the City of Walford, Iowa by Replacing Chapter 37 Adopting Floodplain Regulations, seconded by Greiner. Roll Call: Unanimous.

Bauer moved approval to waive the Second and Third Readings of Ordinance No. 220 Replacing Chapter 37 Adopting Floodplain Regulations, seconded by Greiner. Roll Call: Unanimous.

Greiner moved approval of the Final adoption of Ordinance No. 220 Floodplain Regulations, seconded by Bauer. Roll Call: Unanimous. Copy is available at the City Clerk’s office.

Bauer moved to award 2021 Seal Coat Repair to L. L. Pelling Company in the amount of $55,465.05, seconded by Carter. Roll Call: Unanimous.

Greiner moved approval of the Fireworks Display Permit to Iowa Pyrotechnics, seconded by Voss. Roll Call: Aye: Bauer, Griener, Voss. No: Carter. Fire Works Display to be held on Saturday June 12th, 2021 at the baseball diamonds. Rain Date of Saturday June 19th, 2021.

Bauer moved approval of the renewal of Cigarette/Tobacco/Nicotine/Vaper Permit for the Walford BP, seconded by Carter. Roll Call: Unanimous. No violations reported.

Carter moved approval of the Class C Liquor License (LC) (Commercial) Outdoor/Sundays Sales for Bully’s Angle Inn, seconded by Greiner. Roll Call: Unanimous. No violations reported.

Voss moved to table the Absolute Security System Proposal for park Security Cameras until June 14th, 2021, seconded by Carter, as no proposal was received. Roll Call: Unanimous.

Park and Recreation May 4th, 2021 minutes received and placed on file.

April Wastewater Treatment Plant Monthly Report received and placed on file.

Other areas of discussion included but not limited to the following: FY 20/21 State Audit schedule, and possible park, and recreation appointment in June.

Greiner moved to adjourn the meeting at 8:29 p.m., seconded by Voss. Roll Call: Unanimous.

Month’s Receipts: (General Fund) 377,044.51; (Road Use Tax) 39,316.51; (Sewer Fund) 40,599.75; (Garbage Fund)12,646.16; (Local Option Tax) 3,611.94; (Tax Increment Financing) 2,203.65. Revenue Totals: $475,422.52

April Building Permits Approved: Burns (Shed); Stella Rose (Business); Krieger (Deck); Warden (Shed);

General and Road Use Tax Expenditures:

A-Line Striping & Sweeping (Sweeping) 2,400.00

Alliant (Electric) 3,291.70

BP Credit Card (Gas/Diesel) 457.66

City Laundering (Rugs/Towels/Uniforms) 283.44

Diedrich, Jarad (Wages) 1,446.00

(Benefit Pay Out) 4,369.63

Ellis, Gary (Wages) 3,649.60

Evans Computer (Support/iCloud/Antivirus) 220.80

Federal Tax Payment 5,857.14

Firehouse Pyrotechnics LC (Fireworks Display) 6,500.00

(Insurance) 1,000.00

Gann, Janet (Wages) 2,227.65

Gazette (Publications) 246.96

Gordon Flesch Company (Copy/Maint) 87.25

Holland Law Office (Attorney Fees) 612.50

Iowa League of Cities (Academy Reg.) 195.00

IPERS (Withholdings/Expense) 3,288.70

Page 2 of 3

Jordon’s Heating & Cooling (Thermostat) 168.00

K & B Ag Supply (Grass Seed) 534.48

SNS Mudjacking (Concrete Repair) 3,640.00

Orkin (Hall Spray) 63.00

Port”O”Jonny (Restrooms) 372.23

Rick, Howard (Mowing Labor) 2,280.00

Sevig Utility (Water) 36.50

South Slope (Telephone/Internet) 238.63

Sunbelt Rentals (Rake Rental) 427.37

T & D Tree Service (Trimming/Stump Grinding) 800.00

Tiedeman, Dawn (Janitorial) 135.00

US Cellular (Cell Phone) 147.82

United Health Care (Jarad & Gary Insurance) 2,866.22

Veenstra & Kimm, Inc. (Engineer Fees) 514.50

Visa: (Postmaster) 119.00; (Habor Freight) 225.94;

(Tractor Supply) 35.42; (Microsoft) 52.50; (Zoom) 14.99

Voss, Bill (Cell Phone Allowance) 50.00

Wellmark Blue cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 2,327.83

Central State Bank (ACH Fees) 113.50

Diedrich, Jarad (Wages) 1,446.00

(Benefit Pay Out) 4,369.63

Gann, Janet (Wages) 2,227.66

Iowa Once Call (Locations) 91.80

ION Environmental Solutions (Testing/Labs) 941.00

Ken-Way Trucking (Manhole Repair) 8,802.85

Postmaster (Billing) 162.75

Slater Electric LLC (New Panelboards) 9,233.00

South Slope (Telephone/Internet) 101.97

Veenstra & Kimm, Inc. (Engineer Fees) 15,498.50

Visa: (Harbor Freight) 239.99

Garbage Fund Expenditures:

Benton County Disposal (Tipping) 1,291.50

Johnson County Refuse (Hauling) 7,905.00

(Yard Waste) 351.60; (Tags) 570.00

Expenditure Totals: $104,569.20

____________________________________

Bill Voss

Mayor

ATTEST:

____________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 3 of 3

May 4th, 2021 - Parks and Recreation Meeting Minutes

Tyce Hoskins — Tue, 04 May 2021 16:03:00 +0000

Walford Park and Recreation Minutes

Regular Meeting Tuesday May 4th, 2021

Meeting called to order at 7:12 pm. Miner, Lane, Primmer present. Davis absent. 1 vacancy.

Motion by Miner to approve April 6th minutes. Seconded by Primmer. Approved unanimous.

Concession stand

Motion by Lane to award 2021 concession stand lease Pam Beatty. Approved unanimous.

Baseball - schedules & equipment

T-ball and mechanical pitch is underway

IVL schedules expected this week. Week of May 17 is start week. Final tournament completes before July 4.

Supplies inventory are in sufficient quantity.

Umpire conversation - payment

Motion by Miner to establish payment rates for IVL LL and PL umpires as follows:

$40 for home plate umpire

$30 for in field umpire

$45 for the case there is only one umpire

Seconded by Lane. Approved unanimous.

Batting cage net - options for installation being investigated. Motion by Primmer to approve up to $3200 to hire installation of new batting cage net. Seconded by Miner. Approved unanimous.

Fireworks

Motion to approve $6500 for fireworks display and $1000 for corresponding insurance coverage by Miner, seconded by Lane. Approved unanimous.

General Equipment/Grounds Maintenance

Concession stand interior requires renovation - inquiries on estimates and proposals to follow.

Small stepladder needed to open the overhead doors of concession stand.

Inquiry regarding purchase of new popcorn machine. Motion to approve up to $550 for a new popcorn machine for concession stand. Seconded by Primmer. Approved unanimous.

Noteworthy maintenance list:

Light bulbs or new fixtures are required in the interior of the concession stand
Light bulbs or new fixtures are required in the exterior picnic table area
Hose reels (not new, existing) are required immediately at each hydrant at each ball diamond
Soda cooler in concession stand is no longer functional, must be removed and disposed
Volleyball court is growing in and requires removal of grass/weeds from sand
Several patches of weeds are encroaching into the mulched areas of the city playgrounds
Lights on back wall of baseball equipment shed are broken and require new bulbs

Signage from Prairie School District - motion by Miner to approve installation of Prairie School sign at ball diamonds, seconded by Primmer. Motion failed, unanimous.

Update on wind management on the pickle ball court - recommendation is to proceed with wind screen instead of vinyl strips. Estimated cost is approximately $500. Will require yearly take-down in winter months. Motion by Primmer to approve up to $700 to procure wind screens for pickle ball court fencing. Seconded by Miner. Approved unanimous. Specs for product ID and dimensions will be provided by Primmer.

Motion to approve up to $500 to purchase a park bench to place alongside the pickle ball court by Lane, seconded by Miner. Approved unanimous. Bench to match the existing ones as installed at the ball diamond playground.

Citizen comments

Pickle ball assessment - Courts Fore Sports still to respond to inquiry. Tile is getting worse in performance and dead spots are increasing. Chairman Lane to contact Courts Fore Sports - Jason Miller for response. Also noted bicycle and skateboard traffic is driving on the pickle ball court despite signage.

Motion to adjourn by Primmer, seconded by Miner. Meeting adjourned 8:48 pm.

ATTEST:

____________________________________ __________________________________

Jennifer Lane, Chairperson Pat Miner, Secretary

May 3rd, 2021 - Walford Planning and Zoning Commission Proceedings

Tyce Hoskins — Mon, 03 May 2021 16:02:00 +0000

Walford Planning and Zoning Commission Proceedings

Regular Meeting Monday May 3rd, 2021

Meeting was called to order at 6:00 p.m., by Chairperson Mike Leymaster.

Roll Call: Blanchard, Brown, Butz, Leymaster. Grabe was absent.

Brown moved approved of the agenda, seconded by Butz. Roll Call: Unanimous.

Blanchard moved approval of the minutes from October 12, 2020, seconded by Brown. Roll Call: Unanimous.

Brief discussion regarding FEMA Flood Insurance Program and updated map.

Blanchard moved to recommend the passage of Ordinance No. 220 Floodplain Regulations to the

Council, seconded by Butz. Roll Call Unanimous.

Brown moved to adjourn the meeting at 6:12 p.m., seconded by Blanchard. Roll Call: Unanimous.

_________________________________

Mike Leymaster

Chairperson

ATTEST:

_________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

April 12th, 2021 - Walford City Council Meeting Minutes

Tyce Hoskins — Mon, 12 Apr 2021 19:18:00 +0000

Walford City Council Proceedings

Regular Meeting Monday April 12th, 2021

Meeting was called to order at 7:00 p.m. by Mayor Bill Voss.

Roll Call: Bauer, Carter, Pottebaum, Voss present. Greiner was absent.

Pottebaum moved approval of the agenda as posted, seconded by Bauer. Roll Call: Unanimous.

Pottebaum moved approval of the minutes from March 8th and March 15th, 2021 as posted and published, seconded by Voss. Roll Call: Aye: Carter, Pottebaum, Voss. Bauer abstained from March 8th, 2021, approved March 15th, 2021.

Pottebaum moved approval of the March 31, 2021 Treasurer’s Report, seconded by Carter. Roll Call: Unanimous. Clerk reported on SRF Loan Balance.

Council member Carter questioned several expenditures.

Voss moved approval of the April Expenditures, seconded by Pottebaum. Roll Call: Unanimous.

Linn County Sheriff Report was received and placed on file. There were 24 calls for service from March 12th, 2021 through April 12th, 2021.

Andrew Buck of City Tractor was present to voice concerns and ask questions regarding Tractor Bidding process and awarding.

Bauer moved approval of the 5 Year IDOT Maintenance and Repair Primary Road Agreement, seconded by Carter. Roll Call: Unanimous.

Discussion was held regarding the City Attorney Floodplain Regulations Draft.

Pottebaum moved to table First Reading of Ordinance No. 220 and Ordinance Amending the Code of Ordinances of the City of Walford, Iowa by Replacing Chapter 37 Adopting Floodplain Regulations until Monday May 10th, 2021, second by Bauer. Roll Call: Unanimous.

Review of Preliminary FY 20/21 Budget Amendment.

Carter moved approval to set FY 20/21 Budget Amendment Hearing for Monday May 10th, 2021, at 7:00 p.m., seconded by Pottebaum. Roll Call: Unanimous.

Pottebaum moved approval of Veenstra and Kimm to review and make corrections/additions to the 1st Avenue Asphalt Project Plans and Specifications for possible bid and letting, seconded by Voss. Roll Call: Unanimous.

Bauer moved approval of Veenstra and Kimm to Engineer 5th Street N. Culvert Repair, seconded by Pottebaum. Roll Call: Unanimous.

Jarad Diedrich presented monthly wastewater treatment plant report. No major issues to report.

Park and Recreation minutes from April 6th, 2021 were received and placed on file.

Resignation of Ronnie Gann from the Park and Recreation Board was accepted.

Mayor and Council members thanked Ronnie for over 20 years of maintaining the baseball diamond field and serving on the Parks and Recreation Board.

Discussion regarding Comprehensive Plan deletions/changes from final draft. Clerk directed to forward only Chapter Three to City Attorney for approval as legal document.

Other Areas of Discussion included but not limited to the following: Hail/wind building repairs to begin soon, summer mowing employee, hosting Fairfax USA Days, Walford Fireworks Show scheduled for Saturday June 12th at dusk, Clerk attending IMFOA Conference next week, and the need to dispose of derecho chip pile.

Bauer moved to adjourn the meeting at 8:08 p.m., seconded by Carter. Roll Call: Unanimous.

Months Receipts: (General Fund) 34,213.90 (Sewer Fund) 20,071.02; (Road Use Tax) 6,332.77; (Local Option Tax) 7,223.84; (Garbage Fund) 12,687.78; (Tax Increment Financing) 60.26 (SRF Revenue) 36,695.50. Revenue Totals: $117,285.07

Page 1 of 3

General and Road Use Tax Expenditures:

Absolute Security (Monitoring) 147.00

Ace Electric (Generator Maint) 367.25

Alliant (Electric) 3,398.82

BP (Fuel) 154.05

BSN Sports (Nets/Shipping) 1,425.48

Butz Insurance (Insurance/Work Comp) 46,160.00

BWC Excavating (Snow Removal) 4,324.00

City Laundering (Uniforms/Towels/Rugs) 354.30

Diedrich, Jarad (Wages) 4,338.00

Ellis, Gary (Wages) 5,474.40

Evan Computer (Tec Support/iCloud/Antivirus) 257.57

Federal Tax Payment (Withholdings) 3,748.86

Future Line (Plow Blades) 878.70

Gann, Janet (Wages) 3,315.97

Gazette (Publications) 179.14

Gordon Flesch (Copy Machine/Count) 72.58

Holland Law Office (Attorney) 175.00

Iowa Prison Industries (Table) 662.00

IPERS (Withholdings) 2,204.54

Linn County Sheriff (Sheriff Fees) 9,620.00

L.L. Pelling Co. (Cold Patch) 150.00

Menards (Supplies) 290.33

Office Express (Office Supplies) 63.80

Orkin (Hall Spray) 63.00

Pop’s Tire Service (Tractor Ballast) 698.58

Port”O”Jonny (Restrooms) 266.00

Postmaster (Fliers) 89.65

Sevig Utility (Water) 36.50

S.J. Smith, Inc. (Cutting Torch/Welder Parts) 40.50

South Slope (Telephone/Internet) 228.11

Temple Display (Decorations) 3,662.71

Tiedeman, Dawn (Janitorial) 126.00

Treasurer of State (Quarter Withholdings) 1,577.88

US Cellular (Cell Phones) 147.82

United Health Care (Insurance) 2,866.22

Visa: (Postmaster) 15.65 (Wal-Mart) 255.87

(Microsoft) 52.50; (Zoom) 14.99; (Storm Steel) 45.04

(Annual Fee) 99.00

Voss, Bill (Cell Phone) 50.00

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Ace Electric (Generator) 735.78

Alliant (Electric) 2,370.68

Central State Bank (ACH) 113.00

Diedrich, Jarad (Wages) 4,338.00

Engineered Operations (Belts/Filters) 881.34

Gann, Janet (Wages) 3,315.97

Page 2 of 3

Iowa One Call (Locations) 45.90

ION Environmental Solutions (Testing/Labs) 804.00

(March) 941.00

Jetco (VFD Installation) 1,268.70

Ken-Way Excavating (G Ave. W. Manhole Repair) 1,550.00

Ken-Way Trucking ( C Ave. W. Manhole Repair) 8,802.85

Postmaster 162.75

Roggentien Electric (Repair) 1,345.47

South Slope (Telephone/Internet) 101.97

Treasurer of State (Sales Tax) 406.30

Van Meter (parts) 849.37

Veenstra & Kimm, Inc. (Engineer) 19,891.00

Garbage Fund Expenditures:

Allegra Print (Fliers) 434.57

Benton County Disposal (Tipping) 1,303.50

Johnson County Refuse (Hauling) 7,905.00

(Tags) 380.00

Expenditure Totals: $156,083.95

____________________________________

Bill Voss

Mayor

ATTEST:

____________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 3 of 3

April 6th, 2021 - Parks and Recreation Meeting Minutes

Tyce Hoskins — Tue, 06 Apr 2021 19:18:00 +0000

Walford Park and Recreation Minutes

Regular Meeting Tuesday April 6th, 2021

Meeting called to order by Lane. 7:03 Davis, Primmer, Lane, Miner present.

Motion by Miner to approve March minutes, seconded by Davis. Approved unanimous.

General baseball program

Sign-up list as of 4/6/2021:

T-ball 18 kids

Machine pitch - 13 kids

8 for LL

8 for PL

4 boys interested in HS team

Joe Kell was present from Fairfax parks department to share thoughts related to the following:

Proposal - T-ball with interplay between Walford and Fairfax teams:

Games on Sundays @ 4:00, 4:45, and 5:30. 45-minute games, typically 7 or 8 players per team. 9 players per team for machine pitch. All players hit during an inning, want to avoid long innings.

Proposal - Machine-pitch with interplay between Walford and Fairfax teams:

Games on Wednesdays 5:30 and 6:30. Even number of teams is ideal to enable scheduling, typically 9 players per team.

LL and PL teams will play usual schedule including all towns in the league.

Concession stand at all games is a must. A draft of instructions/operating procedures for working the stand for parents on staffing rotation will be necessary.

HS age-team has interest, may be a group of Cedar Rapids players that together with Walford may form a complete team, Park’s chairperson Lane to follow up with CR contact.

Concession Stand Lease to be granted to Maggie Primmer of Walford.

Resignation of Ronnie Gann was accepted.

General equipment/grounds/maintenance

Lights - insurance estimated shared that will pay for replacement of damaged lights. Straightening poles, replace fixtures with LEDs. Work to initiate end of April pending parts availability.

L screen and batting cage net -

Motion to approve up to $2500 to purchase P/N 1149388 Collegiate Series Tunnel Net 70'x14'x12' and P/N 1399586 L Screen complete unit by Miner, seconded by Lane. Approved unanimous.

Picnic table on order is delayed, will be shipped upon availability.

Pickle ball court concern around wind - proposal to weave vinyl strip into chain link was discussed. Measurements to be take to estimate cost and amount of vinyl needed.

Citizen comments:

Dead spots exist within the plastic tile surface of the pickle ball court, inquiry to be placed with vendor on warranty of materials.

May be some interest in a pickle ball league with players from Walford and Fairfax.

Move to adjourn by Lane, seconded by Miner. Meeting adjourned 8:28 pm.

____________________________________

Jennifer Lane

ATTEST:

____________________________________

Pat Miner

Secretary

March 2nd, 2021 - Parks and Recreation Meeting Minutes

Tyce Hoskins — Mon, 15 Mar 2021 20:24:42 +0000

Walford Park and Recreation Minutes

Regular Meeting March 2, 2021

Meeting called to order 7:00. Lane, Primmer, Miner, Gann present

Motion to approve January 5, 2021 minutes by Gann, seconded by Lane. Approved unanimous.

Motion to nominate Jennifer Lane as Chairperson. Seconded by Andy. Lane abstained.

Miner, Primmer, Gann ayes. Lane abstained.

Motion by Gann to nominate Miner as Secretary. Seconded by Lane. Lane, Primmer, Gann ayes. Miner abstained.

Baseball discussion

Discussion included potential joining of the Iowa Valley League baseball. IVL board meeting on March 24th at the Newhall city hall. Further discussion included review of league rules, towns included, scheduled for games, responsibility of arranging for umpires, and concession stand plans. Further details will be clarified following league board meeting on March 24.

Citizen comments included questions regarding softball and future possibilities. If number of players reaches a number that can support teams’ options to join leagues can be considered.

Easter Egg Hunt to Central State Bank

Parks Board sponsorship in the form goods/supplies discussed. Potential pending response from Central State Bank of needed items.

Motion by Gann to approve up to $300 to sponsor the donation of items to support the Easter Egg Hunt. Seconded by Lane. Approved unanimous.

Discussion included specific discussion of potential action to add specific ordinance content regarding dogs in parks. No action taken.

Equipment/Grounds/Maintenance

Ball diamond lights - Parks Board uncertain of current situation with insurance or funding support for repair or remediation. Parks Chair to seek details of current status of lights from Mayor.

Motion to adjourn by Miner, seconded by Primmer. Meeting adjourned 8:16 pm.

________________________________

Jennifer Lane

Chairperson

ATTTEST:

________________________________

Pat Miner

Secretary

March 15th, 2021 - Special City Council Meeting Minutes

Tyce Hoskins — Mon, 15 Mar 2021 15:33:00 +0000

Walford City Council Proceedings

Special Meeting Monday March 15th, 2021

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Bauer, Carter, Pottebaum, Voss. Greiner was absent.

Pottebaum moved approval of the agenda as posted, seconded by Carter. Roll Call: Unanimous.

Two sealed proposals were received for the Modified Wastewater Treatment Plant Electrical Upgrade Project. Council held a brief discussion regarding proposals.

Bauer Introduced Resolution No. 3-21-2 awarding the Modified Wastewater Treatment Plant Electrical Upgrade Project to lowest bidder Slater Electric of Cedar Rapids, Iowa in the amount of $9,233.00. seconded by Voss. Roll Call: Unanimous.

Pottebaum moved to adjourn the meeting at 7:07 p.m., seconded by Bauer. Roll Call: Unanimous.

__________________________________

Bill Voss

Mayor

ATTEST:

__________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

March 8th, 2021 - Walford City Council Meeting Minutes

Tyce Hoskins — Mon, 08 Mar 2021 21:23:00 +0000

Walford City Council Proceedings

Regular Meeting March 8th, 2021

Meeting called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Carter, Greiner, Pottebaum, Voss. Bauer was absent.

Pottebaum moved approval of the agenda as posted, seconded by Carter. Roll Call: Unanimous.

Pottebaum moved approval of the February 8th, 2021 minutes as posted and published, seconded by Greiner. Roll Call: Unanimous.

Greiner moved approval of the February 28th, 2021 Treasurer’s Report, seconded by Voss. Roll Call: Unanimous.

Pottebaum moved approval of the March Expenditures, seconded by Carter. Roll Call: Unanimous.

Deputy Leeper of the Linn County Sheriff’s Department was present to submit Sheriff Report. Report dated February 8th through March 8th, 2021. There were 20 calls for service. Report placed on file.

Resident Mike Huber was present to discuss large quantity of water on his property and the use of drainage easement for tiling.

Council members spoke of their concerns with city involvement on private property. No action taken.

Resident Pat Mahoney voiced concerns with old lumber yard in disrepair, and voiced concerns with the award process of utility tractor purchase.

Resident Tom Peiffer voiced concerns with specifications of proposals and awarding proposal with higher cost.

Council member Pottebaum asked Mayor Voss why he did not veto the utility tractor purchase.

Mayor Voss responded that he is the Mayor and chose not to veto and signed the Resolution for the purchase.

Council member Greiner in favor of tractor purchase from P & K Midwest, due to local representative.

Discussion continued regarding Snyder and Associates Final Invoice payment.

Negotiation of 75% was denied, all services were met.

Council member Carter spoke for the record, the Mayor should have contacted Snyder & Associates in October 2020 to cease all work for Walford, due to pending termination of services.

Mayor Voss responded he wasn’t given direction from the Council to contact Snyder & Associates to cease work. Also was not directed to contact city attorney.

Greiner moved approval of the final payment to Snyder & Associates for engineering services in the amount of $23,837.00, seconded by Voss. Roll Call: Unanimous.

A Public Hearing was held at 7:50 p.m. for the Proposed FY 21/22 Budget. No written or oral objections received.

Pottebaum moved to adjourn the FY 21/22 Budget Public Hearing at 7:51 p.m., seconded by Voss. Roll Call: Unanimous.

Pottebaum introduced Resolution No. 3-21-1 approving the FY 21/22 Budget Revenues and Expenditures, seconded by Carter. Roll Call: Unanimous.

Pottebaum moved to table Resolution No. 3-21-2 Awarding the Wastewater Treatment Plant Electrical Panel Upgrade project until special meeting on Monday March 15th, 2021, seconded by Carter. Roll Call: Unanimous.

Dave Haugen of Veenstra & Kimm was present to report on Wastewater Treatment UV Disinfection Project Schedule.

Pottebaum introduced Ordinance No. 219 on its Third Reading Amending the Code of Ordinances of the

Page 1 of 3

City of Walford, Iowa by removing restrictions on Certain Breeds of Dog, seconded by Voss. Roll Call: Unanimous.

Pottebaum moved approval of the Final Adoption and publication of Ordinance No. 219, seconded by Carter. Roll Call: Unanimous.

Pottebaum introduced Resolution No. 3-21-3 approving a Municipal Emergency Response Plan Debris Management Plan, seconded by Voss. Roll Call: Unanimous.

Carter moved approval of the Renewal of Surety Bond, seconded by Greiner. Roll Call: Unanimous.

Jarad Diedrich wastewater operator was present to give oral and written monthly operations report, as well as questions with submitted building permit for outbuilding design. Pole buildings are not acceptable according to current code.

Park and Recreation minutes from March 2, 2021 were received and placed on file.

Brief discussion regarding Local Option Sales Tax expiration date and possible consideration on the November Ballot.

Brief discussion regarding animal ordinance questions/changes from City Attorney.

Clerk presented Comprehensive Plan binders for review.

Other Areas of discussion Included but not limited to the following: Selling of old scag and setting a minimum bid, Walford postmaster working diligently to get emails and phone calls answered about the poor mail delivery service. Please be patient with her, as it is out of her control.

Pottebaum moved to adjourn the meeting at 9:06 p.m., seconded by Greiner. Roll Call: Unanimous.

No building permits approved in February.

Month’s Receipts: (General Fund) 6,794.11; (Sewer Fund) 21,794.51; (Road Use Tax) 12,787.11; (Tax Increment) 3.81; (Garbage Fund) 12,663.18; Revenue Totals: $ 54,042.72.

General and Road Use Expenditures:

Absolute Security (Monitoring/Maint) 444.00

Allegra Print (Printing) 191.44

Alliant (Electric) 4,005.13

BP (Fuel) 781.41

Carquest (Fluids/Parts) 226.72

City Laundering (Uniforms/Rugs/Towels) 283.44

Diedrich, Jarad (Wages) 2,892.00

Ellis, Gary (Wages) 3,649.60

Evans Computer (Antivirus/Support) 182.57

Federal Tax Payment 3,743.36

Future Line Truck Equip. (Blades) 513.31

Gann, Janet (Wages) 2,227.65

Gazette (Publications) 284.42

Gordon Flesch (Copy Count/Maint) 99.17

Holland Law Office (Attorney) 910.00

Iowa Municipal Finance (Registration) 125.00

IPERS (Withholdings/Expense) 2,198.88

Lawson Products (Cabinet/Bolts) 557.13

Menards (Claps/Couplings) 39.41

Office Express (Office Supplies) 53.88

P & K Midwest (Bushings) 10.52

Postmaster (Mailer) 89.65

Sankot’s Garage (Repair) 243.06

Page 2 of 3

Sevig Utility (Water) 36.50

South Slope (Telephone/Internet) 227.96

Tiedeman, Dawn (Janitorial) (Jan) 90.00;

(Feb) 126.00

US Cellular (Cell Phones) 147.69

(Feb. correction) .35

United Health Care (Health Insurance) 2,866.22

Visa: (Wal-Mart) 52.45; (Microsoft) 52.50;

(Zoom) 14.99; (Fastenal) 40.44; (Tractor Supply) 49.95

Voss, Bill (Cell Phone) 50.00; (Mileage) 71.68

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 2,292.75

Central State Bank (Auto Fees) 113.00

Diedrich, Jarad (Wages) 2,892.00

Gann, Janet (Wages) 2,227.66

Iowa One Call (Locations) 45.90

ION Environmental Solutions(Testing) 884.00

Postmaster 162.75

Pottebaum, Jeff (Refund) 219.25

Snyder & Associates (Engineer) 23,837.00

South Slope (Telephone) 101.78

Veenstra & Kimm, Inc. (Engineer) 12,858.50

Van Meter (FVD) 4,899.63

Visa: (Microsoft) 105.99

Garbage Fund Expenditures:

Benton County Disposal (Tipping) 1,429.10

(Landfill Fees) 9,509.50

Johnson County Refuse (Hauling) 7,905.00

Pottebaum, Jeff (Refund) 171.25

Expenditure Totals:$ 97,272.53

___________________________________

Bill Voss

Mayor

ATTEST:

___________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 3 of 3

February 8th, 2021 - Walford City Council Meeting Mintues

Tyce Hoskins — Mon, 08 Feb 2021 21:17:00 +0000

Walford City Council Proceedings

Regular Meeting Monday February 8th, 2021

Meeting called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Bauer, Carter, Greiner, Pottebaum, Voss.

Carter moved approval of the agenda, as posted, seconded Voss. by Roll Call: Unanimous.

Pottebaum moved approval of the January 11th, and 27th, 2021 minutes as posted and published, seconded by Bauer. Roll Call: Unanimous.

Bauer moved approval of the January 31, 2021 Treasurer’s Report, seconded by Greiner. Roll Call: Unanimous.

Pottebaum moved approval of the February expenditures without Cintas invoice in the amount of $60.00 and authorizing City Attorney to send letter to Cintas, seconded by Carter. Roll Call: Unanimous.

Major Chad Colston of the Linn County Sheriff’s Department was a guest to answer questions regarding the following: Dispatch coding of calls for service, number of tickets issued in Walford, monthly average of hours, Amana traffic concerns, possible speed camera’s, cost of department patrol officers and cars. January 11 through February 8th, 2021 Sheriff Report received. There were 17 calls for service. Report placed on file.

Lindsey Beaman of Snyder & Associates was a quest to answers questions regarding Final invoice No. 120.0505.08-6 Dated Nov. 30, 2020.

Council member Bauer opened the discussion with questions regarding completion of work at only 30% in October to 55% in November. why work continued after her attendance at the October 12, 2020 meeting and became aware that there was a problem regarding services.

Council member Pottebaum questioned if an attempt to contact the Mayor to discuss issues had been made.

Council member Greiner voiced concerns with getting attorney involved and having more cost.

Council member Voss voiced concerns with addressing issue for months, the need to move on and stated value with plans submitted.

Lindsey Beaman responded to questions, services continued until official notice in November was received, tried to complete plans for the DNR timeline at 60% so that plans could be shared. Noted the invoice was for only 55% .

Voss moved approval of the final payment of invoice no. 120.0505.08-6 dated Nov. 30, 2020 in the amount of $23, 837.00, seconded by Greiner. Roll Call: Aye: Greiner, Voss. No: Bauer, Carter, Pottebaum. Motion Failed.

Council member Bauer then suggested a negotiation amount of 75%, possible consideration forth coming in writing to Council.

Citizen Comments: Resident Pat Mahoney was present to speak about previous engineer services/cost.

Resident Mike Meier was present to speak about his Facebook posting regarding snow removal and equipment.

Bauer Introduced Resolution No. 1-21-1 approving the purchase of a new utility tractor from City Tractor of Cedar Rapids, Iowa, in the amount of $42,782.74. Motion failed lack of second.

Greiner introduced Resolution No. 1-21-1 approving the purchase of a new utility tractor from P & K Midwest in the amount of $45,775.00, seconded by Voss. Roll Call: Aye: Bauer, Greiner, Voss. No: Carter, Pottebaum. Motion Carried.

A Public Hearing was conducted at 8:11 p.m., regarding the FY21/22 Proposed Property Tax Levy Rate.

There were no written and or oral objections to the FY 21/22 proposed Property tax Levy Rate.

Carter moved to close the FY 21/22 Proposed Property Tax Levy Rate Hearing at 8:12 p.m., seconded by Bauer. Roll Call: Unanimous.

Bauer introduced Resolution No. 2-21-1 approving FY 21/22 Maximum Tax Dollars of $609,328 seconded by Carter. Roll Call: Unanimous.

Council reviewed proposed FY 21/22 Revenues and Expenditures. No changes.

Pottebaum moved to set FY 21/22 Proposed Budget Hearing for Monday March 8th, 2021 at 7:00 p.m., seconded by Carter. Roll Call: Unanimous.

Resident Jerry Suby was present to voice concerns with being bitten by neighbor’s dog. Always contact the sheriff so that a report has been made.

Pottebaum Introduced Ordinance No. 219 on its Second Reading Amending the Code of Ordinance of the City of Walford, Iowa by removing restrictions on certain breeds of Dog, seconded by Greiner. Roll Call: Unanimous.

2 Proposals were received for hail damage repairs.

Page 1 of 3

Carter moved approval to award Robison Construction of Cedar Rapids, Iowa Community Center Roof replacement in the amount of $48,757.07 seconded by Pottebaum. Roll Call: Unanimous.

Pottebaum moved approval to award Robison Construction of Cedar Rapids, Iowa Community Center Siding replacement in the amount of $25,459.48, seconded by Carter. Roll Call: Unanimous.

Bauer moved approval to award Robison Construction of Cedar Rapids, Iowa, Park Pavilion Roof -Concession Stand/Dug Out gutters-fascia and shop Gutter replacements, in the amount of $8,042.90, seconded by Voss. Roll Call: Unanimous.

Bauer moved approval to award Robison Construction of Cedar Rapids, Iowa Wastewater Treatment Plant Buildings (3) Roof Replacements in the amount of $15,789.08, seconded by Greiner. Roll Call: Unanimous.

Jarad Diedrich wastewater operator was present to give oral and written monthly operations report.

Received Engineer Report from Dave Haugen with Veenstra & Kimm regarding wastewater treatment plant electrical improvements. Move forward with proposals/bids.

Council member Bauer opened discussion regarding street light improvement option. The change from current wood poles to something more appealing. Design cost and monthly increase cost. Estimated increase of $30,000 per year.

Other areas of discussion included but not limited to the following: Snow removal, baseball/softball diamond light repair from hailstorm and the Derecho, garage sale date, and schedule amnesty day.

City wide garage sale date: May 8th, 2021 at the discretion of individual households.

Bauer moved to adjourn the meeting at 8:51 p.m., seconded by Greiner. Roll Call: Unanimous.

No building permit approved in January.

Months Receipts: (General Fund) 2,845.75; (Federal Funding) 34,342.69; (Road Use Tax) 16,924.81; (Local Option Tax) 4,293.02; (Garbage Fund) 13,268.63; (Sewer Fund) 21,524.69. Revenue Totals: $93,199.59.

General and Road Use Tax Expenditures

Alliant (Electric) 3,612.42

Baker Paper (Supplies) 127.97

BP (Fuel) 362.38

Campbell Supply Co. (Tools) 129.97

City Laundering (Rugs/Towels/Uniforms) 283.44

CJ Cooper (Admin. Fees) 235.00

Coonrod Crane Service (Towing) 500.00

Custom Hose (Plow Parts) 432.35

Diedrich, Jarad (Wages) 2,892.00

Ellis, Gary (Wages) 3,649.60

Evans Computer (Tec Support/Antivirus) 182.57

Federal Tax Payment (Withholdings/Expense) 3,746.12

Gann, Janet (Wages) 2,227.65

Gazette (Publications) 198.51

Gordon Flesch (Copy Count) 123.02

Holland Law Office (Attorney) 455.00

IMFOA (Dues) 50.00

Iowa Municipal Utilities (Membership) 450.00

IPERS (Withholdings/Expense) 2,201.71

Krivachek Janitorial Supply (floor Squeegees) 193.40

Martin Flags (Flags) 316.66

Office Express (office Supplies) 103.12

Sevig Utility (Water) 36.50

South Slope (Telephone/Internet) 236.53

Temple Display (Bulbs) 39.40

US Cellular (Cell phones) 147.34;

(Jan Correction Addition) .35

United Health Care (Insurance) 2,866.22

Van Meter (Lights) 107.40

Visa: (Postmaster) 166.65;

(Microsoft) 52.50; (Staples) 60.88

(Zoom) 14.99

Page 2 of 3

Voss, Bill (Cell Phone) 50.00;

(Mileage) 54.45

Wellmark (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 2,128.43

Central State Bank (ACH Fees) 112.50

Diedrich, Jarad (Wages) 2,892.00

Gann, Janet (Wages) 2,227.66

Iowa One Call (Locations)11.70

ION Environmental Solutions (Testing/Labs) 995.00

Jetco (Installation) 1,200.00

Postmaster 162.75

South Slope (Telephone) 103.78

Storey & Kenworthy (Bill Forms) 561.00

USA Bluebook (Supplies) 646.16

Veenstra & Kimm (Engineer) 6,744.62

Visa (Staples) 131.94

Garbage Fund Expenditures:

Benton County Disposal (Tipping) 1,344.00

Johnson County Refuse (Hauling) 7,905.00

Expenditure Totals: $53,511.63

______________________________

Bill Voss

Mayor

ATTEST:

_______________________________

Janet L. Gann

City Clerk

Page 3 of 3