Regular Meeting                                                                                                              December 12, 2022

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Ellis, Greiner, Grimm, Voss. Carter joined via Zoom & Telephone.

Grimm Moved approval of the agenda as posted, seconded by Ellis. Roll Call: Unanimous.

Ellis Moved approval of the minutes from November 14, 2022, seconded by Greiner. 

Roll call: Ellis, Greiner, Grimm. Voss & Carter Abstained.

Carter Moved to approve the November 30th Treasurers Report , seconded by Ellis. Roll call: Unanimous

Ellis Moved to approve the December Expenditures, seconded by Carter. Roll Call: Unanimous.

Deputy Shefers from the Linn County Sheriff’s office was present to answer questions regarding the report dated November 14th, 2022 through December 12th, 2022. There were 22 calls for service.

Grimm moved to approve the 2020 Comp Plan as is, seconded by Voss. Roll Call: Ayes: Voss, Ellis, Greiner, Grimm. No: Carter. 

Resolution 11-22-4 approving Deputy Clerk Wage Increase failed due to no action.

Ellis introduced resolution 12-22-1 approving Change Order #1 for the 2022 1st Ave E Overlay project in the amount of $10,223.28, seconded by Grimm. Roll Call: Unanimous.

Greiner  introduced resolution 12-22-2 approving pay estimate 3 (final)  for the 1st Ave E Overlay project to LL Pelling in the amount of $13,866.66, seconded by Voss. Roll call: Unanimous.

Report received from City Engineer Veenstra & Kimm & placed on file. City Engineer Ryan Hosch reported that Boomerang is taking steps to finalize paperwork on UV Project.

Chad McCleary was present to deliver report on Wastewater Treatment Plant operations.

Ellis moved to approve the renewal of Blanket Surety Bond with Nationwide, seconded by Grimm. 

Roll Call: Unanimous. 

Carter introduced resolution 12-22-3 approving the Re-Appointment & Compensation Schedule for City Attorney Erek Sittig, seconded by Grimm. Roll Call: Unanimous.

Ellis introduced resolution 12-22-4 approving City Clerk Accrued Benefits for Retirement, seconded by Grimm. Roll Call: Unanimous.  

Ellis moved to approve appointing Tami Richardt as City Clerk effective 1/1/23, seconded by Carter. 

Roll Call: Unanimous.

Council held a discussion regarding current wages for employees.

Grimm moved to approve Setting Employee Wages for all Fulltime Employees to $26.00 per hour. Failed due to lack of second.

Carter moved to raise hourly wages for City Clerk to $25.00. Failed due to lack of second. 

Voss moved to approve Resolution 12-22-5 Setting Employee Wages for Tami Richardt as City Clerk at $26.25, Gary Ellis at $25.90, Dan Miller at $23.10, Snowplow Labor at $21.00, Mowing/General Labor at $15.75 effective 1/1/23, seconded by Grimm. Roll Call: Ayes: Grimm, Voss, Greiner. No: Carter 

Ellis Abstained.

Ellis moved to approve FY 23/24 Linn County Contract for Law Enforcement Services, seconded by Greiner. Roll Call: Unanimous.

Greiner moved to approve the Re-Appointment of Veenstra & Kimm Inc. as City Engineer, 

seconded by Carter. Roll Call: Unanimous.

Carter moved to approve L.L. Pelling Co. Sealcoat 2023 rates, seconded by Grimm.

Roll Call: Unanimous.

Ellis moved to approve the appointment of Chris Scott to the Planning & Zoning Board, seconded by Voss. Roll Call: Ellis, Greiner, Grimm, Voss. Carter Abstained.

Voss moved to approve the re-appointment of Paula Butz to the Planning & Zoning Board, seconded by Ellis. Roll Call: Unanimous.

City Clerk was available to answer questions regarding the FY 21/22 State Audit Findings.

Parks & Rec December minutes received & placed on file.

City Council & Deputy Clerk presented Janet Gann with flowers & vase commemorating 28 yrs of service as City Clerk.

Grimm moved to adjourn the meeting at 8:26pm. Seconded by Voss. Roll Call: Unanimous.

Month’s Receipts: (General Fund) 17,716.06; (Sewer Fund) 19,944.31; (Garbage Fund) 12,679.53; 

(Road Use Tax) 14,857.28; Total Revenue 65,197.18

General & Road Use Tax Expenditures:

Absolute Security (Quarter Monitoring & Relocate Camera) 674.55

Alliant (Electric) 3609.63

BP (Gas) 626.02

Carter, JoEllen (Wages) 200.00

Central State Bank (Safe Deposit Box) 66.00

City Laundering (Towels/Uniforms/Rugs) 498.55

City of Fairfax (Fire & Library) 59,957.50

City of Norway (Fire) 600.00

CJ Cooper (Drug Testing) 235.00

Consolidated Energy (Generator Fuel) 236.87

Ellis, Amy (Wages) 280.00 

Ellis, Gary (Wages) 3947.20

Evans Computer (TEC Support) 345.66

Federal Tax Payment (Withholdings) 4034.85

Gann, Janet (Wages) 5296.32 

(Previous Months Wages) 3530.88

Gazette (Publications) 143.55

Gordon Flesch Co. (Copy Count/Maint) 104.52

Greiner, Matt (Wages) 280.00

Grimm, Ashley (Wages) 200.00

Holland Law Firm (Attorney Fees) 70.00

Iowa Repair & Machine (Radiator Repair) 260.54

IPERS (Withholdings) 2648.05

Jordans Heating & Cooling (Parts & Repair) 800.00

Menards (Shop & Hall Supplies) 250.74 

Miller, Dan (Wages) 3520.00

Nationwide (Surety Bond) 277.00

P&K Midwest (Diesel Exhaust Fluid) 88.68

Richardt, Tami (Wages) 3520.00 

Sevig Utility (Water) 39.36

South Slope (Phone/Internet) 317.21

Suburban Lumbar (Concession Stand Repair) 190.02

The Hartford (Group Life Insurance) 87.20

United Health Care (Health Insurance) 2114.84

US Cellular (Cell Phone) 55.97

Visa (USPS) 135.70 (Oriental Trade) 547.73 (Amazon) 132.20 (Zoom) 14.99 (Theisen’s) 141.94

Voss, Aaron (Wages) 200.00

Voss, Bill (Cell Allowance) 50.00 (Wages) 1750.00

Wellmark Blue Cross (Insurance) 39.18

Sewer Fund Expenditures:

Alliant (Electric) 2296.93

Central State Bank (ACH Fees) 114.00

Consolidated Energy (Generator Fuel) 236.88

Dept of Revenue (Monthly Sales Tax) 151.62

Iowa Finance Authority (Interest/Fees) 5861.05

Iowa One Call (Locations) 110.70

ION (Operations) 4550.00

Postmaster (Billing/465) 204.60

South Slope (Phone/Internet) 83.90

Garbage Fund Expenditures:

Benton Co Disposal (Tipping Fees) 1346.30

Johnson Co. Refuse (Hauling/466) 7922.00 

Expenditure Totals:  124,995.43

________________________________

Bill Voss

Mayor

ATTEST:

________________________________

Tami Richardt

Deputy Clerk

Page 3

Regular Meeting                                                                                                Tuesday December 6th, 2022

Meeting called to order at 7:02 pm.  Primmer, Hebert, Miner present.  Lane and Davis absent.

Motion to approve to November 1, 2022 minutes by Primmer, seconded by Miner.  Approved unanimous.

General Equipment/Grounds/Maintenance

Citizen comments

Regarding Fun Day committee updates:

Knapp Creek Event Center sponsorship/partnership for a live music/dance event is being considered, Friday before the Saturday of fireworks

Movie in the park planned, committee investigating selections and cost.

Vendor market locations considered, including City Hall parking lot.

Portable toilet additions may be necessary to support vendor market, movie and ball diamond events.

Motion to adjourn by Miner, seconded by Hebert.  Meeting adjourned at 7:55 PM.

__________________________________

Jennifer Lane

Chairperson

__________________________________

Pat Miner

Secretary 

Regular Meeting                                                                                                              November 14, 2022

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Ellis, Greiner, Grimm. Voss & Carter were absent.

Grimm Moved approval of the agenda as posted, seconded by Ellis. Roll Call: Unanimous.

Greiner Moved approval of the minutes from October 10, 2022 with the addition of Grimm attended by Zoom & Purple Wave Auction site to sell truck, seconded by Grimm. Roll call: Unanimous

Ellis Moved to approve the October 31st Treasurers Report , seconded by Grimm. Roll call: Unanimous

Greiner Moved to approve the November Expenditures, seconded by Ellis. Roll Call: Unanimous

Deputy Tindal from the Linn County Sheriff’s office was present to give report dated October 10th, 2022 through November 14th, 2022. There were 36 calls for service.

Brief discussion regarding 2020 Comp Plan. Grimm moved to table the discussion until December 12th council meeting, seconded by Greiner. Roll Call: Unanimous

Public hearing was held at 7:18 pm regarding Approval of development agreement with Schrader Holdings LC & authorization of Annual Appropriation Tax Increment payments. There were no written or oral objections.

Ellis moved to close the public hearing at 7:20 pm, seconded by Grimm. Roll Call: Unanimous

Ellis introduced resolution 11-22-1 approving Development agreement with Schrader Holdings LC & authorizing Annual Appropriation Tax Increment payments & Pledging Certain Tax Increment Revenues to the Payment of the Agreement, seconded by Greiner. Roll Call: Unanimous

Greiner  introduced resolution 11-22-2 approving pay estimate 2 for the 1st Ave E Overlay project in the amount of $47,763.15, seconded by Ellis. Roll call: Unanimous

Report received from City Engineer Veenstra & Kimm & placed on file. City Engineer Ryan Hosch reported that LL Pelling has completed 1st Ave Overlay project & suggests second payment of $47,763.15. Final payment for Boomerang has been denied until closeout paperwork for the UV Project  is completed.

Chad McCleary was present to deliver report on Wastewater Treatment Plant operations. Instructed to move forward with Cleaning Influent and Effluent Structure with Ken-Way.

Ellis introduced resolution 11-22-3 Amending Street Signs to include No Parking on 1st Ave E, seconded by Grimm. Roll Call: Unanimous

Ellis moved to approve the renewal of United Healthcare as employee insurance, seconded by Grimm. Roll Call: Unanimous

Grimm moved to approve the hourly contract for new janitorial services from Chessa Brown, seconded by Geiner. Roll Call: Unanimous

Grimm moved to table resolution 11-22-4 approving Deputy Clerk wage increase until December 12th council meeting, seconded by Greiner. Roll Call: Unanimous  

Grimm moved to approve TruGreen 2023 Service Contract in the amount of $6031.50, seconded by Ellis. Roll Call: Unanimous

Grimm moved to approve the Purple Wave Auction agreement for selling the 1994 truck, 

seconded by Greiner. Roll Call: Unanimous

Ellis moved to approve Stericycle (Shred-It) standard agreement, seconded by Greiner.

Roll Call: Unanimous

Grimm moved to approve the Sam’s Club membership & yearly Select Plus fee, seconded by Greiner. Roll Call: Unanimous

Parks & Rec November minutes received & placed on file.

Other Areas of Discussion included but not limited to purchasing a big screen tv for Zoom meetings & flood mitigation discussions with the DNR.

Grimm moved to adjourn the meeting at 8:07pm. Seconded by Ellis. Roll Call: Unanimous

October Building Permits Approved: Mike Bruggman (Garage)

Month’s Receipts: (General Fund) 249,064.65; (Sewer Fund) 21,289.91; (Garbage Fund) 12,635.86; 

(Road Use Tax) 15,733.85; (Local Option tax) 2,744.89 Total Revenue 301,469.16

General & Road Use Tax Expenditures:

Allegra (P&R Christmas Fliers) 199.85 (Comp Plan Books) 87.82

Alliant (Electric) 3232.41

Asplundh (Tree Removal) 11,450.00

Barnyard Creations (Plow Truck Logos) 70.00

Boland Recreation (Park Bench) 629.00

BP (Gas) 369.80

Butz Insurance (Freightliner Insurance) 1900.00

Carquest (Parts) 139.49

City Laundering (Towels/Uniforms/Rugs) 398.84

Ellis, Gary (Wages) 3947.20

Evans Computer (TEC Support) 626.49

Federal Tax Payment (Withholdings) 5917.08

FutureLine Truck Equip (Truck Bumper Markers) 48.24

Gann, Janet (Wages) 5075.64

Gazette (Publications) 184.27

Gordon Flesch Co. (Copy Count/Maint) 82.51

Grainger (Reflective Tape) 159.22

Hawkeye Fire & Safety (Extinguisher Inspection) 62.50

Holland Law Firm (Attorney Fees) 315.00

Iowa Prison Industries (Street Signs) 161.40

Iowa Rural Water Assoc (IRWA Dues) 275.00

IPERS (Withholdings) 2546.84

Ken-Way Trucking (Culvert Cleaning) 525.00

Linn Co Sherriff (Sherriff Fees Q2) 10,140.00

LRS Portables (Restrooms) 236.98

Marengo Ready Mix (Snow Sand) 1022.44

Menards (Shop & Hall Supplies) 870.09 

Miller, Dan (Wages) 3520.00

Office Express (Supplies) 21.99

Orkin (Hall Spray) 69.00

P&K Midwest (Mower Supplies) 1,999.96

Postmaster (Christmas Fliers) 99.55

Richardt, Tami (Wages) 3520.00 (Mileage – League Conference/Budget Workshop) 183.75

Sevig Utility (Water) 39.36

Smith Gas/Welding (Oxygen Cylinders) 244.42

South Slope (Phone/Internet) 306.70

The Hartford (Group Life Insurance) 87.20

Tiedeman, Dawn (Wages) 220.00

TruGreen (Property Spray) 2010.50

United Health Care (Health Insurance) 2114.84

US Cellular (Cell Phone) 121.39

Veenstra & Kimm (Engineer) 1,570.00

Visa (USPS) 23.43 (Microsoft) 10.67 (Conference) 1327.41 (Gas) 193.75 (Amazon) 19.99 (Zoom) 14.99 (Walmart) 94.74 (Tractor Supply) 400.83

Voss, Bill (Cell Allowance) 50.00 

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 2,558.71

Central State Bank (ACH Fees) 113.50 (NSF Fee) 2.50

Dept of Revenue (Monthly Sales Tax) 155.66

Iowa One Call (Locations) 106.30

ION (Operations) 4550.00

KenWay Trucking (Manhole Repair) 2763.00

Postmaster (Billing/465) 204.60

South Slope (Phone/Internet) 93.73

Veenstra & Kimm (Engineer) 294.38

Garbage Fund Expenditures:

Benton Co Disposal (Tipping Fees) 1,155.06

Johnson Co. Refuse (Hauling/466) 7922.00 (Trash Tags) 155.00

Expenditure Totals:  89,078.01

________________________________

Bill Voss

Mayor

ATTEST:

________________________________

Tami Richardt

Deputy Clerk

Page 3

Regular Meeting                                                                                                Tuesday November 1st, 2022

Meeting called to order at 7:02 pm.  Miner, Lane, Primmer present.  Hebert and Davis absent.

Motion to approve October 4th minutes by Miner.  Motion failed on account of no second, due to

no minutes being available to review.

Motion to approve up to $800 for Christmas Party purchases, seconded by Primmer.  Approved unanimous.

Equipment/Grounds/Maintenance

Question raised to take to Mayor as to what contributed to the decision to remove trees from city properties the last two weeks of October, including the large tree in the main city park.

Motion to adjourn by Lane.  Seconded by Primmer.  Meeting adjourned at 7:23 pm.

__________________________________

Jennifer Lane

Chairperson

__________________________________

Pat Miner

Secretary 

Regular Meeting                                                                                                              October 10, 2022

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Carter, Ellis, Greiner, Grimm, Voss.

Voss Moved approval of the agenda as posted, seconded by Ellis. Roll Call: Unanimous.

Ellis Moved approval of the minutes from September 12, 2022 as posted & published, seconded by Greiner. Roll call: Ellis, Greiner, Grimm, Voss. Carter abstained

Carter Moved to approve the September 30th Treasurers Report , seconded by Ellis. Roll call: Unanimous

Greiner Moved to approve the October Expenditures, seconded by Voss. Roll Call: Unanimous

Deputy Jake Humphry from the Linn County Sheriff’s office was present to give report dated September 12th, 2022 through October 10th, 2022. There were 23 calls for service.

Ellis introduced resolution 10-22-1 approving pay estimate 1 for the 1st Ave E Overlay project in the amount of $215,703.47, seconded by Greiner. Roll call: Unanimous

Report received from City Engineer Veenstra & Kimm & placed on file. City Engineer Ryan Hosch reported that LL Pelling has completed1st Ave Overlay project & suggests final payment of $215,703.47. Final payment for Boomerang has been denied until closeout paperwork for the UV Project is completed.

Carter moved to adopt Chapter 3 of the Draft Comprehension Plan along with the Future Land Use Map and Permitted Uses. Motion failed due to lack of second.

Wastewater Treatment Plant report from ION Environmental Services received & placed on file. Chad McCleary was present to deliver report.

Ellis moved to approve ION Environmental Services Removal of all Inorganic Grit from Wastewater Treatment Plant in the amount of $20,000.00 as schedule allows by 6/23/23. Seconded by Carter. 

Roll Call: Unanimous

Voss moved to approve Kingery Manufacturing Workforce Report for Economic Development Grant Payments pursuit to the May 9th, 2016 Development  Agreement. Seconded by Ellis. 

Roll Call: Unanimous

Carter introduced resolution 10-22-2 approving Obligation of Funds from the City Tax Revenues for Appropriation to the Payment of Economic Development Grant Payment Obligations which shall come due under the Development Agreement with Kingery Manufacturing Services LLC dated May 9th, 2016.

Seconded by Greiner. Roll Call: Unanimous

Voss introduced resolution 10-22-3 setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with Schrader Holdings L.C., including Annual Appropriation Tax Increment Payments. Seconded by Ellis. Roll Call: Unanimous

Grimm introduced resolution 10-22-4 approving Amendment to the Human Resources Manual for Employee Insurance Stipend at a rate of Sixty Percent. Motion failed due to lack of second.  

Carter moved to approve Mentor Agreement with Sally Hinrichsen with a one-year contract and an annual maximum of 750 hours, renewable upon 12/31/23. Seconded by Greiner. Roll Call: Unanimous

Ellis moved to accept the Resignation of Dawn Tiedeman & Authorization for Clerk to move forward with Advertisement for Janitorial Contract Services. Seconded by Voss. Roll Call: Unanimous

Greiner moved to Approve Water Utility Vendor Agreement Low-Income Household Assistance Program. Seconded by Ellis. Roll Call: Unanimous

No bids received for sale of Dump Truck. No action taken. Discussion followed regarding other sale site options.

Greiner moved to approve ASCO Proposal for Generator(s) Control Panel Upgrade. Seconded by Ellis. Roll Call: Unanimous

Voss moved to proceed with City Tree Removal not to exceed $13,100.00. Seconded by Ellis.  

Roll Call: Unanimous

No Parks & Rec minutes received. 

Other Areas of Discussion included but not limited to 1st Ave E Culvert Cleaning by Ken-Way in the amount of  $800.00. Resident reported excessive use of golf carts at city park damaging grass. State Audit to begin October 24th, 2022.

Greiner moved to adjourn the meeting at 8:43pm. Seconded by Carter. Roll Call: Unanimous

September Building Permits Approved: Jeremy Crittenden (Roof Top Solar Panels); Eric & Kelli Scott (Roof Top Solar Panels); Robert Collett (Roof Top Solar Panels)

Month’s Receipts: (General Fund) 55,498.15; (Sewer Fund) 20,365.78; (Garbage Fund) 12,490.81; 

(Road Use Tax) 21,422.71; (Local Option tax) 6,439.53

General & Road Use Tax Expenditures:

Absolute Security Systems (Monitoring) 147.00

Allegra (P&R Halloween Fliers) 222.51

Alliant (Electric) 3301.11

Baker Paper (City Hall Trash Bags) 268.14

BP (Gas) 607.53

City Laundering (Towels/Uniforms/Rugs) 398.84

Ellis, Gary (Wages) 3947.20

Evans Computer (TEC Support/Antivirus/Backup) 272.34

Federal Tax Payment (Withholdings) 3906.21

Gann, Janet (Wages) 2353.92

Gazette (Publications) 934.28

Gordon Flesch Co. (Copy Count/Maint) 140.48

Graybill Communications (New Gaddis Siren) 27,396.00

Iowa Dept of Revenue (Q3 Withholdings) 2,045.45

Iowa Prison Industries (Basketball Hoop Signs) 100.50

Iowa Repair & Machine (Battery Switch for Sterling) 954.19

IPERS (Withholdings) 3775.45

Jordan’s Heating/Cooling (Service Call/Thermostat) 198.50

Ken-Way Trucking (Ditch Cleaning/Seeding) 3510.00

LRS (Restrooms) 255.20

Menards (Shop & Hall Supplies) 131.80 

Miller, Dan (Wages) 3520.00

Orkin (Hall Spray) 69.00

Postmaster (Halloween Flier) 99.55

Richardt, Tami (Wages) 3220.00 (Mileage – League Conference) 90.00

Sevig Utility (Water) 39.36

Sherwin Williams Paint (4 Gal Paint for Bridges) 230.98

Simmering-Cory (Code Book Supplement) 34.00 

South Slope (Phone/Internet) 303.95

Syverson Truck Center (New Plow Balance) 94,000.00

The Hartford (Group Life Insurance) 87.20

Tiedeman, Dawn (Wages) 231.00

United Health Care (Health Insurance) 2114.84

USA Blue Book (Ear Plugs) 104.47 

US Cellular (Cell Phone) 121.77

Veenstra & Kimm (Engineer) 915.00

Visa (USPS) 16.18 (Microsoft) 65.00 (Oriental Trade) 332.00 (Theisen’s) 255.37 (Spray Land) 20.90

Voss, Bill (Cell Allowance) 50.00 (Mileage) 82.50

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 3013.77

Central State Bank (ACH Fees) 113.00

Dept of Revenue (Monthly Sales Tax) 155.66

Iowa One Call (Locations) 81.00

ION (Operations) 4550.00

Postmaster (Billing/465) 204.60

South Slope (Phone/Internet) 106.93

Veenstra & Kimm (Engineer) 836.00

Garbage Fund Expenditures:

Benton Co Disposal (Tipping Fees) 1217.16

Johnson Co. Refuse (Hauling/466) 7922.00

Expenditure Totals:  179,108.33

________________________________

Bill Voss

Mayor

ATTEST:

________________________________

Tami Richardt

Deputy Clerk

Page 3

Regular Meeting                                                                                                              September 12, 2022

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Ellis, Greiner, Voss, Grimm. Carter was absent.

Grimm Moved approval of the agenda as posted, seconded by Voss. Roll Call: Unanimous.

Ellis Moved approval of the minutes from August 8, 2022 & September 6, 2022 as posted & published, seconded by Grimm. Roll call: Unanimous

Voss Moved to approve the August 31st Treasurers Report with correction to auto-sum total, seconded by Ellis. Roll call: Unanimous

Greiner Moved to approve the September Expenditures, seconded by Ellis. Roll Call: Unanimous

Linn County Sheriff report dated August 8th, 2022 through September 12th, 2022 was received & placed on file. There were 28 calls for service.

Mark Banowetz was present to introduce himself as a running candidate for Linn Co. Supervisor. Also present was Jessica Wiskus to introduce herself as a running candidate for the Iowa Senate.

A public hearing was held at 7:11 pm regarding Proposed Designation of the Walford Commercial Urban Renewal Area. No written or oral objections were received.

Ellis Moved to close the Proposed Designation of the Walford Commercial Urban Renewal Area hearing at 7:12 pm, seconded by Grimm. Roll Call: Unanimous

A public hearing was held at 7:12 pm regarding the Proposed 2022 Code of Ordinance of the City of Walford, Iowa. No written or oral objections were received.

Grimm Moved to close the Proposed 2022 Code of Ordinance of the City of Walford, Iowa at 7:13 p.m, seconded by Ellis. Roll Call: Unanimous

Greiner Moved to Consider First Reading of Ordinance #222 Adopting the “Code of Ordinances of the City of Walford Iowa”, seconded by Voss. Roll Call: Unanimous

Greiner Moved to Approve Waivement of the Second & Third Readings of Ordinance #222 Adopting the “Code of Walford Iowa”, seconded by Ellis. Roll Call: Unanimous

Ellis Moved Approving of Final Adoption of Ordinance #222 “Walford Code of Ordinances”, seconded by Voss. Roll Call: Unanimous

Planning & Zoning Minutes regarding the Urban Renewal Plan for the Walford Commercial Urban Renewal Area received & placed on file as approved.

Voss Moved to consider Resolution 9-22-1 to Declare Necessity & Establish an Urban Renewal Area, pursuant to Section 403.4 of the Code of Iowa & Approve Urban Renewal Plan Amendment for the Walford Commercial Urban Renewal Area, seconded by Ellis. Roll Call: Unanimous

Grimm Moved to consider Resolution 9-22-2 Setting a Public Hearing date to Approve Proposed Development Agreement with Schrader Holdings L.C., including Annual Appropriation Tax Increment Payments, seconded by Greiner. Roll Call: Unanimous

Greiner Moved to consider First Reading of Ordinance #223 Providing for the Division of Taxes Levied on Taxable Property in the Walford Commercial Urban Renewal Area, pursuant to Section 403.19 of the Code of Iowa, seconded by Grimm. Roll Call: Unanimous

Voss Moved to Approve Waivement of the Second & Third Readings of Ordinance #223 Providing for the Division of Taxes Levied on Taxable property in the Walford Commercial Urban Renewal Area, pursuant to Section 403.19 of the Code of Iowa, seconded by Ellis. Roll Call: Unanimous

Ellis Moved Approving of Final Adoption of Ordinance #223 Providing for the Division of Taxes Levied on Taxable property in the Walford Commercial Urban Renewal Area, pursuant to Section 403.19 of the Code of Iowa, seconded by Grimm. Roll Call: Unanimous 

Grimm Moved to consider Resolution 9-22-3 Approving Pay Estimate 12 for Wastewater Treatment Facility Improvement Ultraviolet Disinfection Project in the amount of $1377.50, seconded by Ellis. 

Roll Call: Unanimous

Page 1

Report received from City Engineer Veenstra & Kimm & placed on file. City Engineer Dave Haugen reported that Boomerang final payment for the UV Project forthcoming at the October Council Meeting.

Wastewater Treatment Plant report from ION Environmental Services received & placed on file. Chad McCleary was present & spoke of ION’s offer to clean the solids from the wastewater plant for a maximum of $20,000.

Grimm Moved to approve Resolution 9-22-4 Approving FY 21/22 Annual State Financial Report with correction to year, seconded by Ellis. Roll Call: Unanimous

 Grimm Moved to approve resolution 9-22-5 Approving Fiscal YR 21/22 Annual Urban Renewal Report with correction to year, seconded by Ellis. Roll Call: Unanimous

Ellis Moved to approve resolution 9-22-6 Authorizing the Destruction of Old Records Utilizing Commercial Shredding Company, seconded by Voss. Roll Call: Unanimous

Grimm Moved to Approve the Renewal of Class LE Liquor License/Sunday Sales for the Walford BP, seconded by Greiner. Roll Call: Unanimous

Ellis Moved to Approve the Renewal of Class LC Liquor License/Sunday Sales for the Wild Hogs Saloon, seconded by Grimm. Roll Call: Unanimous

Voss Moved to approve the Renewal of General Fund 12 Month CD provided the return is more than 2%, seconded by Ellis. Roll Call: Unanimous

Voss Moved to approve Participation of State Alert Iowa Program, seconded by Grimm. 

Roll Call: Unanimous

Grimm Moved to approve the Removal of Utility Meter from the Clover Ridge Sign on 5th St N, seconded by Voss. Roll Call; Unanimous

Grimm Moved to approve the Public Sale of 1994 Ford Conventional N7000 Dump Truck/Sander/Front Plow with  a minimum starting bid of $5000. & the 6’ Ford 3 Point Back Fill Blade with a minimum starting bid of $100, seconded by Ellis. Roll Call: Unanimous

Ellis Moved to table the Employee Health Insurance Stipend until the October 10th 2022 Council Meeting, seconded by Grimm Roll Call: Unanimous

Parks & Recreation minutes received & on file.

Other Areas of Discussion included but not limited to 1st Ave Ditch Cleaning by Ken-Way in the amount of  $3500, Flood Mitigation discussions with FEMA and IDNR.

Grimm Moved to adjourn the meeting at 8:07 p.m., seconded by Ellis. Roll Call: Unanimous.

August Building Permits Approved: Dan Holub (covered porch); Blanchard Burke (solar panels); Schrader Holdings (building); Steve Stumpff (fence); Ken-Way (addition)

Month’s Receipts: (General Fund) 1408.38; (Sewer Fund) 22,223.14; (Garbage Fund) 13,307.31; (Road Use Tax) 13,936.65; (Local Option tax) 4,523.28; (Federal American Rescue Funds) 108,030.32

General & Road Use Tax Expenditures:

Absolute Security Systems (Monitoring) 444.00

ASCO Power Services (Part) 1883.00

Alliant (Electric) 3061.77

BP (Gas) 573.55

City Laundering (Towels/Uniforms/Rugs) 498.55

Dept of Revenue (August-2nd Deposit) 1651.18 (Sept-1st Deposit) 1940.47

Ellis, Gary (Wages) 5920.80

Evans Computer (TEC Support/Antivirus/Backup) 360.77

Federal Tax Payment (Withholdings) 3591.65

Gann, Janet (Wages) 7061.76

Gazette (Publications) 169.87

Gordon Flesch Co. (Copy Count/Maint) 93.35

IMFOA (Conference Registration) 250.00

IPERS (Withholdings) 2406.09

K&B Ag (Round-Up) 215.33

Page 2

Menards (Painting Supplies) 8.96

LRS (Restrooms) 286.26

Midway Outdoor (Saw Blades/Tree Blades/String) 152.18

Miller, Dan (Wages) 5280.00

Office Express (Office Supplies) 149.49

Orkin (Hall Spray) 69.00

P&K Midwest (Mower Belts) 202.36

Richardt, Tami (Wages) 5280.00

Sevig Utility (Water) 39.36

South Slope (Phone/Internet) 295.38

The Hartford (Group Life Insurance) 87.20

Tiedeman, Dawn (Wages) 231.00

United Health Care (Health Insurance) 2114.84

US Cellular (Cell Phone) 121.77

Veenstra & Kimm (Engineer) 1437.50

Visa (USPS) 147.98 (Microsoft) 65.00 (Wal-Mart) 170.44 (Academy) 345.20

Voss, Bill (Cell Allowance) 50.00 (Mileage) 82.50

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 3274.04

ASCO (Part) 1883.00

Central State Bank (ACH Fees) 113.00

Dept of Revenue (Monthly Sales Tax) 159.62

Electric Pump (Pump Repair/Maint. Agree) 950.00

Iowa One Call (Locations) 89.10

ION (Operations/Spraying & Mowing) 5250.00

Ken-Way (Manhole Repair) 13,898.00

Lino (Flow Meter Calibration) 425.00

Postmaster (Billing) 204.60

South Slope (Phone/Internet) 106.93

Veenstra & Kimm (Engineer) 1114.76

Garbage Fund Expenditures:

Benton Co Disposal (June & August Tipping Fees) 2684.33

Johnson Co. Refuse (Hauling/Garbage Tags) 8492.00

Expenditure Totals: 85,421.93

________________________________

Bill Voss

Mayor

ATTEST:

________________________________

Tami Richardt

Deputy Clerk

Page 3

Meeting called to order at 7:05. Lane, Miner, Davis, Hebert, Primmer present.
Motion to approve July 5 minutes by Lane, seconded by Primmer. Approved unanimous. Motion to approve up $2000 for purchase and shipping of two SG315P benches to place at the basketball court by Lane. Seconded by Davis. Approved unanimous.
Knapp Creek swingset

• Consideration of space requirements discussed. Potential distance requirements/codes to be investigated.

Walford Fun Days conversation

• A specific bank account will be created to enable planning committee to capture donations or

  sponsor monies to be used in conjunction with Parks budget allocation.

• Proposals for events/activities to be presented in November for planning purposes

• Date planned to align with the second Saturday in June to match the city fireworks display - June

  9 and 10 of 2023 Halloween party

• Motion to approve up to $500 for purchase of Halloween Equipment/Grounds/Maintenance

• Fill dirt around the concrete pads - basketball and pickle ball still needed

• Sand volleyball has been infested by wasps - requires attention to exterminate

• Batting cage net has been damaged by city mowers - would city funds replace this time?

• Steering wheel toy mounted on Knapp Creek playground is no longer attached was last seen

  laying on the ground under the equipment Citizen comments

• A request to consider expansion of the existing pickle ball court has been brought forward with ideas on an improved surface. Request is to consider using existing sand volleyball court space for 2nd court.

• Consider periodic posting on social media of pickle ball times/schedule
  Paul Newhouse present to inquire about donating a tree for one of the city parks in memory of Nancy Koestner.
  Motion to adjourn by Lane. Seconded by Miner. Meeting adjourned 7:56.

  __________________________________ Jennifer Lane
  Chairperson

  __________________________________ Pat Miner
  Secretary

Regular Meeting                                                                                                                    August 8th, 2022

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Carter, Ellis, Greiner, Grimm, Voss present.

Carter moved approve of the agenda as posted, seconded by Voss. Roll Call: Unanimous

Grimm moved approved of the minutes from July 11th, 2022 as posted and published, seconded by Ellis. Roll Call: Unanimous.

Greiner moved approval of the July 31st, 2022 Treasurers Report, seconded by Ellis.                              Roll Call: Unanimous.

Greiner moved approval of the August Expenditures, seconded by Voss. Roll Call: Unanimous.

Deputy Tindal of the Linn County Sheriff Department presented the sheriff report dated July 11th, 2022 through August 8th, 2022. There were 33 calls for service. Report placed on file.

Drew Frey with Wendling Quarries was present to report on Johnson County Conditional Use Permit for Driveway at 1473 Linn Jonson Road and the relocation of scale. City has no objections to said project.

City engineer Luke Lesnik of Veenstra and Kimm was present to discuss project (s) progress.

Tim McCleary of  ION Environmental Services was present to discuss monthly sanitary sewer operations.

Carter moved approval of the June 30th, 2022 State Outstanding Obligation Report, seconded by Grimm. Roll Call: Unanimous.

Carter moved approval of the FY 21/22 GASB 77 Statement Report/Letters, seconded by Ellis.            Roll Call: Unanimous.

Voss introduced Resolution No. 8-22-1 approving the Annual IDOT Road Use Tax Report for FY 21/22, seconded by Grimm. Roll Call: Unanimous.

Greiner introduced Resolution No. 8-22-2 setting a Public Hearing Date of September 12th, 2022 at      7:00 p.m., for the Adoption of the 2022 Code of Ordinances of the City of Walford, Iowa, seconded by Ellis. Roll Call: Unanimous.

Copy of proposed Code of Ordinance is now available at the City Clerk’s Office.

Ellis introduced Resolution No. 8-22-3 setting a Public Hearing Date of September 12th, 2022 at 7:00 p.m., for the Designation of Urban Renewal Area and on Urban Renewal Plan and Project, seconded      by Grimm. Roll Call: Unanimous.

Greiner moved approval to authorize Evans Computer Consulting to manage Microsoft Office 365 account but no additional SharePoint Cloud equipment/NAS, seconded by Ellis. Roll Call: Unanimous.

Carter moved approval of “group” combination of Hartford Life Insurance policies in the amount of $50,000.00 for all full-time appointed and hired employees, seconded by Greiner. Roll Call: Aye: Carter, Greiner, Grimm, Voss. Abstain: Ellis.

No report/minutes received from Park and Recreation Board.

Other areas of discussion included but not limited to the following: Mayor Proclamation of September 1, 2022 as “16th Annual Five Seasons Stand Down Day” , snowplow delivery date of October 16th, lumber yard demolition has started and the need for generator transfer switches to replace outdated one (s). 

Grimm moved to adjourn the meeting at 7:52 p.m., seconded by Voss. Roll Call: Unanimous.

July building permits approved: Skriver (Covered Deck); Arensdorf (Deck); Thurston (Shed);             Lehr (Fence).

Months Receipts: (General Fund) 3,580.97; (Sewer Fund) 19,876.54; (Road Use Tax)14,454.55; (Local Option Tax) 5,124.12; (Garbage Fund) 12,641.18; (Tax Increment Financing) 18.05; (SRF) 8,893.23. Revenue Totals: $64,588.64

General and Road Use Tax Expenditures:

Alliant (Electric) 3,553.25

Auditor of State (Audit) 6,670.61

Page 1 of 3

Boland Recreation (Bench) 629.00

BP Credit Card (Gas) 665.78

City Laundring (Towels/Rugs/Uniforms) 398.84

Ellis, Gary (Wages) 3,947.20

Evans Computer (iCloud/Antivirus/Tec) 360.77

(Tec Support) 75.00

Federal Tax Payments (July) 1,905.13

(August) 2,025.34

Gann, Janet (Wages) 5,002.08

Gazette (Minutes) 111.12

Gordon Flesch (Copy count/Maint) 67.11

Holland Law Firm (Attorney) 52.50

International Institute Clerks (Membership) 290.00

IPERS (Withholding/Exp) 2,429.10

Linn county Sheriff (Sheriff Fees) 10,140.00

LL Pelling Co. (Chip and Seal Maint) 34,816.00

LRS Portables (Restrooms) (July) 315.00

(August) 315.00

Menards (Supplies) 116.46

Miller, Dan (Wages) 3,520.00

Orkin (Hall Spray) 69.00

Richardt, Tami (Wages) 3,520.00

Sevig utility (Water) 39.36

Sherwin Williams (Paint) 167.73

Simmering-Cory (Codification) 1,000.00

South Slope (Telephone/Internet) 292.30

Story Kenworthy (Checks) 429.00

Tiedeman, Dawn (Wages) 275.00

TruGreen (Property Spray) 2,010.50

United Health Care (Insurance) 2,114.84

US Cellular (July) 122.27

Veenstra & Kimm (Engineer) 1,725.00

Visa Business: (Microsoft) 65.00; (Staples) 485.74

Voss, Bill (Cell Phone) 50.00

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 3,221.54

Central State Bank (ACH Fees) 112.50

Department of Revenue (Sales Tax) 143.50

IDNR (Annual Permit) 210.00

Iowa One Call (Locations) 99.90

ION Environmental (Operations) 4,550.00

Menards (Paint Supplies) 111.78

Postmaster (Billing) 204.60

(July postage Increase) 18.60

South Slope (Telephone/Internet) 106.93

Veenstra & Kimm, Inc.(Engineer) 598.46

Page 2 of 3

Garbage Fund Expenditures:

Benton County Disposal (Landfill Fee) 5,876.00

Johnson County Refuse (Hauling) 7,922.00

Expenditure Totals: $112,985.83

______________________________

Bill Voss

Mayor

ATTEST:

________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 3 of 3

Regular Meeting                                                                                                                         July 11, 2022

Meeting was called to order at 7:00 by Mayor Bill Voss.

Roll Call: Carter, Ellis, Greiner. Absent Grimm and Voss.

Ellis moved approval of the agenda as posted, seconded by Carter Roll Call: Unanimous.

Ellis moved approval of the minutes from June 13th, 2022 as posted and published seconded by Greiner. Roll Call: Ayes: Ellis, Greiner, Abstain: Carter.

Carter moved approval of the June 30, 2022 Treasurer Report, seconded by Ellis. Roll Call: Unanimous.

Ellis moved approval of the July expenditures, seconded by Greiner. Roll Call: Unanimous

Deputy Tindal of the Linn County Sheriff’s office presented the sheriff report for June 13th, 2022 through July 11th, 2022. There were 29 calls for service, 87 hours worked.

Members of the Walford School Reunion Committee were present to seek support from the city regarding display of old school memorabilia. Council agreed to support this endeavor.

Council reviewed submitted engineer report & engineer stated vendor is still working on completing punch list.

Greiner Introduced resolution No. 7-22-1 approving pay estimate No. 11 for Wastewater Treatment Facility improvement Ultraviolet Disinfection Project in the amount of $4,322.50, seconded by Ellis.  Roll Call: Unanimous.

Chad McCleary sewer plant operator was present to give monthly operation report & inform of various project adjustments/repairs. Going forward, Chad will email engineer any issues with vendor in a timely manner to allow engineer to pursue/correct with vendor. 

Shane Schrader was present to request Tax Increment Financing agreement. Requested 5 years at 50%.

Carter moved approval of City Tax Rebate Agreement instead of Tax Increment Financing. Motion failed for lack of second.

Ellis moved approval of 2022 Urban Renewal Area Establishment & TIF Agreement with Dorsey & Whitney LLP, seconded by Greiner. Roll Call: Ayes: Ellis, Greiner, No: Carter.

Ellis Introduced Resolution No. 7-22-2 amending the Policy & Procedures Manual by Addition of Nuisance Abatement Complaint Procedures. Motion fails lack of second.

Ellis moved to proceed with the  Walford Code of Ordinance 2022 update, seconded by Carter.            Roll Call: Unanimous

Ellis moved to move forward with IDNR Flood Mitigation Study, seconded by Greiner.                        Roll Call: Unanimous

Parks & Recreation June & July minutes received & placed on file.

Other areas of discussion included but not limited to: yard carts, sewer manhole repairs, lumberyard demo, railroad property clean up.

Ellis moved to adjourn at 8:42; seconded by Carter. Roll call: Unanimous

June building permits approved; Lee (portable shed), Koenig (covered patio)

Months receipts; (General Fund) 7,398.53; (Road Use) 23,953.88; (Local Option) 5,124.12; (Garbage) 12,685.80; (Sewer Fund) 20,665.19; (Tax Increment Financing) 61.21; (SRF Disbursement) 22,205.39. Revenue Total: $92,094.12.

General Fund & Road Use Tax Expenditures:

Absolute Security Systems (Monitoring) 147.00

Alliant (Electric) 5,974.55

BP Credit Card (Gas) 669.25

Page 1 of 3

City Laundering (Uniforms, Rugs, Towels) 391.89

Courts Fore Sports (Basketball/Pickle Ball Court) 23,419.00

Department of Revenue (Withholdings) 1,618.60

(Sales Tax) 93.50

Ellis, Gary (Wages) 3,900.40

Evans Computer (Tech Support) 360.77

Federal Withholdings 3921.70

Gann, Janet (Wages) 2381.09

Gazette (Publications) 138.20

Gordon Flesch Company (Copy Count/Maintenance) 103.06

Holland Law Firm (Attorney Fees) 87.50

Iowa League of Cities (Membership Dues) 1076.00

Iowa Municipal Officers (Clerk Certification Renewal) 50.00

IPERS (Withholdings) 2197.30

Jordans Heating & Cooling (Hall HVAC Repair/Blower) 634.80

Kane, Dalton (Umpire Fees) 270.00

Menards (Supplies) 99.35

Miller, Dan (Wages) 3440.00

Office Express (Office Supplies) 233.19

Orkin (Pest Control) 69.00

Richardt, Tami (Wages) 3120.00; (Mileage) 33.93

Sevig Utility (H2O) 48.76

South Slope (Phone/Internet) 294.74

Tiedeman, Dawn (Wages) 220.00

United Health Care (Gary/Dan Health Insurance) 2114.84

US Cellular (Gary & Dan Cell Phones) 120.93

Veenstra & Kimm, Inc (Engineering) 1150.00

Visa (Postage) 103.64; (Microsoft) 65.00; (Wal-Mart) 88.28;

(Iowa League of Cities) 440.00

Voss, Bill (Cell Phone Allowance) 50.00; (Mileage) 122.85

Wellmark Blue Cross (Gary Dental) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 2607.51

Central State Bank (ACH Fees) 113.00

Department of Revenue (Sales Tax) 573.91

Gann, Janet (Wages) 2381.09

Iowa One Call (Locations) 51.30

ION Environmental Solutions (Operations) 4550.00

Ken-Way (Clean Out/Camera) 6380.00

Postmaster (Postage) 186.00

South Slope (Phone/Internet) 106.93

Veenstra & Kimm (Engineering) 4570.73

Page 2 of 3

Garbage Fund Expenditures:

Benton Co. Disposal (Tipping Fees) 2595.64; 

(Amnesty Tipping) 940.24

Johnson Co. Disposal (Hauling) 7922.00

Expenditure Totals:92,266.46

______________________________

Bill Voss

Mayor

ATTEST:

______________________________

Tami Richardt

Deputy Clerk

Page 3 of 3

Regular Meeting                                                                                                           Tuesday July 5th, 2022

Meeting called to order at 7:02pm.  Primmer, Miner, Lane, Davis, Hebert present

Motion to approve June minutes by Lane.  Seconded by Hebert.  Approved unanimous.

Knapp Creek swing set discussion.

Question has been raised about adding a swing set - follow up actions needed to estimate space requirements and space availability.  Cost estimation also needed in order to determine budget needs.  Further discussion tabled pending estimations of cost and space.  T-type swings used at the ball diamond park to be used as the example for space and cost estimations.

Benches for basketball court

Addition of a bench for each side of the basketball court proposed.  Placement discussed, and would be both placed on the east side of the court.  Current lead time discussed as likely to be several months.  Pricing will be secured in order to allocate funds for order/purchase at the August meeting.

Walford Fun Days

Self-organized committee members Paula Heber and Melissa Werner present to outline their ideas and possible events and potential business sponsorships for specific events.  Several questions were raised and answered regarding budget, sponsor management, invoicing, and utilization of city property for potential events.

General Equipment/Grounds/Maintenance

More fill dirt required at pickle ball court following the extension work - follow up needed in order to have soil prepared for seeding in the fall.

Knapp Creek Park playground equipment steps are worn and may require re-coating.

Fencing behind small diamond plate is bent up and allows balls to pass through to the bleachers behind- requires follow up.

Motion to adjourn by Hebert.  Seconded by Miner.  Meeting adjourned 7:50.

__________________________________

Jennifer Lane

Chairperson

__________________________________

Pat Miner

Secretary 

Regular Meeting                                                                                                                      June 13th, 2022

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Ellis, Greiner, Grimm, Voss. Carter was absent.

Ellis moved approval of the agenda as posted, seconded by Grimm. Roll Call: Unanimous.

Voss moved approval of the minutes from Monday May 9th, 2022 as posted and published, seconded by Ellis. Roll Call: Unanimous

Grimm moved approval of the May 31, 2022 Treasurer’s Report, seconded by Ellis.                              Roll Call: Unanimous.

Ellis moved approval of the June Expenditures, seconded by Greiner. Roll Call: Unanimous.

Deputy Tindal of the Linn County Sheriff was present to give report dated May 9th, 2022 through June 13th , 2022  There were 38 calls for service. Report was placed on file.

Brief discussion regarding new/used emergency outdoor Siren Replacement.

Greiner Introduced Resolution No. 6-22-9 approving the purchase of a new outdoor waning siren from Graybill Communications of Hiawatha, Iowa  in the amount of $27,396.00, seconded by Grimm. 

Roll Call: Unanimous.

A Public Hearing was held at 7:11 p.m. regarding the 1st Avenue East Overlay Project. 

Resident Dale Rummer of 110 B Street NE was present to ask questions regarding street tile within the scope of the project. No written or oral objections to the project received.

Ellis moved to close the 1st Avenue East Overlay Project hearing at 7:31 p.m., seconded by Voss.        Roll Call: Unanimous.

Ellis Introduced Resolution No. 6-22-1 Approving and Confirming Plans, Specifications, form of contract and Estimate of cost for the 1st Avenue East Overlay Project, seconded by Grimm. Roll Call: Unanimous. City Engineer Eric Gould was present to report on 1st Avenue East Overlay bids received. Only one bid was received from LL Pelling.

Grimm Introduced Resolution No. 6-22-2 Awarding Contract for the 1st Avenue East Overlay Project to LL Pelling Company of North Liberty, Iowa in the amount of $267,110.00 , seconded by Ellis.

Roll Call: Unanimous.

Monthly engineer report was received and placed on file.

Grimm Introduced Resolution No. 6-22-3 Approving Pay Estimate No. 10 for the Wastewater Treatment Facility Improvement Ultraviolet Disinfection Project in the amount of $17,396.59, seconded by Greiner. Roll Call: Ayes: Ellis, Greiner, Grimm. No: Voss. Motion Carried.

Discussion was held regarding the list of addresses for nuisance abatements.

Grimm moved approval to proceed with 305 B Avenue W nuisance abatement and enforcement with legal action, seconded by Ellis. Roll Call: Unanimous.

Wastewater Treatment operator Chad McCleary was present to give monthly operations report.

Discussion was held regarding wage increase for employees and officers.

Greiner Introduced Resolution No. 6-22-4 approval of the FY 22/23 Wages for Appointed Officers and Employees, with hourly increase of $2.00 for  Dan Miller Tami Richardt, and Dawn Tiedeman, Additional 2% for Janet Gann and Gary Ellis above the 3% budgeted for a total of 5%, seconded by Grimm. Roll Call: Ayes: Greiner, Grimm, Voss. Abstain: Ellis. Motion Carried.

Greiner introduced Resolution No. 6-22-5 Approval of the FY 22/23 Employee Holiday Schedule, seconded by Ellis. Roll Call: Unanimous.

Voss introduced Resolution No. 6-22-6 setting the IRS Mileage Rate, seconded by Ellis.                      Roll Call: Unanimous.

Page 1 of 3

Ellis introduced Resolution No. 6-22-7 approving recognition/Event/Administration Policy regarding Purchase Procedures, seconded by Greiner. Roll Call: Unanimous.

Ellis introduced Resolution No. 6-22-8 approving Courts Fore Sports of Homestead, Iowa the Basketball Court/Pickle Ball Expansion  in the amount of $42,386.00, seconded by Grimm. Roll Call: Unanimous.

Grimm introduced Resolution No.6-22-10 Authorize Clerk to Transfer Serwer Fund Checking into Sewer Sinking Fund for SRF Interest/Service Fee and Principle Payment, seconded by Ellis. 

Roll Call: Unanimous.

Greiner moved approval of the 2022 Sealcoat proposal from LL Pelling Co. of  North Liberty, Iowa not to exceed the amount of $38,000.00 seconded by Voss. Roll Call: Unanimous. LL Pelling was the only proposal received.

Ellis moved approval of the FY 22/23 Library Contract in the amount of $6,860.00 seconded by Voss. Roll Call: Unanimous.

Ellis moved approval of the renewal of BP Cigarette/Tobacco/Nicotine/Vapor permit, seconded by Greiner. Roll Call: Unanimous.

Clerk reported on the FY 20/21 State Audit Findings.

Voss moved to proceed with the IDNR Flood Mitigation Study with possible engineer cost, seconded by Grimm. Roll Call: Unanimous.

No minutes from June 7th., 2022 received from the Park and Recreation Board.

Other areas of discussion included but not limited to the following: Tax Increment Financing for Schrader Excavating and IDNR Watershed Management meeting.

Grimm moved to adjourn the meeting at 8:43 p.m., seconded by Ellis. Roll Call: Unanimous.

May Building Permits Approved: Davis (Fence); Wild Hogs (Deck Addition); Kolosik (Addition).

Month’s Receipts: (General Fund) 12,437.77; (Sewer Fund) 21,117.89; (Garbage Fund) 13,531.50; (Road Use Tax) 7,844.76; (Local Option Tax) 5,124.12; (Tax Increment Financing)121.07; (Linn County American Rescue Fund) 300,000.00; (SRF) 19,196.38. Revenue Totals:$379,373.49.

General and Road Use Tax Expenditures:

Alliant (Electric) 3,206.31

Baker Paper (Trash Bags) 176.69

Banyon Data Systems (Annual Tec Support) 2,520.00

BP (Gas) 713.49

Butz Insurance (Event Insurance) 909.00

Carter, Jo Ellen (Council Wages) 280.00

Cincinnati Insurance (Life Insurance) 152.00

City Laundering Co. (Towels/Unforms/Rugs) 463.80

City of Fairfax (Fire Department) 54,477.00

(Library Services) 3,430.00

CJ Cooper (Drug Testing) 105.00

Ellis, Amy (Council Wages) 360.00

Ellis, Gary (Wages) 3,760.00

Evans Computer (Tec Support/Antivirus/Backup) 360.77

Federal Tax Payment (Withholdings) 3,186.73

Gann, Janet (Wages) 2,294.46

Gazette (Publications) 276.98

Gordon Flesch (Copy Count/Maint) 100.01

Greiner, Matt (Council Wages) 360.00

Grimm, Ashley (Council Wages) 280.00

Holland Law Firm (Attorney) 52.50

Iowa State University (Academy Reg.) 195.00

IPERS (Withholdings) 2,124.95

Page 2 of 3

K & B Ag Supply (Grass Seed) 215.33

K.E.G. Properties (TIF Rebate) 5,492.00

Kingery Manufacturing (City Tax Rebate) 1,839.99

LRS Portables (Restrooms) 778.74

Martins Flags (Flags) 371.56

Miller, Dan (Wages) 3,200.00

Office Express (Office Supplies) 231.57

Orkin (Hall Spray) 69.00

P & K Midwest (Parts) 134.19

Pomp’s Tire Service (Mower Tire Repair) 43.51

Richardt, Tami (Wages) 2,560.00

Sevig Utility (Water) 39.36

Simmering-Cory (Code Draft) 1,000.00

South Slope (Telephone/Internet) 290.31

Tiedeman, Dawn (Janitorial) 180.00

TRU-Green (Property Spray) 2,010.50

United Health Care (Insurance) 2,114.84

US Cellular (May Cell Phone) 120.93

(June Cell Phone) 120.93

Veenstra & Kimm, Inc. (Engineer) 2,612.50

Visa Business: (Postage) 72.00; (Microsoft) 68.34

(Theisen’s) 62.66

Voss Aaron (Council Wages) 320.00

Voss, Bill (Mayor Wages) 1,750.00

(Cell Phone) 50.00

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 3,212.11

Gann, Janet (Wages) 2,294.46

Iowa Finance Authority 43,413.35

Iowa One Call (Locations) 65.60

ION Environmental Solutions (Operations) 4,550.00

Postmaster (Billing) 186.00

South Slope (Telephone/Internet) 105.80

Veenstra & Kimm, Inc. (Engineer) 4,808.80

Garbage Fund Expenditures:

Benton County Disposal (Landfill) 9,509.50

Central State Bank (ACH Fees) 114.50

Johnson County Refuse (Hauling) 7,922.00

(Garbage Tags) 855.00

Expenditure Totals:$182,609.06

________________________________

Bill Voss

Mayor

ATTEST:

_________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 3 of 3

Regular Meeting                                                                                                          Monday May 9th, 2022

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Carter, Ellis, Greiner, Grimm, Voss present.

Ellis moved approval of the agenda as posted, seconded by Grimm. Roll Call: Unanimous.

Ellis moved approval of the past meeting minutes of April 7th, 11th, and 19th, 2022, as posted and published, seconded by Carter. Roll Call: Unanimous.

Grimm moved approval of the April 30, 2022 Treasurer Report, seconded by Voss.                                 Roll Call: Unanimous.

Greiner moved approval of the May Expenditures with Courts Fore Sports deposit, seconded by Ellis. Roll Call: Ayes: Ellis, Greiner, Grimm, Voss. No: Carter.

Linn County Sheriff report. There were 33 calls for service from April 11th, 2022 through May 9th, 2022.

Report placed on file.

A Public Hearing was held at 7:18 p.m., regarding the FY 21/22 Budget Amendment. There were no written or oral objections to the Budget Amendment.

Voss moved to close the Budget Amendment Public Hearing at 7:19 p.m., seconded by Carter.

Roll Call: Unanimous.

Greiner introduced Resolution No. 5-22-1 Approval of the FY 21/22 Budget Amendment, seconded by Carter. Roll Call: Unanimous.

City Engineer Dave Haugen presented the May engineer report. Report was placed on file.

Grimm introduced Resolution No. 5-22-2 approving Pay Estimate No. 9 for the Wastewater Treatment Facility Improvement Ultraviolet Disinfection Project in the amount of $14,962.50, seconded by Ellis. Roll Call: Unanimous.

Discussion was held regarding the 1st Avenue E overlay project specifications. Council member Carter questioned culvert repair and length of project. Plans will be updated with corrections and additions.

Voss introduced Resolution No. 5-22-3 to Provide for a Notice of Hearing on Proposed Plan, Specifications, Form of Contract and Estimate of Cost for the 1st Avenue E. Overlay Project, seconded by Carter. Roll Call: Unanimous.

Carter introduced Resolution No. 5-22-4 approving Veenstra & Kimm Engineer Construction Services Agreement for the 1st Avenue E. HMA Overlay Project in the amount $7,200.00, seconded by Ellis. Roll Call: Unanimous.

Wastewater Operator Chad McCleary was present to report on plant operations and repairs.              Report placed on file.

Brief discussion was held regarding purchase of New Outdoor Warning Siren. Council member Ellis questioned age, make, and cost of the used sirens from the  Duane Arnold Energy Center.

Ellis moved to table until June 13th, 2022, seconded by Grimm. Roll Call Unanimous.

Greiner moved approval of the appointment of Todd Gibbs to the Board of Adjustment, seconded by Voss. Roll Call: Unanimous.

Park and Recreation Minutes from May 3rd, 2022 received and placed on file.

Other areas of discussion including but not limited to: Property inspections for nuisance abatements.

Voss moved to adjourn the meeting at 8:17 p.m., seconded by Grimm. Roll Call: Unanimous.

April Building Permits Approved: Jones (Fence); Pegump (Patio cover/Fence); Jedlicka (Fence); Gunderson (Shed); Baetsle (Replace Deck); Voss (Replace Deck); Curtis (Fence); Arensdorf (Fence).

Months Receipts: (General Fund) 257,332.26; (Sewer Fund) 20,056.83; (Road Use Tax) 20,431.77; (Local Option Tax) 4,355.68; (Tax Increment) 2,162.08; (Garbage Fund) 12,469.21;  (SRF Distribution) 138,685.55.  Revenue Totals: $455,493.38.

Page 1 of 3

General and Road Use Tax Fund Expenditures:

Absolute Security (Monitoring) 147.00

Alliant (Electric) 3,261.57

BP Credit Card (Gas) 357.41

BSN Sports (Equipment) 219.25

Butz Insurance (Insurance Renewal) 57,258.00

City Laundering (Unforms/Rugs/Towels) 371.04

Courts Fore Sports 19,074.00

Cronbaugh Excavating (Water Repair) 1,750.00

Ellis, Gary (Wages) 3,760.00

Evans Computer (Tec Support/iCloud/Antivirus) 726.27

Federal Tax Payment 1,614.63

Gann, Janet (Wages) 2,294.46

Gazette (Publications) 238.37

Godon Flesch Co. (Copy Count/Maint) 172.61

Holland Law Firm (Attorney) 105.00

IMFOA (Membership) 50.00

IPERS (Withholdings) 2,784.38

John’s Lock & Key (Repairs) 161.50

Kluesner Construction (Street Sweeping) 3,519.00

Linn County Sheriff (4th Quarter Sheriff Fees) 9,880.00

LRS Portable of Iowa (Restrooms) 122.50

Menards (Cleaning Supplies) 11.92

Miller, Dan (Wages) 3,200.00

Monticello Sports (Hats/Jerseys) 1,635.00

Olsen, Dave (City Hall Repairs) 600.00

Orkin (Hall Spray) 69.00

P & K Midwest (Leaf Blowers) 644.86

Richardt, Tami (Wages) 800.00

Sevig Utility (Water) 39.36

Sherwin-Williams (paint) 230.91

South Slope (Internet/Telephone) 292.57

Tiedeman, Dawn (Janitorial) 200.00

United Health Care (Insurance) 2,114.84

US Cellular (Cell Phones) 120.93

Veenstra & Kimm, Inc. (Engineer) 3,462.50

Visa Business: (Postage) 16.92; (Microsoft) 52.50;

(Wal-Mart) 323.03; (Holiday Inn) 239.22;

(IMFOA) 149.91

Voss, Bill (Cell Phone) 50.00

Wellmark Blue Cross (Insurance) 38.99

Wendling Quarries (Rock) 981.67

Totals: $123,141.12

Sewer Fund Expenditures:

Alliant (Electric) 2,430.23

Gann, Janet (Wages) 2,294.46

ION Environmental (Operations/Maint) 4,550.00

Page 2 of 3

Postmaster 186.00

South Slope (Internet/Telephone) 105.80

Veenstra & Kimm, Inc. (Engineer) 4,233.88

Sewer Fund Totals: $13,800.37

Garbage Fund Expenditures:

Benton county Disposal (Tipping Fees) 1,000.04

(Tire Disposal) 50.00

Central State Bank (ACH) 115.50

Johnson County Refuse (Hauling) 7,922.00

Postmaster 91.85

Garbage Fund Totals: $9,179.39

________________________________

Bill Voss

Mayor

ATTEST:

________________________________

Janet Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 3 of 3

Regular Meeting                                                                                                                        Tuesday May 3, 2022

Meeting called to order 7:04 pm.  Primmer, Miner, Lane present.  

Motion by Miner to approve April 5, 2022 meeting minutes, seconded by Lane.  Approved unanimous.

Baseball Season topics:

• At least one umpire has been scheduled for all games

Motion by Miner to award concession stand lease to Pam Beatty.  Seconded by Primmer.  Approved unanimous.

Motion by Lane to approve Courts For Sports basketball court installation and pickleball court remediation for $42,386 dated 4/18/2022, seconded by Primmer.  Approved unanimous.

Equipment/Grounds/Maintenance

Motion by Miner approving up to $3000 to re-furbish ball diamond playground with new mulch surface.  Seconded by Lane.  Approved unanimous.

Citizen comments - none

Motion to adjourn by Primmer.  Seconded by Miner.  Meeting adjourned at 8:01 pm.

______________________________

Jennifer Lane

Chairperson

ATTEST:

______________________________

Pat Miner

Secretary

Special Meeting

Tuesday April 19th, 2022

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Carter, Ellis, Greiner, Grimm, Voss.

Ellis moved approved of the agenda as posted, seconded by Carter. Roll Call: Unanimous.

A Brief discussion regarding deputy clerk interviews and applications.

Carter moved to appoint Tami Richardt as Deputy Clerk. Seconded by Grimm. Roll Call: Unanimous.

Voss moved to adjourn the meeting at 7:10 p.m., seconded by Carter. Roll Call: Unanimous.

Bill Voss

Mayor

ATTEST:

Janet L. Gann, MMC, IaCMC, IaCMFO

Regular Meeting                                                                                                                     April 11th, 2022

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Carter, Ellis, Greiner, Voss. Grimm absent.

Ellis moved approval of the agenda as posted, seconded by Carter. Roll Call: Unanimous.

Ellis moved approval of the minutes from March 14th, 2022 as posted and published, seconded by Carter. Roll Call: Unanimous.

Greiner moved approval of the March 31, 2022 Treasurer’s Report, seconded by Voss.                              Roll Call: Unanimous.

Carter moved approval of the April Expenditures, seconded by Ellis. Roll Call: Unanimous.

Linn County Sheriff Report: 24 calls for service from March 14th through April 11th, 2022. Report was placed on file.

City Engineer Dave Hagen presented April engineer report. Report placed on file.

Carter introduced Resolution No. 4-22-1 approving Pay Estimate No. 8 for Wastewater Treatment Facility Improvement Ultraviolet Disinfection Project in the amount of $235,769.76, seconded by Greiner. Roll Call: Unanimous.

Ellis moved approval of the 28E Agreement with Linn County for the 1st Avenue East Overlay Project, seconded by Voss. Roll Call: Unanimous.

Wastewater treatment plant operator Chad McCleary was present to report on April operations. Report was placed on file.

Ellis moved approval of the Supervised Display of Fireworks Permit for Firehouse Pyrotechnics, seconded by Greiner. Roll Call: Unanimous.

Carter moved approval of new Class C Liquor License (LC) Sunday Sales/Outdoor Endorsement for Knapp Creek Event Center, seconded by Ellis. Roll Call: Unanimous.

Voss moved approval of the renewal of Class C Liquor License (LC) Sunday Sales/Outdoor Endorsement for Bully’s Angle Inn, seconded by Greiner. Roll Call: Unanimous.

Voss moved approval of the appointment of Mike Meier to the Board of Adjustment, seconded by Greiner. Roll Call: Aye: Ellis, Greiner, Voss. No: Carter.

Voss moved to table the appointment of Deputy Clerk, seconded by Greiner. Roll Call: Unanimous.

Carter introduced Resolution No. 4-22-2 Amending Resolution No. 9-21-1 addition of Deputy Clerk Wages for Employees and Appointed Officers, seconded by Greiner. Roll Call: Aye: Carter, Greiner, Voss. Abstain: Ellis.

Ellis Introduced Resolution No. 4-22-3 approving the Purchase of Dump Truck/Snowplow from Dave Syverson Truck form Rochester MN in the amount of $188,000.00, seconded by Voss. Roll Call: Aye: Ellis, Greiner, Voss. No: Carter.

Council reviewed FY 21/22 budget amendment estimates.

Ellis moved to set Public Hearing Date of May 9th, 2022, seconded by Carter. Roll Call: Unanimous.

Park and Recreation Board minutes were received and placed on file.

Council member Grimm arrived at 7:55 p.m.

Ellis moved to adjourn the meeting at 7:56 p.m., seconded by Greiner. Roll Call: Unanimous.

March Building Permits Approved: Knapp Creek Event (Pavilion/Fence); Central Iowa Fencing (Fence); Fuller (Ramp).

Monthly Receipts: (General Fund) 21,903.38; (Sewer Fund) 20,011.08; (Road Use Tax) 8,531.06; (Garbage Fund) 12,457.52; (Local Option Tax) 8,711.36; (Tax Increment Financing) 165.88; (SRF) 3,286.38.  Revenue Totals:$75,066.66.

Page 1 of 3

General and Road Use Tax Expenditures:

Alliant (Electric) 3,757.22

BP (Gas) 451.15

City Laundering Co.(Uniforms/Rugs/Towels) 463.80

Dave Syverson Truck Center (Truck Down Payment) 94,000.00

Ellis, Gary (Wages) 5,640.00

Evans Computer (TEC Support/Antivirus/Backup) 342.85

Federal Tax Payment 2,901.35

Firehouse Pyrotechnics (Fireworks/Insurance) 7,500.00

Gann, Janet (Wages) 3,555.54

Gazette (Publications) 111.99

Gee Asphalt (Salt) 2,035.00

Gordon Flesch Co. (Copy/Count) 104.38

Holiday Outdoor Décor (Decorations) 5,891.60

Holland Law Firm (Attorney) 52.50

Iowa Depart. of Revenue (1st Quarter Withholdings) 1,319.38

IPERS 1,830.81

Jordon’s Heating & Cooling (Repair) 1,775.00

K & B Ag Supply (Grass Seed) 161.14

Menards (Materials/Supplies) 151.79

Miller, Dan (Wages) 4,800.00

Office Express (Office Supplies) 194.33

Orkin (Spraying) 69.00

Sevig Utility (Water) 39.36

Shellsburg Rec. Board (Ball League Fee) 80.00

South Slope (Telephone/Internet) 457.74

Tiedeman, Dawn (Janitorial) 150.00

Untied Health Care (insurance) 2,114.84

Veenstra & Kimm, Inc. (Engineer Fees) 2,875.00

Visa: (postmaster) 22.50; (Microsoft) 52.50;

(Wal-Mart) 58.56; (Membership) 99.00

Voss, Bill (Cell Phone) 50.00: (Mileage) 112.32

Wellmark Blue Cross (Insurance) 38.99

Total: $143,259.64

Sewer Fund Expenditures:

Alliant (Electric) 2,274.15

Gann, Janet (Wages) 3,555.54

Iowa Depart. Revenue (1st Quarter Sales Tax) 430.48

ION Environmental 4,550.00

Ken-Way Trucking (Manhole Repair) 6,066.00

Postmaster 186.00

South Slope (Telephone/Internet) 100.80

Veenstra & Kimm (Engineer) 2,577.84

Totals: 19,740.81

Page 2 of 3

Garbage Fund Expenditures:

Allegra Print (Amnesty Flier) 453.61

Benton County Disposal (Tipping) 1,024.88

Central State Bank (ACH) 116.00

Johnson County Refuse (Hauling) 7,922.00

Total: $9,516.49

All Fund Total:$172,516.94

_________________________________

Bill Voss

Mayor

ATTEST:

_________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 3 of 3

Special Meeting                                                                                                       Thursday  April 7th, 2022

Meeting was called to order at 6:00 p.m., by Mayor Bill Voss.

Roll Call: Carter, Ellis, Greiner, Grimm, Voss.

Grimm moved approved of the agenda as posted, seconded by Voss. Roll Call: Unanimous.

Council conducted one Deputy Clerk Applicant interview at 6:00 p.m., 

City received 14 applications; Mayor appointed review committee interviewed 4.

Then narrowed down to two.

A Brief discussion regarding candidate and draft written employment offer.

Discussion was held regarding New Dump Truck/Snowplow purchase. Questions included: Specifications, warranty, demo mileage, guaranteed delivery date, and deposit amount.

Voss moved to table New Dump Truck/Snowplow purchase from Dave Syverson Truck, until Monday April 11th, 2022 for more information, seconded by Ellis.  Roll Call: Unanimous.

Ellis moved to adjourn the meeting at 7:04 p.m., seconded by Roll Call: Unanimous.

________________________________

Bill Voss

Mayor

ATTEST:

________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

Regular Meeting                                                                                                                                 April 5th, 2022

Meeting called to order 7:08 PM.  Lane, Miner, Hebert, Primmer present.

Motion to approve March meeting minutes.  Seconded by Primmer.  Approved unanimous.

Motion nominating Patrick Miner as Secretary by lane.  Seconded by Hebert.  Lane, Primmer, Hebert ayes.  Miner abstained.  Motion carried.

Motion by Miner to approve invoice for Firehouse Pyrotechnics Invoice 2207.  Seconded by Primmer.  Approved unanimous.

Baseball season discussion:

Pony League - insufficient players to form a team.  Atkins and Fairfax will accommodate the Walford players, if interested so they have a place to play

Little League team will play Iowa Valley League schedule.

Machine pitch - 2 teams

T-ball - 2 teams

Machine pitch and T-ball will play inter-town with Fairfax/Walford

Concession stand lease - discussion , signature will be sought for Pam Beatty renewal of concession stand lease.

Basketball court vendor/quote review and options selected.  Action now pending updated quotes from Courts Fore Sports.

General grounds/maintenance

Reports of poison hemlock under trees in the Knapp Creek park - likely require removal

Support pole for tornado slide at main park has metal protrusions that require filing down

Motion to adjourn by Lane.  Seconded by Hebert.  Meeting adjourned 8:00 PM.

___________________________

Jennifer Lane

Chairperson

ATTEST:

____________________________

Pat Miner

Secretary

Regular meeting                                                                                                     Monday March 14th, 2022

Meeting was called to order at 7:00 p.m. by Mayor Bill Voss.

Roll Call: Ellis, Greiner, Grimm (Joined by Zoom at 7:04), Voss (Joined by Zoom). Carter was absent.

Ellis moved approval of the agenda as posted, seconded by Greiner. Roll Call: Unanimous.

Ellis moved approval of the February 14th, 2022 Minutes with Wastewater Operator name correction   Chad McCleary, seconded by Greiner. Roll Call: Unanimous.

Greiner moved approval of the February 28th, 2022 Treasurers Report, seconded by Voss.                    Roll Call: Unanimous.

Ellis moved approval of the March Expenditures, seconded by Grimm. Roll Call: Unanimous.

Linn County Sheriff Report was given by Deputy Tindal. There were 19 calls for service from February 14th through March 14th, 2022. Report place on file.

Colman Silbernagel was a guest to introduce his candidacy for Iowa State Senate.

A Public Hearing was held at 7:09 p.m. regarding the FY 22/23 Proposed Budget.

There were no written or oral objections to the proposed budget.

Greiner moved to close the FY 22/23 Proposed Budget Hearing at 7:11 p.m., seconded by Ellis.           Roll Call: Unanimous.

Voss introduced Resolution No. 3-22-1 approving the FY 22/23 Budget Revenues & Expenditures as posted and published, seconded by Grimm. Roll Call: Unanimous.

City Engineer Dave Hagen was present to report on the Wastewater UV Project and 1st Avenue E project.

Greiner introduced Resolution No. 3-22-2 approving pay Estimate No. 7 for Wastewater Treatment Facility Improvement Ultraviolet Disinfection Project in the amount of $79,357.87, seconded by Ellis. Roll Call: Unanimous.

Ellis moved approval to proceed with the 1st Avenue E. Overlay Project with Linn County and schedule a join meeting to discuss cost sharing, seconded by Greiner. Roll Call: Unanimous.

Monthly Wastewater Plant Report was received and placed on file. Brief discussion regarding blower #2 repair and televising/vacuum scheduled sewer lines.

Ellis introduced Resolution No. 3-22-3 authorizing Clerk to Issue Warrants for Expenditures that may be charged a Late Fee and or a Discount Applied if Payment is Made Prior to the Next Regular City Council Meeting, seconded by Grimm. Roll Call: Unanimous.

Voss introduced Resolution No. 3-22-4 approving Password Policy with the deletion of #4 maximum password age, seconded by Greiner. Roll Call: Unanimous.

Ellis introduced Resolution No, 3-22-5 approving Use of Computer Technology Policy, seconded by Grimm. Roll Call: Unanimous.

Greiner introduced Resolution No. 3-22-6 approving Iowa League of Cities Records Retention Manual, seconded by Voss. Roll Call: Unanimous.

Ellis moved approval for City Attorney to proceed with legal process for Insufficient Fund Check, seconded by Grimm. Roll Call: Unanimous.

Voss moved approval of the Emergency Use of Space Agreement with Central State Bank, seconded by Ellis. Roll Call Unanimous.

Greiner moved approval of Appointment of Russ Rayner to the Zoning Board of Adjustment, seconded by Grimm. Roll Call: Unanimous.

Greiner moved approval to proceed with Deputy Clerk interviews, seconded by Grimm.                          Roll Call: Unanimous. 

Mayor Voss appointed Ellis and Voss to review applications to select application (s) for interview recommendations with Council.

Page 1 of 3

Grimm moved approval to authorize Snowplow New/Used Purchase up to $150,000.00, seconded by Greiner. Roll Call: Unanimous. Authorization necessary to proceed, due to limited availability.

Park and Recreation Minutes from March 1st, 2022 received and placed on file.

Other areas of discussion included not limited to the following: Second nuisance letter, possible 20/21 audit extension, code update, clerk retirement date.

Grimm moved to adjourn the meeting at 8:10 p.m., seconded by Voss. Roll Call: Unanimous.

February Building Permits Approved: Crane Equipment (Signs); Scott (Fence).

Month Receipts: (General Fund) 2,187.84; (Road Use Tax) 15,029.72 (Sewer Fund) 22,700.51; (Garbage Fund) 13,334.73 (SRF) 23,728.40.  Revenue Total: $76,981.20

General and Road Use Tax Expenditures:

Absolute Security Systems (Monit/Mant) 444.00

Alliant (Electric) 4,188.55

BP Credit Card (Gas) 65.24

City Laundering (Uniforms/Rugs/Towels) 371.04

CJ Cooper (Drug Clearinghouse) 20.00

Ellis, Gary (Wages) 3,760.00

Evans Computer (iCloud/Antivirus/Backup) 342.85

Federal Tax Payment 2,817.76

Gann, Janet (Wages) 2,294.45

Gazette (Publications) 1,524.47

Gordon Flesch (Copy Count/Maint) 100.25

Holland Law Firm (Attorney) 262.50

Iowa Municipal Finance Assoc. (Dues) 50.00

Iowa Municipal Utility (Dues) 500.00

IPERS (Withholdings/Expense) 1,841.81

Linn County Treasurer (Bridge Inspections) 1,670.00

Menards (Materials) 48.48

Miller, Dan (Wages) 3,200.00

Play It Again Sports ( Baseball Bats) 174.20

Sevig Utility (Water) 40.43

South Slope (Internet/Telephone) 235.89

Tiedeman, Dawn (Janitorial Wages) 90.00

United Health Care (Insurance) 2,114.84

US Cellular (Cell Phones) 121.05

Veenstra & Kimm, Inc. (Engineer Fees) 1,437.50

Visa: (Iowa State) 224.00; (Microsoft) 52.50;

(Tractor Supply) 92.70; (Theisen’s) 66.97

Voss, Bill (Cell Phone) 50.00

Wellmark Blue Cross (Insurance) 38.99

Total: $28,240.47

Sewer Fund Expenditures:

Alliant (Electric) 2,227.93

Gann, Janet (Wages) 2,294.44

IDR (Permit) 85.00

ION Environmental (Monthly Operations) 4,550.00

Postmaster (Billing) 186.00

South Slope (Internet/Telephone) 100.97

Veenstra & Kimm (Engineer Fees) 3,286.38

Sewer Fund Total: $12,730.72

Page 2 of 3

Garbage Fund Expenditures:

Benton County Disposal (Tipping) 1,323.42;

(Landfill) 9,509.50

Central State Bank (ACH Fee) 115.50

Johnson County Refuse (Hauling) 7,922.00

Garbage Fund Totals: $ 18,870.42

All Fund Totals: $59,841.61

______________________________________

Bill Voss

Mayor

ATTEST:

_______________________________________

Janet Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 3 of 3

Regular Meeting                                                                                                                  Tuesday March 1st, 2022

Meeting called to order at 7:04 pm.  Primmer, Hebert, Miner present.  Davis and Lane absent.

Motion by Primmer to approve Feb 1, 2022 meeting minutes, seconded by Hebert.   

Approved unanimous.

Motion by Primmer to nominate Jennifer Lane as chairperson.  Seconded by Miner.  Approved unanimous.  Election of Secretary postponed until April 5, 2022 meeting.

No actions taken regarding 2022 baseball season.  Ongoing review planned of incoming baseball registrations to monitor numbers before April 5, 2022 meeting.  Coaches still needed.

Basketball court - follow up planned with possible vendor this week

General Equipment/Grounds Maintenance

 Fill dirt is still needed around concrete slab of the pickle ball court.

Motion to adjourn.  Seconded by Primmer.  Meeting adjourned 7:34 pm.

________________________________

Pat Miner

Board Member

ATTEST:

_________________________________

Jennifer Lane

Chairperson

Regular Meeting                                                                                                 Monday February 14th, 2022

Meeting called to order at 7:00 p.m., by Mayor Bill Voss (Attended by Zoom).

Roll Call: Carter (Attended by Zoom), Ellis, Greiner, Voss. Grimm was absent.

Ellis moved approval of the agenda as posted, seconded by Voss. Roll Call: Unanimous.

Carter moved approval of the minutes from January 10th and January 19th , 2022 as posted and published, seconded by Ellis. Roll Call: Unanimous.

Greiner moved approval of the January 31, 2022 Treasurer’s Report, seconded by Voss.                         Roll Call Unanimous.

Greiner moved approval of the February Expenditures, seconded by Carter. Roll Call: Unanimous.

Linn County Sheriff Report was received for January 10th, 2022 through February 14th, 2022. There were 20 calls for service. Report Placed on File.

A Public Hearing was held at 7:11 p.m. regarding the FY 22/23 Proposed Property Tax Levy Rate.

No written or oral objections received.

Ellis moved to close the Property Tax Levy Rate Hearing at 7:13 p.m., seconded by Voss.                             Roll Call: Unanimous.

Carter introduced Resolution No. 2-22-1 Approving FY 22/23 Maximum Property Tax Dollars in the amount of $633.973.00, seconded by Ellis. Roll Call: Unanimous.

City Engineer Dave Haugen was present to submit Engineer report and to answer project questions.

Discussion included request from Contractor for extension with the DNR for UV project. Will be addressed at the March 14th, 2022 meeting.

Carter introduced Resolution No. 2-22-2 Approving Pay Estimate No. 6 for Wastewater Treatment Facility Improvement Ultraviolet Disinfection Project in the amount of $20,295.52, seconded by Greiner. Roll Call: Unanimous.

Chad Sands of ION Environmental Services was present to report on monthly operations of the Wastewater Treatment Facility.

Voss moved approval of the Jetco Internet Installation and Subscription Proposal in the amount of $2,785.00 for the Wastewater Treatment Facility, seconded by Ellis.                                                                Roll Call: Aye: Ellis, Greiner, Voss. No: Carter. Motion Carried.

Voss moved approval of the Local Government Professional Services Agreement for the Codification Services in the amount of $3,000.00. seconded by Carter. Roll Call: Unanimous.

Review of proposed FY 22/23 Budget Revenues and Expenditures.

Greiner moved to set FY 22/23 Budget Public Hearing date of March 14th, 2022 at 7:00 p.m., seconded  by Ellis. Roll Call: Unanimous.

Ellis moved approval of the Clerk, Deputy Clerk Job Descriptions and Employment Ad, seconded by Carter. Roll Call: Unanimous.

Greiner moved approval of the Rear Blade/Hydraulic Cylinder Purchase from P & K in the amount of  $3,749.00, seconded  by Voss. Roll Call: Unanimous.

Park and Recreation February 1st, 2022 minutes received and placed on file.

Other areas of discussion included but not limited to the following: Snowplow availability, parking ticket complaints, vandalism case, community center dry wall cracking repair.

Greiner moved to adjourn the meeting at 8:18 p.m., seconded by Voss. Roll Call: Unanimous.

January Building Permits Approved: Stella Rose (Commercial Condos).

Months Receipts: (General Fund) 2,453.92;  (Road Use Tax) 15,482.97; (Sewer Fund) 21,649.34; (Local Option Tax) 5,127.23; (Garbage Fund) 12,393.28; (SRF) 17,266.15. Revenue Totals: $74,372.89.

Page 1 of 3

General and Road Use Tax Expenditures:

Allegra Pring (Printing) 598.96

Alliant (Electric) 4,552.17

BP Credit Card (Gas) 918.87

Car Quest (Supplies) 444.10

City Laundering (Uniforms, Towels, Rugs) 371.04

Consolidated Energy (Oil) 100.00

Ellis, Gary (Wages) 3,760.00

Evans Computer (Antivirus/iCloud/ Tec. Support) 220.80

(new Computer setup) 210.00

Federal Tax Payment (Withholdings) 2,828.46

Gann, Janet (Wages) 2,294.45

Gazette (Publications0 277.78

Gordon Flesch (Copy Count/Maint) 198.00

Holland Law Firm (Attorney) 315.00

Iowa Prison Industries (Street Signs) 109.75

IPERS (Withholdings) 1,890.61

Jordon’s Heating & Cooling (Furnace Repair) 182.50

Linn County Treasurer (Election) 249.13

Linn county Sheriff (3rd Quarter Sheriff Fees) 9,880.00

Local Government Professional Services (Codification) 1,000.00

Miller, Dan (Wages) 3,200.00

Office Express (Office Supplies) 160.00

Overhead Door (Door Opener/Maint) 447.50

P & K Midwest ( Mower Parts) 48.22

Postmaster (Fliers) 91.85

Sevig Utility (Water) 41.72

South Slope (Telephone/Internet) 232.74

Tiedeman, Dawn (Wages) 160.00

United Health Care (Insurance) 2,114.84

US Cellular (Jan. Cell Service) 222.98

(Feb. Cell Service) 121.05

Veenstra & Kimm (Engineer) 1,437.50

Visa: (postmaster) 169.62; (Microsoft) 52.50;

(Fastenal) 10.06

Voss, Bill (Cell Phone) 50.00; (Mileage) 68.44

Wellmark Blue Cross (Insurance) 38.99

Whannel’s Hardware (Cellphone/Case/Charge) 204.82

Totals: $39,274.45

Sewer Fund Expenditures:

Alliant (Electric) 2,451.56

Davis, Jim (Refund) 36.00

Gann, Janet (Wages) 2,294.44

Iowa One Call (Locations) 61.30

ION Environmental (Operations) 4,550.00

Jetco (Electrical Control Panel) 36,680.00

(Internet Installation/Subscription) 2,785.00

LINOG2O, LLC (Flow Meter Calibrations/Validation) 425.00

Postmaster (Billing) 186.00

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South Slope (Internet/Telephone) 100.97

Veenstra & Kimm, Inc. 3,432.88

Sewer Totals: $ 53,003.15

Garbage Fund Expenditures:

Benton County Disposal (Tipping) 1,202.44

Central State Bank (ACH Fees) 116.00

Davis, Jim (Refund) 28.00

Johnson County Refuse (Hauling) 7,922.00

Garbage Totals: 9,268.44

__________________________________

Matt Greiner

Mayor Pro -Tem

ATTEST:

__________________________________

Janet  L. Gann, MMC, IaCMC, IaCMFO

City Clerk

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