Walford City Council Proceedings

Regular Meeting                                                                                                              December 12, 2023

Meeting was called to order at 6:00 p.m., by Mayor Todd Gibbs

Roll Call: Voss, Ellis, & Greiner. Carter & Grimm were absent

Greiner moved approval of the agenda as posted, seconded by Voss. Roll Call: Unanimous

Ellis moved approval of the minutes from November 14th 2023, seconded by Greiner. 

Roll Call: Unanimous

Greiner moved approval of the November 30th Treasurers Report, seconded by Ellis

Roll call: Unanimous

Greiner moved approval of the December Expenditures with the adjustment of Mayor Voss wages prorated to 5 months & 1 month’s wages to be paid to Mayor Gibbs, seconded by Voss. 

Roll Call: Unanimous

Linn County Sheriff’s report dated 11/14/23 through 12/12/23 was received & placed on file. There were 24 calls for service. Deputy Williams was onsite to deliver 

Devin Krenz was onsite to deliver the ION Wastewater Treatment Plant operations report & noted a new blow off valve was not needed/ordered & the solenoids have yet to be ordered.

Ellis moved approval of renewal of Blanket Surety Bond with Nationwide, seconded by Voss. 

Roll call: Unanimous

Ellis moved to table Resolution 12-23-1 approving the Final Plat of Waggener Way First Addition until 1/9/23 to further review the plat map & easements, seconded by Voss. Roll call: Unanimous

Voss moved approval of resolution 12-23-2 approving the Re-Appointment & Compensation Schedule for City Attorney Erek Sitting, seconded by Ellis. Roll call: Unanimous

Ellis moved approval of FY 24/25 Linn County Contract for Law Enforcement Services, seconded by Greiner. Roll call: Unanimous 

Ellis moved approval of the Re-Appointment of Veenstra & Kimm Inc as City Engineer, seconded by Voss. Roll call: Unanimous 

Parks & Rec December minutes received and placed on file

Other areas of discussion included but not limited to, Thanks to Voss & Carter for their years of service, open seats on various boards, plan to assess goals with new board. Follow up needed on DNR flood maps

Janet Gann was present to express concern over citizen comments being placed at the bottom of the agenda & would like to see them moved back to the top

Voss moved to adjourn the meeting at 6:57pm, seconded by Ellis. Roll Call: Unanimous

Month’s Receipts: (General Fund) 36,341.94; (Sewer Fund) 23,248.62 (Garbage Fund) 13,263.00 

(Road Use Tax) 15,120.39 Total Revenue 87,973.95

General & Road Use Tax Expenditures:

Alliant (Electric) 3188.50

BP (Gas) 131.01

Brown, Chessa (Janitorial) 175.50

Car Quest (Diesel Exhaust Fluid) 167.88

Carter, JoEllen (Council Wages) 80.00

Central State Bank (Lock Box Fee) 66.00

City Laundering (Towels/Uniforms/Rugs) 441.79

Ellis, Amy (Council Wages) 240.00

Ellis, Gary (Wages) 4352.00

Evans Computer (Office/Tech Support) 425.46

Federal Tax Payment (Withholdings) 3556.20

Gazette (Publications) 133.23

Gibbs, Todd (Mayor Wages) 291.65

Gordon Flesch Co. (Copy Count/Maint) 90.97

Greiner, Matt (Council Wages) 240.00

Grimm, Ashley (Council Wages) 200.00

Iowa Prison Industries (Signs) 419.76

IPERS (Withholdings) 2437.76

Jordan’s Heating & Cooling (Furnace Repair) 160.00

Linn Co. Treasurer (Bridge Inspections) 760.00

LRS Portables (Restrooms) 127.68

Menards (Supplies) 427.00

Meyers, Tom (Wages) 2856.00

Miller, Dan (Wages) 3880.00

Richardt, Tami (Wages) 4409.60 

Sevig Utility (Water) 55.00

South Slope (Phone/Internet) 322.13

The Hartford (Group Life Ins) 57.77

United Healthcare (Ins) 1033.00

US Cellular (Cell Phone) 161.80 

Visa (USPS) 66.00 (Zoom) 15.99 (BP) 34.56 (Tractor Supply) 59.99 (Theisen’s) 599.46 (Amazon) 139.92 (Reliable Recycling) 10.00 (Oriental Trade) 71.50 

Voss, Aaron (Council Wages) 280.00

Voss, Bill (Mayor Wages) 1458.35 

Wellmark Blue Cross (Insurance) 77.98

Sewer Fund Expenditures:

Alliant (Electric) 2501.28

Iowa Dept of Revenue (Monthly Sales Tax) 173.84

Iowa Finance Authority (Interest) 5163.34

Iowa One Call (Locates) 70.20

ION (Operations) 4550.00 (Refrigerator Reimbursement) 98.58

Postmaster (Billing/462) 235.62 

South Slope (Phone/Internet) 107.11

Garbage Fund Expenditures:

Benton Co Solid Waste (Tipping Fees) 565.80 

Central State Bank (ACH Fees) 113.50

Johnson Co Refuse (Hauling/466) 7922.00 (Tags) 1140.00

Expenditure Totals:  56,342.71

_______________________________ Todd Gibbs, Mayor

ATTEST:

________________________________Tami Richardt, City Clerk

Regular Meeting                                                                                                Tuesday December 5th, 2023

Meeting called to order at 7:14 pm.  Miner, Hebert, & Werner were present.  Heber & Davis absent.

Motion to nominate Werner for Board Chair by Miner, seconded by Hebert.  Werner nomination approved - Approved unanimous.

Motion to approve November 7th meeting minutes by Miner, seconded by Hebert. Approved unanimous.

IVL Softball addition discussion

Possibility for addition of LL and PL softball in 2024.  Work needed to determine funding within budget:

• Umpire expenses

• Jerseys

• Balls, bats, shared equipment (helmets, catcher gear)

• Field supplies and maintenance, validate good condition of bleachers.

• Investigate electronic registration options and possible release in January.

Baseball discussion

• Review of 2023 rosters needed to determine potential 2024 numbers

• Investigate electronic registration options and possible release in January.

Discussion/possible action regarding Walford Fun Days

• No discussion/actions

General Equipment/Grounds/Maintenance

• Tree Grant - current plan suspended due to inability to meet the current program requirements

• Tree at Knapp Creek Park (evergreen in south corner) needs trimmed up to 6' from the ground to remove dead branches.

• For spring - grading, dirt, and grass seeding around pickle ball court.

__________________________________ Melissa Werner,  Chairperson

__________________________________ Pat Miner,  Secretary 

Walford City Council Proceedings

Regular Meeting                                                                                                              November 14, 2023

Meeting was called to order at 6:01 p.m., by Mayor Bill Voss

Roll Call: Voss, Ellis, & Greiner. Carter & Grimm were absent

Ellis moved approval of the agenda as posted, seconded by Greiner. Roll Call: Unanimous

Greiner moved approval of the minutes from October 10th 2023, seconded by Ellis. Roll Call: Unanimous

Voss moved approval of the October 31st Treasurers Report, seconded by Greiner

Roll call: Unanimous

Greiner moved approval of the November Expenditures, seconded by Ellis. Roll Call: Unanimous

Linn County Sheriff’s report dated 10/10/23 through 11/14/23 was received & placed on file. There were 39 calls for service. 

A citizen was present to ask for the boards vision for the city, particularly regarding Walford Fun Days

Chad McCleary was onsite to answer any questions regarding the ION Wastewater Treatment Plant operations report

Ellis moved approval of resolution 11-23-1 approving Tax Increment Financing Obligation for Schrader Holdings, L.C., seconded by Voss. Roll call: Unanimous

Voss moved approval of resolution 11-23-2 approving FY 2025 TIF Certification, seconded by Greiner. Roll call: Unanimous

Ellis moved to renew United Healthcare as the employee insurance provider, seconded by Greiner. Roll call: Unanimous

Voss moved approval of TruGreen Service Contract for 2024 in the amount of $6272.76, seconded by Ellis. Roll call: Unanimous 

Ellis moved to appoint Melissa Werner to fill the P&R vacancy from Jen Lane’s resignation, seconded by Voss. Roll call: Unanimous

Parks & Rec November minutes received and placed on file

Other areas of discussion included but not limited to: letter from City of Fairfax inviting council to their meeting discussing budget proposals

Ellis moved to adjourn the meeting at 6:40pm, seconded by Greiner. Roll Call: Unanimous

Month’s Receipts: (General Fund) 272,760.94; (Sewer Fund) 22,515.78 (Garbage Fund) 13,943.65 

(Road Use Tax) 15,336.18 Total Revenue 324,556.55

General & Road Use Tax Expenditures:

Allegra (Christmas Flyers) 190.83

Alliant (Electric) 2980.88

BP (Gas) 342.18

Boland Rec (Benches) 1520.00

Brown, Chessa (Janitorial) 378.00

Car Quest (Spark Plugs) 21.26

City of Fairfax (Library) 3430.00 (Fire Dept) 56,102.00

City Laundering (Towels/Uniforms/Rugs) 510.85

CJ Cooper (Drug Testing) 195.00 (Annual Fee) 270.00

Ellis, Gary (Wages) 6528.00

Evans Computer (Office/Tech Support) 350.46

Federal Tax Payment (Withholdings) 4699.04

Gazette (Publications) 94.12

Gee Asphalt (Salt) 1425.40

Gordon Flesch Co. (Copy Count/Maint) 68.28

Hawkeye Fire (Extinguisher Inspection) 161.00

Henderson Products (Cutting Edge) 2357.42

Hinrichsen, Sally (Mentoring) 314.43 

Iowa Rural Water Assoc (2024 Dues) 355.00

IPERS (Withholdings) 1988.52

LL Pelling (Road Patch) 200.00

LRS Portables (Restrooms) 275.00

Menards (Catch Basin Kit & misc. Supplies) 189.43

Meyers, Tom (Wages) 1680.00

Midway Outdoor (Belt & Adapter Harness) 147.68

Miller, Dan (Wages) 5820.00

Nationwide Ins (Surety Bond) 277.00

Office Express (Supplies) 7.00

Orkin (Pest Control) 37.50

Phelan Tucker Law (Legal Services) 87.50

Pomp’s Tire (Tire Repair) 30.74

Postmaster (Christmas Flyers) 107.80

Richardt, Tami (Wages) 6614.40 (Mileage) 227.94

Sevig Utility (Water) 55.00

SJ Smith (Torch Gas) 122.28

South Slope (Phone/Internet) 321.56

The Hartford (Group Life Ins) 57.77

Trugreen (Spraying) 2010.50

United Healthcare (Ins) 1033.00

US Cellular (Cell Phone) 161.80 

Visa (USPS) 85.60 (Zoom) 15.99 (IMFOA) 504.70 (Tractor Supply) 263.92 (Iowa League of Cities) 50.00 (Amazon) 157.42 (Wal-Mart) 109.11 (Oriental Trade) 209.93 (Riverside) 30.29 

(IA Criminal Records) 15.00

Voss, Bill (Cell Allowance) 50.00 

Walsh Door (Lock Maint) 480.00

Wellmark Blue Cross (Insurance) 77.98

Sewer Fund Expenditures:

Alliant (Electric) 2469.49

Iowa Dept of Revenue (Monthly Sales Tax) 167.78

Iowa One Call (Locates) 70.20

ION (Operations) 4550.00 

Postmaster (Billing/462) 235.62 

South Slope (Phone/Internet) 107.11

Garbage Fund Expenditures:

Benton Co Solid Waste (Tipping Fees) 1419.10 (Q2 Landfill) 5876.00

Central State Bank (ACH Fees) 113.50

Johnson Co Refuse (Hauling/466) 7922.00 

Expenditure Totals:  128,727.31

_______________________________ Bill Voss, Mayor

ATTEST:

________________________________Tami Richardt, City Clerk

Regular Meeting                                                                                                Tuesday November 7th, 2023

Meeting called to order at 7:03.  Lane, Hebert, Davis, Heber present. 

Motion to approve October minutes by Hebert, seconded by Lane.  Approved unanimous. 

Motion to approve up to $600.00 for Christmas Party by Hebert, seconded by Lane

2024 Baseball Season

Pat M and Melissa W attended coach meeting, no news at this time.

Walford Fun Days

November event coming up 11/19 Vendor Fair at City Hall.

December event on 12/2 at City Hall. 

General equipment/grounds/maintenance

Still need grading/dirt/seeding around pickle ball court

Tree at Knapp Creek Park (evergreen in southeast corner) needs to be trimmed due to dead branches. Please trim dead branches up to 6 feet from the ground. 

Please make sure 2-10 foot benches have been ordered for the basketball court. If we need to approve additional funds for an additional bench please add to next months agenda if not already ordered.

Pickleball court-The tiles have a 5 year unconditional warranty. The company will be coming out to replace broken tiles and tiles with divots and fix the tiles that paint is wearing off. The company will be filing a claim with the manufacturer for the tiles that are discolored and stated they would come power wash the court in the spring to remove sand/dirt/rocks.

Alliant Tree Grant program

Grant was submitted by November 1st deadline. They are requesting additional information:

We will need a couple more things from you. 

• The map you sent did come through, however if you could pinpoint where the locations are that you are wanting to plant as in your narrative.  Draw on with a highlighter and notate what’s what, would help us.

• Also, for your convenience, I’ve attached the Budget/Matching form and Tree Species Guide for you.  The budget form does need to be filled out to what you are wanting to plant, how many and what you received for tree quotes (from local nurseries) and any matching that you may have. The trees must be in 5-15 gal containers, and chosen from the tree species guide attached. The budget form that was with the online application was not filled out.

• Reminder, the requested grant dollars are only for the trees, and nothing else.  (Hence needing the Budget Form)

The email will be forwarded along with these minutes. Please advise how to proceed with the tree planting grant as we are not comfortable determining where trees should be planted and what kind of trees are needed.

Citizen Comments: 

Discussion regarding a holiday light contest within Walford.  

Move to adjourn by Lane, seconded by Hebert.  Meeting adjourned at 8:01.

__________________________________ ,  Chairperson

__________________________________ Pat Miner,  Secretary 

Walford City Council Proceedings

Regular Meeting                                                                                                              October 10, 2023

Meeting was called to order at 6:00 p.m., by Mayor Bill Voss

Roll Call: Grimm, Voss, Ellis, & Greiner. Carter was absent

Ellis moved approval of the agenda as posted, seconded by Greiner. Roll Call: Unanimous

Grimm moved approval of the minutes from September 12th, 2023 & October 3rd, 2023, seconded by Ellis. Roll Call: Unanimous

Voss moved approval of the September 30th Treasurers Report, seconded by Grimm

Roll call: Unanimous

Greiner moved approval of the October Expenditures, seconded by Grimm. Roll Call: Unanimous

Linn County Sheriff’s report dated September 12th, 2023 through October 10th, 2023 was received & placed on file. There were 24 calls for service. Deputy Pease was onsite to deliver

Jarrod Hogan was onsite to answer any questions regarding the ION Wastewater Treatment Plant operations report

Grimm moved approval of resolution 10-23-1 approving Setting Wages for Appointed Officers & Employees, seconded by Voss. Roll call: Unanimous

Greiner moved to accept bid from Henderson for Replacing the Cutting Edge on the new plow, seconded by Voss. Roll call: Unanimous

Grimm moved approval of changing normal City Clerk Office Hours to 7am-3pm, seconded by Ellis. 

Roll call: Unanimous 

Greiner moved to table action on the Alliant Energy Tree Grant pending information from P&R on volunteer list & plan for planting/maintaining trees, seconded by Grimm. Roll call: Unanimous

Parks & Rec October minutes received and placed on file

Other areas of discussion included but not limited to: Grants are available through Middle Iowa WMA for 0%-20% match, Johnson Co Refuse service & contract

Voss moved to adjourn the meeting at 6:51pm, seconded by Ellis. Roll Call: Unanimous

Month’s Receipts: (General Fund) 46,392.89; (Sewer Fund) 21,446.23 (Garbage Fund) 13,038.54 

(Road Use Tax) 21,341.79 Total Revenue 102,219.45

General & Road Use Tax Expenditures:

A-1 Rental (Stump Grinder Rent) 232.00

Ace Electric (Hall Generator Maint.) 295.02

Allegra (Halloween Flyers) 190.83

Alliant (Electric) 3175.45

BP (Gas) 671.31

City Laundering (Towels/Uniforms/Rugs) 408.68

Ellis, Amy (Mileage) 43.23

Ellis, Gary (Wages) 4352.00

Federal Tax Payment (Withholdings) 2854.04

Gazette (Publications) 128.15

Gordon Flesch Co. (Copy Count/Maint) 59.64

Iowa Dept Revenue (Q3 State Withholdings) 1773.46

IPERS (Withholdings) 2982.78

Linn Co Sheriff (Q2 FY24) 10,400.00

LRS Portables (Restrooms) 275.00

Marengo Ready Mix (Sand) 930.02

Miller, Dan (Wages) 3880.00

Orkin (Pest Control) 74.99

Postmaster (Halloween Flyers) 107.80

Richardt, Tami (Wages) 4409.60 (Mileage) 62.88

Sevig Utility (Water) 55.00

SJ Smith (Performer Outfit/Adaptor) 608.79

South Slope (Phone/Internet) 322.38

The Hartford (Group Life Insurance) 57.77

Trugreen (Spraying) 185.00

United Healthcare (Insurance) 1033.00

US Cellular (Cell Phone) 161.43 

Visa (USPS) 27.24 (Zoom) 15.99 (Tractor Supply) 14.99 (Pub217) 16.97 (Amazon) 214.38 

Voss, Bill (Cell Allowance) 50.00 (Mileage) 58.95

Wellmark Blue Cross (Insurance) 77.98

Sewer Fund Expenditures:

Ace Electric (Sewer Generator Maint.) 621.31

Alliant (Electric) 2825.98

Iowa Dept of Revenue (Monthly Sales Tax) 167.78

Iowa Finance Authority (Interest/Fees Sewer Loan) 300,000.00

Iowa One Call (Locates) 44.20

ION (Operations) 4550.00 

Ken-way (Clean Sanitary Mains) 3240.00

Postmaster (Billing/462) 235.62 

South Slope (Phone/Internet) 107.07

Garbage Fund Expenditures:

Benton Co Solid Waste (Tipping Fees) 1120.10 

Central State Bank (ACH Fees) 112.50

Johnson Co Refuse (Hauling/466) 7922.00 

Expenditure Totals:  361,153.31

_______________________________ Bill Voss, Mayor

ATTEST:

________________________________Tami Richardt, City Clerk

Special Meeting                                                                                                                 October 3rd, 2023

Meeting was called to order at 6:00 p.m., by Mayor Bill Voss.

Roll Call: Ellis, Greiner, Grimm & and Voss present. Carter was absent.

Grimm moved approval of the agenda, seconded by Ellis. Roll Call: Unanimous.

Grimm moved to hire Tom Meyers for the open Public Works position, seconded by Greiner. 

Roll Call: Unanimous.

Voss moved to adjourn the meeting at 6:15 p.m., seconded by Ellis. Roll Call: Unanimous.

_________________________________

Mayor

ATTEST:

_________________________________

City Clerk

Regular Meeting                                                                                                Tuesday October 3rd, 2023

Meeting called to order at 7:07.  Lane, Miner, Hebert, Davis, Heber present. 

Motion to approve September minutes by Miner, seconded by Davis.  Approved unanimous. 

Possible action regarding Halloween party.

Volunteer sign-up to be initiated, as well as supplies ordered.  Some left over inventory to use from 2022. 

2024 Baseball Season

Discussion included options to consider for T-ball and coach-pitch scheduling.  Some scheduling challenges were experienced in 2023.  Miner to inquire with the Iowa Valley League regarding their approach to T-ball scheduling among or across the affiliated towns.

Jersey inventory will be required prior to 2024 jersey order.

Walford Fun Days

October event upcoming, soup supper and Smores in partnership with Trinity Lutheran Church.

There were no attendees at the Sept 23 bags tournament event.  

Alliant Tree Grant program

Discussion included completing application by November 1st.  Volunteer information and proposed amount of trees needed by November 1st submission deadline.  Comments also shared regarding historical tree plantings and associated effort and organization of volunteers.   

General equipment/grounds/maintenance

Comment regarding park bench replacement plan.  Once the on-order benches arrive one to be placed now at the basketball court, and the other to replace the old bench at the City Park that will be removed.

Lines on the plastic pickle ball tiles are wearing off, and there are a couple of tiles that have chips missing and require replacement - Lane to contact vendor regarding possible warranty replacement.

Citizen Comments: 

Question raised regarding propriety of active Parks Board members and Fun Days Committee members being participants in fund raising events with prizes or prize money involved. 

Still some areas noted where grading of soil to the edge of the concrete could be improved around pickle ball court.

Move to adjourn by Lane, seconded by Herbert.  Meeting adjourned at 8:11.

__________________________________ Jennifer Lane,  Chairperson

__________________________________ Pat Miner,  Secretary 

Regular Meeting                                                                                                              September 12, 2023

Meeting was called to order at 6:00 p.m., by Mayor Bill Voss

Roll Call: Grimm, Voss, Ellis, & Greiner. Carter was absent

Voss moved approval of the agenda as posted, seconded by Greiner. Roll Call: Unanimous

Ellis moved approval of the minutes from August 8th, 2023, seconded by Grimm. Roll Call: Unanimous

Ellis moved approval of the August 31st Treasurers Report, seconded by Voss

Roll call: Unanimous

Ellis moved approval of the September Expenditures, seconded by Grimm. Roll Call: Unanimous

Linn County Sheriff’s report dated August 8th, 2023 through September 12th, 2023 was received & placed on file. There were 36 calls for service. Deputy Tindal was onsite to deliver

Chris Kahle from the IDNR was onsite to speak to the different flood studies as well as flood mapping

Several citizens were present to speak on the flood plans & possible mitigation efforts 

Chad McCleary presented the ION Wastewater Treatment Plant operations report

Greiner moved approval of resolution 9-23-1 approving the Annual IDOT Road Use Tax Report for FY 22/23, seconded by Voss. Roll call: Unanimous

Planning & Zoning August minutes received & placed on file

Ellis moved approval of resolution 9-23-2 approving the Preliminary & Final Plat Flaherty First Addition to Linn Co, seconded by Grimm. Roll Call: Unanimous

Greiner moved approval of resolution 9-23-3 approving the Preliminary & Final Plat Halva Homestead to Johnson Co, seconded by Ellis. Roll Call: Unanimous

Voss moved approval of resolution 9-23-4 approving the Preliminary & Final Plat Halva Haven Subdivision to Johnson Co, seconded by Ellis. Roll Call: Unanimous

Grimm moved approval of resolution 9-23-5 approving signing of Middle Iowa Watershed Management Authority 28E Agreement, seconded by Greiner. Roll Call: Unanimous

Ellis moved approval of resolution 9-23-6 approving the FY 22/23 Annual Urban Renewal Report, seconded by Greiner. Roll call: Unanimous

Ellis moved approval of resolution 9-23-7 approving the FY 22/23 Annual State Financial Report, seconded by Voss. Roll call: Unanimous

Ellis moved approval of Renewal of Class LE Liquor License/Sunday Sales for the Walford BP, seconded by Grimm. Roll Call: Unanimous

Greiner moved approval of Renewal of Class LC Liquor License/Sunday Sales/Outdoor Endorsement for the Wild Hogs Saloon, seconded by Voss. Roll Call: Unanimous

Grimm moved to approve City Clerk appointing Amy Ellis to collect election nomination paperwork on 9/21/23 in clerk’s absence, seconded by Greiner. Roll Call: Grimm, Voss, & Greiner. Ellis abstained

Discussion was held regarding Fairfax Proposal Groundwater Modeling

Board of Adjustment August minutes received & placed on file

Parks & Rec September minutes received and placed on file

Other areas of discussion included but not limited to: Walford Fun Committee being self-insured  & contracts & deposits. Baseball diamond contracts.

Ellis moved to adjourn the meeting at 7:06pm, seconded by Voss. Roll Call: Unanimous

Month’s Receipts: (General Fund) 7,105.47; (Sewer Fund) 20,326.47 (Garbage Fund) 12,375.91 

(Road Use Tax) 15,189.37 Total Revenue 54,997.22

General & Road Use Tax Expenditures:

Alliant (Electric) 3411.34

BP (Gas) 385.28

Brown, Chessa (Janitorial Services) 189.00

City Laundering (Towels/Uniforms/Rugs) 510.85

Ellis, Gary (Wages) 4352.00

Evans Computer (Office/Tech Support) 700.92

Federal Tax Payment (Withholdings) 2854.04

Gazette (Publications) 773.69

Gordon Flesch Co. (Copy Count/Maint) 60.30

Holland Law (Legal Services) 52.50

IPERS (Withholdings) 1988.52

Jordan’s Heating & Cooling (AC Repairs) 12,850.00

LRS Portables (Restrooms) 324.11

Miller, Dan (Wages) 3880.00

Office Express (Office Supplies) 44.90

P&K Midwest (Bushings) 5.82

Richardt, Tami (Wages) 4409.60 (Mileage) 87.77

Sevig Utility (Water) 55.00

South Slope (Phone/Internet) 321.16

The Hartford (Group Life Insurance) 57.77

United Healthcare (Insurance) 1033.00

US Cellular (Cell Phone) 161.43 

Visa (USPS) 34.24 (Zoom) 15.99  (Theisen’s) 799.94 (Tractor Supply) 27.99 (IA League of Cities) 230.00 (Visa) 99.00 

Voss, Bill (Cell Allowance) 50.00 

Wellmark Blue Cross (Insurance) 77.98

Whannel’s Hardware (Phone Accs) 113.67

Sewer Fund Expenditures:

Alliant (Electric) 2994.17

IDNR (NPDES App Fee) 85.00

Iowa Dept of Revenue (Monthly Sales Tax) 167.78

Iowa One Call (Locates) 21.60

ION (Operations) 4550.00 (Oil/Grease Sample Permit) 56.00

Ken-way (Clean Influent) 1720.00

Postmaster (Billing/462) 235.62 

South Slope (Phone/Internet) 106.46

Garbage Fund Expenditures:

Benton Co Solid Waste (Tipping Fees) 1416.80 

Central State Bank (ACH Fees) 113.00

Johnson Co Refuse (Hauling/466) 7922.00 

Expenditure Totals:  59,346.24

_______________________________ Bill Voss, Mayor

ATTEST:

________________________________Tami Richardt, City Clerk

Regular Meeting                                                                                                Tuesday September 5th, 2023

Meeting called to order at 7:02pm.  Miner, Hebert, Heber, Lane, and Davis present.

Motion to approve August 2023 minutes by Hebert, seconded by Lane.  Approved unanimous.

Halloween party - discussion included inventory of existing supplies.

Walford Fun Days - Next event is scheduled for September 23.  Report by Heber regarding Back to School Bash.  Positive feedback from attendees.  Free coffee provided by Grind Coffee.  Would like to improve signage/advertising to build attendance at future events.  Train parked and idling on the tracks did interrupt the yoga slightly.  October event planned with the Lutheran church, and tentative plans for an event in November as well.

General equipment/grounds/maintenance

Dead ash tree and stump has now been removed.

Additional grading required around pickle ball court and basketball court.

Bench near the toddler swing in the City Park has been observed to be unsteady and unsafe, and requires warning tape until/or removal.

Main park picnic table paint is coming off and requires repainting.

Tree in SE corner of Knapp Creek park requires trimming as it is encroaching into private residents' yards.

Citizen comments

Question regarding rental and insurance and the possibility of waiving the deposit on the rental, and if a blanket deposit/rental agreement could be made for a longer period of time.

Question regarding garbage and the verbiage on the dumpster that indicates cardboard is not to go into the dumpster.  Does this mean the refuse company can provide a recycling container if the verbiage on the dumpster is correct?

A citizen engaged a city maintenance staff person regarding weeds that were growing around the pickle ball court and was told by the maintenance person to contact the Parks and Rec Board.

Citizens asked if the Parks and Rec board has a 3 year plan for growth or replacement across the city parks assets, and would like to have some public visibility to the projects that may be planned for the 3 year period.

Citizen asked if city has a grant writer or knowledge of potentially available grants that could provide project funding.

Suggestion to consider a small awning if any further actions regarding Pickle Ball court additions occurs in the future.

Motion to adjourn by Miner. Seconded by Lane.  Meeting adjourned at 8:00 pm.

__________________________________ Jennifer Lane,  Chairperson

__________________________________ Pat Miner,  Secretary 

Regular Meeting                                                                                                              August 8, 2023

Meeting was called to order at 6:00 p.m., by Mayor Bill Voss

Roll Call: Grimm, Voss, Carter, Ellis & Greiner

Grimm moved approval of the agenda as posted, seconded by Voss. Roll Call: Unanimous

Grimm moved approval of the minutes from July 11th, 2023, seconded by Carter. Roll Call: Grimm, Carter & Voss. Ellis & Greiner abstained

Greiner moved approval of the July 31st Treasurers Report, seconded by Ellis

Roll call: Unanimous

Greiner moved approval of the August Expenditures, seconded by Carter. Roll Call: Unanimous

Linn County Sheriff’s report dated July 11th, 2023 through August 8th, 2023 was received & placed on file. There were 21 calls for service. Deputy Tindal was onsite to deliver

Several citizens were present to request the city look into flood mitigation. Council addressed concerns & will revisit Middle Iowa Watershed Management Authority 28E Agreement. 

Members of Walford Fun Committee were present to discuss facility use options

Ellis moved approval of the June 30th 2023 State Outstanding Obligation Report, seconded by Grimm Roll call: Unanimous

Chad McCleary presented the ION Wastewater Treatment Plant operations report

Greiner moved to award Jordan’s Heating & Cooling estimate for $12,850.00 for replacing the HVAC, seconded by Ellis. Roll call: Unanimous

Grimm moved to proceed with posting for a Full Time Maintenance Position, seconded by Greiner. Roll call: Greiner, Grimm, Voss & Carter. Ellis abstained

Parks & Rec July/August minutes received and placed on file

Grimm moved to adjourn the meeting at 7:05pm, seconded by Ellis. Roll Call: Unanimous

Month’s Receipts: (General Fund) 11,996.31; (Sewer Fund) 21,085.77 (Garbage Fund) 12,501.19

(Road Use Tax) 15,351.77 Total Revenue 60,935.04

General & Road Use Tax Expenditures:

Alliant (Electric) 3160.56

BP (Gas) 494.31

BSN Sports (Parks) 135.00

Brown, Chessa (Janitorial Services) 141.75

City Laundering (Towels/Uniforms/Rugs) 311.00

City of Van Horne (League Dues) 80.00

Ellis, Gary (Wages) 4352.00

Evans Computer (Office/Tech Support) 350.46

Federal Tax Payment (Withholdings) 2854.04

Gazette (Publications) 160.02

Gordon Flesch Co. (Copy Count/Maint) 62.73

Holland Law (Legal Services) 227.50

IIMC (Member Dues) 185.00

IPERS (Withholdings) 1960.14

Jordan’s Heating & Cooling (AC Repairs) 228.50

Linn Co Sheriff (Q1 FY24) 10,400.00

LRS Portables (Restrooms) 412.50

Menards (Shop) 37.88 (Parks) 29.78

Midway Outdoor (Cap) 20.17

Miller, Dan (Wages) 3880.00

Orkin (Pest Control) 149.98

P&K Midwest (Mower Blades) 123.72

Richardt, Tami (Wages) 4409.60 (Mileage) 155.89

Sevig Utility (Water) 55.00

South Slope (Phone/Internet) 317.84

The Hartford (Group Life Insurance) 65.40

Trugreen (Spraying) 2195.50

United Healthcare (Insurance) 794.36

US Cellular (Cell Phone) 161.43

Visa (USPS) 71.13 (Zoom) 15.99 (Clerk Institute) 708.30

Voss, Bill (Cell Allowance) 50.00 

Wellmark Blue Cross (Insurance) 77.98

Sewer Fund Expenditures:

Alliant (Electric) 2877.02

Campbell Supply (WWTF Parts) 152.19

IDNR (NPDES Permit) 210.00

Iowa Dept of Revenue (Monthly Sales Tax) 169.48

Iowa One Call (Locates) 43.20

ION (Operations) 4550.00

Jetco (Transducer) 1758.00

Postmaster (Billing/462) 235.62 (Postage) 13.86

South Slope (Phone/Internet) 106.46

Garbage Fund Expenditures:

Benton Co Solid Waste (Tipping Fees) 848.70 (Q1 Landfill) 5876.00

Central State Bank (ACH Fees) 113.50

Johnson Co Refuse (Hauling/466) 7922.00 

Expenditure Totals:  63,711.49

_______________________________ Bill Voss, Mayor

ATTEST:

________________________________Tami Richardt, City Clerk

Regular Meeting                                                                                                Tuesday August 1st, 2023

Meeting called to order at 7:02pm.  Lane, Heber, Hebert, Miner, Davis present

Motion by Hebert to approve July 11, 2023 minutes.  Seconded by Lane.  Approved unanimous.

Discussion/action regarding additional facility planning for City Park.

Discussion included feedback from Fun Days attendees/participants, however not fully representative of community at large.  Possible action to send a mailer to Walford residents with a QR code in order to provide an equal opportunity for the community to help in selecting short and long-term resource planning.  Lane to propose list of categories to include as selection options.

Davis awaiting quotes for potential addition of second pickle ball court.  Decision on proceeding will depend on results of community-wide feedback survey.

Discussion/action regarding Halloween Party.  Review of order history and budgeted amount.  Motion by Hebert to allocate $500 for Halloween party purchases.  Seconded by Davis.  Approved unanimous.

Discussion/action regarding Walford Fun Days.  Favorable comments regarding flyer for fund raising.  Discussion included review of the budgeted amount and preliminary ideas for 2024.  Committee has plans for monthly fundraising events to continue momentum for Fun Days. 

General equipment/grounds/maintenance

Ash tree between batting cage and large ball diamond is now dead and requires removal

Additional dirt required around concrete pads at pickeball and basketball courts

Bench near toddler swing needs replacement.

Main park picnic table paint is coming off and requires repainting

Tree in SE corner of Knapp Creek park requires trimming as it is encroaching into private residents' yards

Citizen Comments

Suggestion to plant flowers in the area where the large tree was removed.

Motion to adjourn by Miner.  Seconded by Lane.  Meeting adjourned at 8:20pm.

__________________________________ Jennifer Lane,  Chairperson

__________________________________ Pat Miner,  Secretary 

Regular Meeting                                                                                                Tuesday July 11th, 2023

Motion to call meeting to order @ 7:02 PM by Lane; Seconded by Davis 

Present: Lane, Davis, Heber, Hebert. Miner was absent

Motion from Lane to Approve June 6th Minutes; Seconded by Heber, Roll Call: unanimous

Motion from Hebert to Approved to approve May 2nd Minutes; Seconded by Davis, Roll Call,  unanimous

Baseball Program Updates: everything finished for the year

Pitching machine was broken-someone welded for this year

Davis Motioned to approve purchase of a new pitching machine for baseball up to $300; Seconded by Lane, Roll Call: unanimous

Next Year-Monticello Sports for apparel ordering jerseys-Mike Hines Mike@moticellowsports.com

Discussion on concession stand lease-need to consider who will do this for next year.

Walford Fun Days-Updates for Future Events

General Maintenance:

Maintenance Requests

Spray poison hemlock @ Knapp Creek Park

Trim Tree

Additional dirt required around concrete pads at pickleball and basketball courts (additional watering for these areas)

Weeds need to be cleaned up in these areas as well

Porta Potty needs to be cleaned up and the area around it needs to be cleaned up after the last storm.

Request to add to agenda for August-Additional Courts at the park

Action for Next Month: Halloween Party Saturday, October 28th

Motion to adjourn: Lane; Seconded by Davis, Roll Call: unanimous 8:02 PM

__________________________________ Jennifer Lane,  Chairperson

__________________________________ Pat Miner,  Secretary 

Walford City Council Proceedings

Regular Meeting                                                                                                              July 11, 2023

Meeting was called to order at 6:00 p.m., by Mayor Bill Voss

Roll Call: Grimm, Voss, & Carter. Ellis & Greiner were absent

Grimm moved approval of the agenda as posted, seconded by Carter. Roll Call: Unanimous

Grimm moved approval of the minutes from June 13th, 2023, seconded by Voss. Roll Call: Grimm & Voss. Carter abstained

Carter moved approval of the June 30th Treasurers Report, seconded by Grimm

Roll call: Unanimous

Voss moved approval of the July Expenditures, seconded by Grimm. Roll Call: Unanimous

Linn County Sheriff’s report dated June 13th, 2023 through July 11th, 2023 was received & placed on file.

There were 32 calls for service. Deputy Tindal was onsite to deliver

Jennifer Fencl from ECICOG was onsite to explain the benefits of the Middle Iowa Watershed Management Authority for water run off & to answer any questions

Voss moved approval of resolution 6-23-3 approving Signing of Middle Iowa Watershed Management Authority 28E Agreement, seconded by Grimm

Roll call: Ayes: Grimm & Voss. No: Carter Motion failed due to lack of majority

Discussion was held regarding Preliminary & Final Plat Stella Rose Second Addition

Planning & Zoning  minutes received & placed on file

Voss moved approval of resolution 7-23-1 approving the Preliminary & Final Plat Stella Rose Second Addition, seconded by Carter Roll Call: Unanimous

Report received from ION regarding Wastewater Treatment Plant operations & placed on file. Chad McCleary reported GRIT removal completion

Grimm introduced resolution 7-23-2 authorizing City Clerk to Transfer General Fund Revenue into the Tax Increment Finance Fund Pursuant to 21/22 Audit Findings, seconded by Carter 

Roll call: Unanimous

Board of Adjustment meeting not held due to lack of quorum. Meeting to be rescheduled 

Parks & Rec June minutes received and placed on file

Other areas of discussion included but not limited to: Sale of 6’ 3-point mower & 3-point sprayer. Need for additional snow-plow driver/employee upon Gary Ellis retirement

Grimm moved to adjourn the meeting at 6:53pm, seconded by Voss. Roll Call: Unanimous

Month’s Receipts: (General Fund) 12,337.86; (Sewer Fund) 21,040.22 (Garbage Fund) 13,141.07 

(Road Use Tax) 21,088.16; Total Revenue 67,607.31

General & Road Use Tax Expenditures:

Alliant (Electric) 3218.59

Baker Paper (Supplies) 332.59

BP (Gas) 404.89

Brown, Chessa (Janitorial Services) 324.00

Carquest Auto (Mower Plug & Battery) 68.57

CertaPro Painters (Paint & Repair) 5725.17

City Laundering (Towels/Uniforms/Rugs) 398.84

Ellis, Gary (Wages) 4185.60

Evans Computer (Office/Tech Support) 425.46

Federal Tax Payment (Withholdings) 3105.58

Gazette (Publications) 134.58

Gordon Flesch Co. (Copy Count/Maint) 78.87

Iowa Dept of Revenue (Q2 Withholdings) 1437.21

Iowa League of Cities (Member Dues FY 23/24) 1130.00

IPERS (Withholdings) 2000.88

Kane, Dalton (Umpire Wages) 270.00

LL Pelling Co (Chip & Seal, Cold Patching) 29,736.00

LRS Portables (Restrooms) 412.50

Miller, Dan (Wages) 3732.80

Orkin (Pest Control) 74.99

Richardt, Tami (Wages) 4241.92

Sankot’s Garage (Parts & Service) 411.05

Sevig Utility (Water) 77.50

South Slope (Phone/Internet) 323.55

Suburban Lumber (Concrete) 81.62

The Hartford (Group Life Insurance) 65.40

US Cellular (Cell Phone) 203.16 

Visa (USPS) 57.65 (Zoom) 15.99 

Voss, Bill (Cell Allowance) 50.00 

Wellmark Blue Cross (Insurance) 77.98

Sewer Fund Expenditures:

Alliant (Electric) 3490.16

Central State Bank (NSF Charge) 2.50

Iowa Dept of Revenue (Monthly Sales Tax) 167.78

Iowa One Call (Locates) 73.80

ION (Operations) 4550.00 

Ken-way Trucking (CCTV of Gaddis/Knapp Creek) 5015.00

Postmaster (Billing/462) 221.76

Wells, Debra (ACH NSF) 36.00

South Slope (Phone/Internet) 101.90

Garbage Fund Expenditures:

Benton Co Solid Waste (Tipping Fees) 3521.76 (Q4 Landfill) 5876.00

Central State Bank (ACH Fees) 113.00 (NSF Charge) 2.50

Johnson Co Refuse (Hauling/466) 7922.00 

Wells, Debra (ACH NSF) 28.00

Expenditure Totals:  93,925.10

_______________________________ Bill Voss, Mayor

ATTEST:

________________________________Tami Richardt, City Clerk

Regular Meeting                                                                                                              May 9, 2023

Meeting was called to order at 6:00 p.m., by Mayor Bill Voss

Roll Call: Carter, Ellis, Greiner, Grimm, Voss 

Carter moved approval of the agenda as posted, seconded by Ellis. Roll Call: Unanimous

Grimm moved approval of the minutes from April 10th, 2023, seconded by Greiner. Roll Call: Ellis, Greiner, Grimm, Voss. Carter Abstained

Ellis moved approval of the April 30th Treasurers Report , seconded by Voss

Roll call: Unanimous

Greiner moved approval of the May Expenditures, seconded by Ellis. Roll Call: Unanimous

Linn County Sheriff’s report dated April 10th, 2023 through May 9th, 2023 was received & placed on file. There were 23 calls for service. Sheriff Tindal was onsite to deliver

Janet Gann was present & wanted it on record to clarify with the council a statement made by the mayor at the April meeting that she chose who to send nuisance letters to. She explained the types of letters & correct process

A public hearing was held at 6:14 pm regarding FY 23/24 Budget Amendment. No written or oral objections were received

Ellis moved to close the public hearing regarding FY 23/24 Budget Amendment at 6:20 pm, seconded by Greiner. Roll call: Unanimous

Greiner introduced resolution 5-23-1 approving FY 23/24 Budget Amendment, seconded by Grimm. 

Roll call: Ayes: Ellis, Greiner, Grimm & Voss. No: Carter

Voss moved approval of the third reading of Ordinance 224 Chapter 56 Section 56.03, titled Number & Type of Chickens Allowed, seconded by Greiner. Roll Call: Ayes: Ellis, Greiner, Grimm & Voss. 

No: Carter

Ellis moved Final Adoption of Ordinance 224 Chapter 56 Section 56.03, titled Number & Type of Chickens Allowed, seconded by Greiner. Roll Call: Ayes: Greiner, Grimm, Voss & Ellis. No: Carter

Report received from City Engineer Veenstra & Kimm & placed on file. City Engineer Ryan Hosch reported on setting up final walk through for UV Project as well as working on TIF maps for city 

Report received from ION regarding Wastewater Treatment Plant operations & placed on file

Parks & Rec May minutes received and placed on file

Other areas of discussion included but not limited to: Employee evaluations, quotes on lawn mowers & trade in values

Carter moved to adjourn the meeting at 6:42pm, seconded by Ellis. Roll Call: Unanimous

Month’s Receipts: (General Fund) 261,230.94; (Sewer Fund) 21,435.76; (Garbage Fund) 13,074.84 

(Road Use Tax) 15,302.10; Total Revenue 311,043.64

General & Road Use Tax Expenditures:

Alliant (Electric) 3132.92

BP (Gas) 111.14

Brown, Chessa (Janitorial Services) 141.75

Butz Insurance (Workers Comp Audit) 3359.00 (Insurance) 68,911.00

City Laundering (Towels/Uniforms/Rugs) 398.84

Cronbaugh Excavating (Excavating) 600.00

Da Flava Unit (Funday Food Truck) 500.00

Decker Sporting Goods (Baseballs) 136.00

Ellis, Gary (Wages) 4144.00

Evans Computer (Office/Tech Support) 425.46

Federal Tax Payment (Withholdings) 2694.36

Firehouse Pyrotechnics (Fireworks) 6500.00 (Insurance) 1000.00

Futureline (Bolt Kit) 16.88

Gazette (Publications) 255.37

Gordon Flesch Co. (Copy Count/Maint) 76.76

Holland Law (Legal Services) 445.00

Iowa Dept of Revenue (Baseball Registration Tax) 62.90

IPERS (Withholdings) 1893.90

K&B Ag Supply (Grass Seed) 200.00

Kluesner Construction (Street Sweeping) 3190.00

Knapp Creek Event Center (Funday Rental) 500.00

Linn County Sheriff (Q4 Contract Hrs) 10,140.00

LRS Portables (Port-O-Pottys) 294.07

Menards (Supplies & Paint) 151.78

Miller, Dan (Wages) 3696.00

Monticello Sports (Hats & Jerseys) 2153.91

Office Express (Office Supplies) 177.79

Orkin (Pest Control) 74.99

Painter, Jess (Pony League Refund) 30.00

Richardt, Tami (Wages) 4200.00 (Mileage) 196.89

Sevig Utility (Water) 55.00

Sherwin Williams (Paint) 83.59

South Slope (Phone/Internet) 295.61

Suburban Lumber (Lumber) 166.21

The Hartford (Group Life Insurance) 65.40

TruGreen (Spraying) 2010.50

United Health Care (Health Insurance) 2304.64

US Cellular (Cell Phone) 121.44 

Visa (USPS) 42.48 (Zoom) 15.99 (Tractor Supply) 854.98 (IMFOA) 282.43

Voss, Bill (Cell Allowance) 50.00 (Mileage) 57.64

Wellmark Blue Cross (Insurance) 77.98

Sewer Fund Expenditures:

Alliant (Electric) 2097.88

Iowa Dept of Revenue (Monthly Sales Tax) 167.78

ION (Operations) 4550.00

Postmaster (Billing/462) 221.76

South Slope (Phone/Internet) 106.44

Garbage Fund Expenditures:

Allegra (Fliers) 521.86

Central State Bank (ACH Fees) 113.00

Johnson Co. Refuse (Hauling/466) 7922.00 (Trash Tags) 570.00

Postmaster (Amnesty Flier Postage) 102.85

Expenditure Totals:  142,668.17

________________________________

Bill Voss, Mayor

ATTEST:

________________________________

Tami Richardt, City Clerk

Regular Meeting                                                                                                Tuesday May 2nd, 2023

Meeting called to order at 7:04pm.  Hebert, Primmer, Lane present. Davis and Miner absent 

Motion by Lane to approve April minutes, seconded by Primmer.  Approved unanimous.

Motion by Lane to approve Lease of concession stand to Pam Beatty for 2023 Baseball Season, seconded by Primmer. Approved unanimously.

All Equipment has been ordered, baseball, chalk, uniforms and should be good for the season. 

General Equipment/Grounds/Maintenance - Baseball diamonds need tall grass trimmed around all fencing. 

Basketball and Pickleball court still needs to be backfilled with dirt and seeded. Request this be done as soon as possible before it gets too hot and grass seed won't take. 

Request Pickleball court bench be installed as soon as possible so the Pickleball league can utilize the bench. 

Citizen comments - Question regarding other Iowa Valley League town teams, Little League and Pony League regarding teams.

Paper that the baseball sign-up was printed on was very dark, suggest lighter paper color so can be more easily read and copied.

Suggestion offered to consider outdoor exercise equipment stations around the walking trail. 

Walford Fun Days. Paula was present to update on schedule

Friday - Family Friendly Dance @ Knapp Creek Event Center 5-9 PM, will include Da Flava Food Truck on Knapp Creek Property

Saturday - Morning Yoga in the Park - Walford City Park 8-9 am

Pickleball Clinic - Walford City Park 9:30 - noon

Vendor Fair - Clover Ridge United Methodist Church 9 am - 2 pm

Walford/Fairfax Fire Department - Walford City Park

Hay Rides - Trinity Luther Church 11 am - 2 pm

Bag Tournament - Walford City Park 10:30 am

Fireworks at dusk - Walford Baseball Fields, will include Moo Moo's Ice Cream Truck

Sunday - Sunrise Ecumenical Church Services - 10:30 am Walford City Park

The Meet Up at Knapp Creek Event Center 11 am - 3 pm

Request for Port o Potties at City Hall in parking lot for weekend of event (similar to where they are located for Walford Garage Sales)

If a banner is printed for Walford fun days would city allow use of and install stakes with banner? Similar to what baseball banner use to be put up as you are coming into town.

Walford Fun Days committee requested up to $500 sponsorship for food truck(s)

Lane motion to approve, seconded by Primmer, approval unanimous. Invoice to come to city request payment as soon as possible.

Andy Primmer gave formal resignation since he is moving out of Walford and house is pending for sale.

Motion to adjourn by Lane at 8:15 pm.  Seconded by Primmer.  Meeting adjourned at 8:15 pm

__________________________________ Jennifer Lane,  Chairperson

__________________________________ Pat Miner,  Secretary 

Regular Meeting                                                                                                              April 10, 2023

Meeting was called to order at 7:01 p.m., by Mayor Bill Voss.

Roll Call: Ellis, Greiner, Grimm & Voss. Carter was absent.

Grimm moved approval of the agenda as posted, seconded by Ellis. Roll Call: Unanimous.

Grimm moved approval of the minutes from March 13th, 2023, seconded by Ellis. Roll Call: Unanimous.

Ellis moved approval of the March 31st Treasurers Report , seconded by Voss. 

Roll call: Unanimous

Ellis moved approval of the April Expenditures, seconded by Grimm. Roll Call: Unanimous.

Linn County Sheriff’s report dated March 13th, 2023 through April 10th, 2023 was received & placed on file. There were 30 calls for service. Sheriff Tindal was onsite to deliver.

A public hearing was held at 7:04 pm regarding FY 23/24 Proposed Budget. No written or oral objections were received.

Greiner moved to close the public hearing regarding FY 23/24 Proposed Budget at 7:05 pm, seconded by Voss. Roll call: Unanimous

Greiner introduced resolution 4-23-1 approving FY 23/24 Proposed Budget, seconded by Grimm. 

Roll call: Unanimous.

Report received from City Engineer Veenstra & Kimm & placed on file. City Engineer Ryan Hosch reported on steps to finalize paperwork on the UV Project. 

Report received from ION regarding Wastewater Treatment Plant operations & placed on file. Chad McCleary reported on Grit Removal in coming weeks.

Greiner moved approval of Second reading of Ordinance 224 Chapter 56 Section 56.03, titled Number & Type of Chickens Allowed, seconded by Voss. 

Ellis moved approval of Renewal of Class C Liquor License (LC) Sunday Sales/Outdoor Endorsement for Knapp Creek Event Center, seconded by Grimm. Roll Call: Unanimous

Ellis moved approval of Renewal of Class C Liquor License (LC) Sunday Sales/Outdoor Endorsement for Bully’s Angle Inn, seconded by Greiner. Roll Call: Unanimous

Review of FY 22/23 Preliminary Budget Amendment.

Greiner moved to set FY 22/23 Budget Amendment Hearing date of May 9th, 2023 at 6:00 pm, seconded by Ellis. Roll Call: Unanimous

Grimm moved approval of Hughes Nursery Bid for Tree Replacement to include Initial Watering & Maintenance on Trees as well as Removal of Sales Tax on Bid, seconded by Ellis. Roll Call: Unanimous

Ellis moved approval of CertaPro Painters, Option B, Bid for Council Chambers & Hallway Repair & Painting Estimate with Removal of Sales Tax, seconded by Grimm. Roll Call: Unanimous

Parks & Rec April minutes received and placed on file. 

Lengthy discussion regarding written nuisance properties, No Action Taken.

Discussion regarding letter concerning CO2 Hazardous Pipeline, No Action Taken.

Grimm moved to adjourn the meeting at 7:54pm. Seconded by Voss. Roll Call: Unanimous.

Month’s Receipts: (General Fund) 67,155.45; (Sewer Fund) 20,386.25; (Garbage Fund) 12,551.75 

(Road Use Tax) 9062.01; Total Revenue 109,155.46

General & Road Use Tax Expenditures:

Absolute Security (Security & Monitoring) 147.00

Alliant (Electric) 3963.48

BP (Gas) 251.41

Brown, Chessa (Janitorial Services) 378.00

City Laundering (Towels/Uniforms/Rugs) 398.84

Ellis, Gary (Wages) 4144.00

Federal Tax Payment (Withholdings) 2694.36

Gazette (Publications) 241.56

Gordon Flesch Co. (Copy Count/Maint) 70.02

Holland Law (Legal Services) 770.00

Iowa Assc. of Municipal Utilities (Member Dues) 500.00

Iowa Dept of Revenue (Q1 State Withholdings) 2938.36

IMFOA (Spring Conf Registration) 126.50

IPERS (Withholdings) 2840.85

LocoLee Karaoke (Funday DJ) 500.00

Menards (Supplies & Tools) 288.25

Miller, Dan (Wages) 3696.00

PetPro (Waste Bags) 277.80

Richardt, Tami (Wages) 4200.00

Sevig Utility (Water) 55.00

South Slope (Phone/Internet) 292.70

The Hartford (Group Life Insurance) 65.40

United Health Care (Health Insurance) 2304.64

USA Bluebook (Tools) 170.85

US Cellular (Cell Phone) 121.76 

Visa (USPS) 79.74 (Zoom) 15.99 (IMFOA) 52.68

Voss, Bill (Cell Allowance) 50.00 (Mileage) 47.16

Wellmark Blue Cross (Insurance) 77.98

Sewer Fund Expenditures:

Alliant (Electric) 2097.34

Iowa Dept of Revenue (Monthly Sales Tax) 167.78

ION (Operations) 4550.00

Postmaster (Billing/462) 221.76

South Slope (Phone/Internet) 106.44

Garbage Fund Expenditures:

Benton Co Disposal (Tipping Fees) 369.38 

Central State Bank (ACH Fees) 113.00

Johnson Co. Refuse (Hauling/466) 7922.00 

Storey Kenworthy (Bill Stock) 594.00

Expenditure Totals:  47,902.03

________________________________

Bill Voss, Mayor

ATTEST:

________________________________

Tami Richardt, City Clerk

Regular Meeting                                                                                                Tuesday April 4th, 2023

Meeting called to order at 7:05 PM

Motion by Lane to approve March 2023 minutes.  Seconded by Miner.  Approved unanimous.

Baseball Program:

Registration review

2 T ball teams - 6

2 Coach Pitch - 14

1 LL - 6

Lane attended IVL coaches meeting on March 30.  

Concession Stand Lease -  no action taken

Equipment/Uniforms - baseball order

Fun Day expenses

Motion by Lane to approve DJ invoice for $500 supporting Walford Fun Day. Seconded by Primmer.  Approved unanimous.

Update also provided regarding Fun Days schedule.

Grounds/Maintenance

Bench installation at Pickle Ball Court forthcoming pending weather.

Grading, leveling, fill, and grass seed urgently needed around the basketball court.

Request water be turned on at baseball diamond at earliest convenience.

No citizen comments.

Motion to adjourn by Miner.  Seconded by Lane.  Meeting adjourned 8:10 pm.

__________________________________

Jennifer Lane

Chairperson

__________________________________

Pat Miner

Secretary 

Regular Meeting                                                                                                              March 13, 2023

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Ellis, Greiner, Grimm & Voss. Carter was absent.

Grimm Moved approval of the agenda as posted, seconded by Ellis. Roll Call: Unanimous

Ellis Moved approval of the minutes from February 13th & February 22nd, 2023, seconded by Voss. 

Roll call: Unanimous

Greiner Moved to approve the February 28th Treasurers Report , seconded by Grimm. 

Roll call: Unanimous

Voss Moved to approve the March Expenditures, seconded by Ellis. Roll Call: Unanimous

Deputy Tindal from the Linn Co. Sheriff’s office was present to give report dated February 13th, 2023 through March 13th, 2023. There were 19 calls for service.

Grimm Moved approval of the minutes from January 9th 2023, seconded by Greiner. 

Roll call: Unanimous

Voss Moved to set public hearing date of April 10th, 2023 at 7:00 pm for FY 23/24 Proposed Budget Revenues & Expenditures, seconded by Greiner. Roll call: Unanimous

Ellis Moved to approve EMC Estimated Rate Increases, seconded by Greiner. Roll call: Unanimous

Greiner introduced resolution 3-23-1 Authorizing City Clerk to Issue Warrants, seconded by Grimm. 

Roll call: Unanimous

Grimm introduced resolution 3-23-2 Authorizing & Directing the City Clerk to Write-Off Unpaid Utility Accounts for Sewer & Garbage Fees That Have Been Deemed Uncollectable, seconded by Ellis. 

Roll call: Unanimous

Ellis introduced resolution 3-23-3 Approving Change Order #2 for Wastewater Treatment Facility Improvement Ultraviolet Disinfection Project in the amount of - $3145.80, seconded by Voss. 

Roll call: Unanimous

Greiner introduced resolution 3-23-4 Approving Pay Estimate 13 (Final) for Wastewater Treatment Facility Improvement Ultraviolet Disinfection Project in the amount of $31,644.36, seconded by Grimm. Roll call: Unanimous

Voss moved to Approve Completion of the Wastewater Treatment Facility Improvements, seconded by Ellis. Roll call: Unanimous

Report received from City Engineer Veenstra & Kimm & placed on file. 

Chad McCleary was present to deliver report on Wastewater Treatment Plant operations.

Grimm introduced resolution 3-23-5 Approving Moving Regular City Council Meetings to the 2nd Tuesday of the Month at 6:00 pm, seconded by Ellis. Roll call: Unanimous

Resident Janet Gann was present to ask questions regarding Chicken Ordinance changes, opposed increase of number allowed & FEMA map/DNR study.

Resident Aaron Hett was present regarding requested chicken increase & permit cost.

Voss moved to Consider 1st Reading of Ordinance 224 Amending Chapter 56, Section 56.03 titled Number & Type of Chickens Allowed, seconded by Ellis. Roll call: Unanimous

Voss Moved to Wave the 2nd & 3rd reading of Ordinance 224, Chapter 56 titled Urban Chickens. Motion failed due to lack of second. Second reading will be held on April 10th, 2023.

Discussion was held regarding updated FEMA Map. Mayor Voss will contact FEMA for further clarification.

Ellis moved to approve Fireworks Display Permit to Iowa Pyrotechnics, seconded by Grimm. 

Roll call: Unanimous

Greiner moved to approve Street Sweeping Proposal from Kluesner Construction, seconded by Grimm. Roll call: Unanimous

Parks & Recreation March 7th Minutes received & placed on file.

Voss moved to adjourn the meeting at 7:55pm. Seconded by Ellis. Roll Call: Unanimous.

Month’s Receipts: (General Fund) 9921.02; (Sewer Fund) 22,789.14; (Garbage Fund) 12,447.01 

(Road Use Tax) 15,618.93; Total Revenue 60,776.10

General & Road Use Tax Expenditures:

Absolute Security (Security & Monitoring) 444.00

Alliant (Electric) 4088.70

Allegra (Printing) 197.85

BP (Gas) 592.28

City Laundering (Towels/Uniforms/Rugs) 426.34

CJ Cooper (Driver Query) 20.00

Ellis, Gary (Wages) 4144.00

Evans Computer (TEC Support) 350.46

Federal Tax Payment (Withholdings) 2617.44

Gazette (Publications) 155.27

Gordon Flesch Co. (Copy Count/Maint) 83.36

Holland Law (Legal Services) 122.50

IPERS (Withholdings) 1893.90

Menards (Hall Repair) 120.76

Midway Outdoor Equipment (Mower Parts) 99.78

Miller, Dan (Wages) 3696.00

Office Express (Supplies) 98.82

Postmaster (Postage) 102.85

Richardt, Tami (Wages) 4200.00

Sevig Utility (Water) 55.00

South Slope (Phone/Internet) 292.86

The Hartford (Group Life Insurance) 65.40

United Health Care (Health Insurance) 2304.64

US Cellular (Cell Phone) 126.76 

Visa (USPS) 8.13 (Zoom) 14.99 (Amazon) 18.98 (Staples) 82.97 (Storm Steel) 126.56 

(Tractor Supply) 132.99

Voss, Bill (Cell Allowance) 50.00 

Wellmark Blue Cross (Insurance) 77.98

Sewer Fund Expenditures:

Alliant (Electric) 1884.08

Iowa Dept of Revenue (Sales Tax) 163.74

ION (Operations) 4550.00

Postmaster (Billing/462) 221.76

South Slope (Phone/Internet) 106.88

Visa (USPS) 17.16

Garbage Fund Expenditures:

Benton Co Disposal (Tipping Fees) 524.40 

Central State Bank (ACH Fees) 113.00

Johnson Co. Refuse (Hauling/466) 7922.00 

Expenditure Totals:  42,314.59

________________________________

Bill Voss, Mayor

ATTEST:

________________________________

Tami Richardt, City Clerk

Regular Meeting                                                                                                Tuesday March 7th, 2023

Meeting called to order 7:07pm.  Davis, Miner, Lane.

Motion by Miner to approve February minutes, seconded by Lane.  Approved unanimous.

Baseball

Discussion included forecast of numbers for the all levels of teams.  Sign-up responses still coming in.  Discussion also included coaches, coaches meeting before the IVL league meeting (April 17).  IVL will finalize teams and rosters on April 17.  Parks Board will be looking for/recruiting someone to lease/operate the concession stand for the 2023 season.

Motion by Miner to approve up to $4000 for uniform/hat purchase for 2023 baseball season.  Seconded by Davis.  Approved unanimous.

Motion by Lane to approve up to $1000 for baseball supplies including balls, helmets, and field items.  Seconded by Davis.  Approved unanimous.

General Equipment/Grounds/Maintenance

Repair urgently needed to close the chain link backstop on the small diamond to prevent balls from leaving the field and entering the bleachers.

Citizen comments

Question regarding other Iowa Valley League town teams, Little League and Pony League regarding teams.

Paper that the baseball sign-up was printed on was very dark, suggest lighter paper color so can be more easily read and copied.

Suggestion offered to consider outdoor exercise equipment stations around the walking trail.

Update given on Fun Day schedule.

Motion to adjourn by Lane.  Seconded by Miner.  Meeting adjourned at 8:32 pm.

__________________________________

Jennifer Lane

Chairperson

__________________________________

Pat Miner

Secretary 

Special Meeting                                                                                                     Wednesday February 22nd, 2023

Due to inclement weather, meeting was called to order at 6:10 pm, by Mayor Bill Voss.

Roll Call: Ellis, Greiner, Grimm & Voss. Carter joined via Zoom.

Ellis moved to approve the agenda as posted, seconded by Grimm. Roll Call: Unanimous

Grimm introduced resolution 2-23-1.2 approving FY 23/24 Maximum Property Tax Dollars, seconded by Voss. Roll Call: Ayes: Greiner, Grimm, Voss, & Ellis. No: Carter

Grimm moved to set FY 23/24 Budget Public Hearing date of March 13th, 2023 at 7:00 pm, seconded by Ellis. Roll Call: Unanimous

Grimm moved to adjourn the meeting at 6:20 pm, seconded by Greiner. Roll Call: Unanimous

______________________

Bill Voss, Mayor

ATTEST:

______________________

Tami Richardt, City Clerk