2020 Meeting Minutes - WALFORD | IOWA

December 21st, 2020 – Wastewater Disinfection Project Work Session

Tyce Hoskins — Mon, 21 Dec 2020 16:57:00 +0000

Walford City Council Proceedings

Wastewater Disinfection Project Work Session Monday December 21st, 2020

Work Session call to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Bauer, Carter, Greiner, Pottebaum, Voss present.

Carter moved approval of the agenda as posted, seconded by Pottebaum. Roll Call: Unanimous.

Dave Haugen Project Manager of Veenstra and Kimm was present to discuss the wastewater disinfection project.

Discussion included the following: Non-contact/Contact Systems available, building size or non- building, cost of cleaning, bulb cost, electrical inspection, installation location with sampler . Rough estimates to be presented on January 11th, 2021 for non-contact with minimum building size.

Wastewater Operator Jarad Diedrich was present to report flow meters have been installed and VFD installation scheduled for January 5th, 2021. Upgrade has been reported to the IDNR.

Bauer moved to close the work session at 7:58 p.m., seconded by Pottebaum. Roll Call: Unanimous.

_____________________________

Bill Voss

Mayor

ATTEST:

______________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

December 16th, 2020 – Walford City Council Special Meeting Minutes

Tyce Hoskins — Wed, 16 Dec 2020 16:57:00 +0000

Walford City Council Proceedings

Special Meeting Wednesday December 16th, 2020

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Bauer, Carter, Greiner, Pottebaum, Voss present.

Greiner moved approved of the agenda as posted, seconded by Voss. Roll Call: Unanimous.

Discussion was held regarding Snyder & Associates Wastewater Treatment Project invoice.

Pottebaum moved approval of the December Expenditures with the exception of Snyder & Associates invoice for the 55% Completion of Wastewater Treatment Project and authorize Mayor to contact Snyder & Associates for negotiations, seconded by Bauer. Roll Call: Unanimous.

Other areas of discussion included but not limited to the following: Testing driving used dump truck and Pit bull information.

Bauer moved to adjourn the meeting at 7:14 p.m., seconded by Carter. Roll Call: Unanimous.

General and Road Use Tax Expenditures:

Absolute Security (Maint/Monitoring) 444.00

A-Lie Striping & Sweeping (Sweeping) 906.25

Allegra Print (Printing) 192.23

Alliant (Electric) 3,087.50

Ardent Lighting Group (Storm Damage Inspection) 900.00

Auditor of State (19/20 Audit) 11,984.00

Bauer, Randy (Wages) 400.00

BP Credit Card (Gas) 167.05

Benton County Auditor (Special Election) 2,110.26

Burns, Marcus (Christmas Program) 60.00

Carter, Jo Ellen (Wages) 640.00

Car Quest (Parts/Oil/Filters) 913.71

Central State Bank (Box Rent) 66.00

City Laundering Co. (Rugs/Uniforms/Towels) 283.44

City of Fairfax (Fire Services) 53,082.50

(Library Service) 3,430.00

City of Norway (Fire Services) 600.00

Diedrich, Jarad (Wages) 2,892.00

Ellis, Gary (Wages) 3,649.60

Evans Computer (Tec Support/Antivirus) 257.57

Federal Tax Payment (Withholding) 3,759.88

Gann, Janet (Wages) 2,227.65

Gazette (Publications) 127.29

Gordon Flesch Company (Copy Count/Maint) 89.12

Greiner, Matt (Wages) 520.00

Hawkeye Fire & Safety (Extinguisher Maint) 100.25

Holland Law Office (Attorney Fees) 577.50

Hoskins, Tyce (Website/Hosting) 1,010.00

IPERS 2,215.86

Iowa Rural Water (Dues) 275.00

Page 1 of 2

Kluesner Construction (Street Repair) 3,340.00

Linn County Sheriff (Sheriff Fees) 9,620.00

Nationwide (Bond) 277.00

Postmaster (Christmas Flier) 89.65

Pottebaum, Jeff (Wages) 560.00

Sevig Utility (Water) 34.40

Snyder Associates (Engineer) 169.00

South Slope (Internet/Telephone) 236.72

Tiedeman, Dawn (Janitorial) 135.00

US Cellular (Cell Phones) 147.34

United Health Care (Insurance) 2,588.26

Visa: (Postmaster) 14.20; (Microsoft) 52.50

(Wal-Mart) 46.92; (Oriental Trade) 566.61

Praxair (Tank Fill) 162.90

Voss, Aaron (Wages) 600.00

Voss, Bill (Wages) 1,750.00

(Cell Phone) 50.00

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 1,863.70

Diedrich, Jarad (Wages) 2,892.00

Gann, Janet (Wages) 2,227.66

GPM (Flow Meters/Parts) 10,297.73

Iowa One Call (Locations) 129.60

ION Environmental Solutions (Labs) 885.00

Postmaster (Billing) 162.75

Roggentien Electric (Motor Repairs) 1,357.70

Slater Electric (Blower Repair) 1,350.00

South Slope (Telephone/Internet) 103.21

Van Meter (VFD/Parts) 5,666.82 (Shipping) 60.83

Visa: (Grand Harbor Hotel) 139.52

Garbage Fund Expenditures:

Benton County Disposal (Tipping) 1,660.50

(Landfill) 9,509.50

Central State Bank (ACH) 113.00

Johnson County Refuse (Hauling) 7,905.00

(Yard Waste) 354.00; (Tags) 570.00

Expenditure Totals: $164,696.67

________________________________

Bill Voss

Mayor

Attest:

________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 2 of 2

December 14th, 2020 – Walford City Council Meeting Minutes

Tyce Hoskins — Mon, 14 Dec 2020 16:55:00 +0000

Walford City Council Proceedings

Regular Meeting Monday December 14th, 2020

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Carter, Greiner, Pottebaum, Voss present. Bauer was absent.

Pottebaum moved approval of the agenda as posted, seconded by Voss. Roll Call: Unanimous.

Pottebaum moved approval of the minutes from November 4th, 9th, and 18th 2020 as posted and published, seconded by Carter. Roll Call: Unanimous.

Pottebaum moved approval of the November 30th, 2020 Treasurer’s Report, seconded by Voss. Roll Call: Unanimous.

Council member Carter questioned Snyder Associates invoices and other invoices.

Pottebaum moved approval of the December Expenditures, seconded by Voss Roll Call: Ayes: Greiner, Voss. No: Carter Pottebaum. Tie Vote. No further action taken.

Deputy Streets, of the Linn County Sheriff’s Department presented Sheriff Report from November 9th, 2020 through December 11th, 2020. There were 21 calls for service. Report placed on file.

Fire Chief, Mike Sankot was present to inquire about the use of the community center to administer

Covid shots. Mayor and Council supported request. Early stages of planning at this time.

Resident Sondra Lahr was present to voice concerns with the Walford Code regarding Pit Bulls. Requested city to consider revising city code to mirror surrounding cities. Council agreed to review and consider possible changes.

Greiner moved approval of the renewal of Blanket Security Bond, seconded by Carter. Roll Call: Unanimous.

Council member Voss opened discussion regarding pursing different law firms. Possible consideration at a later date.

Pottebaum introduced Resolution No. 12-20-1 approving the Reappointment and Compensation Schedule for City Attorney Erek Sittig , seconded by Carter. Roll Call: Ayes: Carter, Greiner, Pottebaum. No: Voss. Motion carried.

Greiner introduced Resolution No. 12-20-2 Approving the Federal/State Procurement and Contracting Policy, seconded by Voss. Roll Call: Unanimous.

Pottebaum introduced Resolution No. 12-20-3 Authorizing City Clerk to transfer $500,000.00 General Fund Checking into General Fund Hifi Savings Account, seconded by Carter. Roll Call: Unanimous.

Transfer purpose is to gain higher interest.

Carter Introduced Resolution No. 12-20-4 Approving the 2021 Benton County Multi-Jurisdictional Local Hazard Mitigation Plan, seconded by Greiner. Roll Call: Unanimous.

Discussion was held regarding change of engineer firms, cost and the interview selection process.

Pottebaum introduced Resolution No. 12-20-5 approving Veenstra & Kimm Engineer Contract for the Wastewater Treatment Plant Improvements, seconded by Carter. Roll Call: Ayes: Carter, Greiner, Pottebaum. No: Voss. Motion Carried.

Jarad Diedrich Wastewater operator was present to give oral and written monthly operation report.

Report included repairs to blower motor and VFD.

Pottebaum moved approval of the reappointment of Jennifer Lane to the Park and Recreation Board, seconded by Greiner. Roll Call: Unanimous. Term of 3 years.

Park and Recreation December 1, 2020 minutes received and placed on file.

Brief discussion was held regarding employees receiving spray license to save cost.

Pottebaum moved approval of the 2021 TruGreen spray agreement in the amount of $6,031.50 seconded by Greiner. Roll Call: Ayes: Greiner, Pottebaum, Voss. No. Carter. Motion Carried. No price increases.

Brief discussion was held regarding business Derecho cleanup.

Page 1 of 1

Pottebaum moved approval to pursuit nuisance abatements, seconded by Carter. Roll Call: Unanimous.

Discussion regarding the purchase of new versus used dump truck and tractor.

Pottebaum introduced Resolution No. 12-20-6 approval of the purchase of 2008 International 7400 Dump Truck in the amount of $32,900.00 subject to private inspection, seconded by Greiner. Roll Call: Unanimous.

Discussion regarding city hail/derecho damages. Mayor and Council determined replacement of roofs, gutters/downspouts, vents, fascia, and siding. Brief discussion regarding diamond lights damages.

Other areas of discussion included, but not limited to the following: College Community School District providing the city with two welcoming signs.

Voss moved to adjourn the meeting at 9:12 p.m., seconded by Carter. Roll Call: Unanimous.

November Building Permits Approved: Koonts (Ground Solar Panels).

Month’s Receipts: (General Fund) 61,742.47; (Sewer Fund) 22,783.82; (Garbage Fund) 14,625.30; (Road Use Tax) 18,218.64; (Local Option Tax) 11,875.06; (Tax Increment Financing) 853.86. Revenue Totals: 130,099.15.

________________________________

Bill Voss

Mayor

ATTEST:

_________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

Page 2 of 2

December 1st, 2020 – Parks and Recreation Meeting Minutes

Tyce Hoskins — Tue, 01 Dec 2020 16:55:00 +0000

Park and Recreation Minutes

Regular Meeting Tuesday December 1, 2020

Meeting called to order at 7:04 p.m. Gann, Lane, Primmer present. Davis and Miner were absent.

Motion to approve November 3rd, 2020 minutes by Lane, seconded by Primmer. Approved unanimous.

Christmas Party Drive will be drive-thru due to Covid, Saturday December 5th, 10 a.m. until Noon.

Basketball Court – Discussion included budget and bid process with City Clerk.

2021 Concession Stand Lease – No action taken.

Equipment/grounds/maintenance – Discussion regarding baseball/softball light repair with insurance and FEMA with City Clerk.

Dugout bench on softball diamond repaired.

Motion to adjourn Gann, seconded by Lane. Meeting adjourned at 7:38 p.m. Unanimous.

_________________________________

Jennifer Lane

Chairperson

ATTEST:

_________________________________

Ron Gann

Board Member

November 18th, 2020 – Walford City Council Special Meeting Minutes

Tyce Hoskins — Wed, 18 Nov 2020 14:30:00 +0000

Walford City Council Proceedings

Special Meeting Wednesday November 18th, 2020

Meeting was called to order at 6:00 p.m., by Mayor Voss.

Meeting was conducted in person as well as electronically.

Roll Call: Bauer, Carter, Pottebaum, Voss joined electronically. Greiner was absent.

Pottebaum moved approval of the agenda as posted, seconded by Carter. Roll Call: Unanimous.

Citizen Comments: None.

Mayor and Council conducted interviews with three engineer firms.

MMS Consultants, Inc., Anderson-Bogert/AECOM, and Veenstra & Kimm, Inc.

Appointment to be considered at the next Regular City Council meeting in December.

Pottebaum moved to adjourn the meeting at 8:13 p.m., seconded by Bauer. Roll Call: Unanimous.

_______________________________

Bill Voss

Mayor

ATTEST:

_______________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

November 9th, 2020 – Walford City Council Meeting Minutes

Tyce Hoskins — Mon, 09 Nov 2020 14:28:00 +0000

Walford City Council Proceedings

Regular Meeting Monday November 9th, 2020

Meeting was called to order at 7:00 p.m., by Mayor Voss.

Roll Call: Bauer, Carter, Greiner. Pottebaum and Voss were absent.

Bauer moved approval of the agenda as posted, seconded by Greiner. Roll Call: Unanimous.

Bauer moved approval of the minutes from October 6th and October 12th, 2020 as posted and published, seconded by Greiner. Roll Call: Unanimous.

Bauer moved approval of the October 31, 2020 Treasurers Report, seconded by Carter. Roll Call: Unanimous.

Bauer moved approval of the November Expenditures subject to the verification of hours billed for the Bowman Plat review from Snyder & Associates, seconded by Carter. Roll Call: Unanimous

Deputy Tindal of the Linn County Sheriff Department presented Sheriff Report from October 12th through November 8th, 2020. There were 32 calls for service. Report placed on file.

Resident Mike Meier was present to voice concerns with the loose gravel and dust on streets after the chip and seal was completed. Mayor and Council addressed questions. Possible sweeping but getting to late in the year and winterization of equipment has been completed.

Carter introduced Resolution No. 11-20-2 approving Obligations of Funds from the City Tax Revenues for Appropriation to the payment of Economic Development Grant Payment Obligations which shall come due under the Development Agreement with Kingery Manufacturing Service, LLC, dated May 9th, 2016, seconded by Bauer. Roll Call: Unanimous.

Brief discussion regarding cost of plat reviews. Considered two different fees and or raising proposed.

Bauer Introduced Resolution No. 11-20-3 Establishing Subdivision Plat Review Fee seconded by Greiner. Roll Call: Unanimous. Fee shall be $1,000.00 to offset city attorney and city engineer cost.

Bauer moved approval to remain with United Health Care for employee health insurance, seconded by Carter. Roll Call: Unanimous.

Jarad Diedrich Wastewater Operator was present to give oral and written monthly operation report.

Planning and Zoning minutes from October 12, 2020 were received and placed on file.

Park and Recreation Minutes from November 3rd, 2020 were received and placed on file

Other areas of discussion included but not limited to the following: Continue Comprehensive Plan process after the first of the year.

Mayor and maintenance personnel to seek options/cost with new or used dump truck/plow.

Bauer moved to adjourn the meeting at 7:42 p.m., seconded by Carter. Roll Call: Unanimous.

October building permits approved: Housby Heavy Equipment (Sign).

Month’s Receipts: (General Fund) 236,099.02; (Sewer Fund) 21,705.76; (Road Use Tax) 12,652.27; (Local Option Tax) 4,218.90; (Tax Increment) 1,746.90; (Garbage Fund) 13,402.66. Revenue Totals: $289,825.51.

General and Road Use Tax Expenditures:

Alliant (Electric) 2,878.01

BP (Fuel) 288.64

City Laundering (Uniforms/Rugs/Towels) 283.44

Diedrich, Jarad (Wages) 2,892.00

Ellis, Gary (Wages) 3,649.60

Evans Computer (Tec Support/Antivirus) 228.19

Federal Tax Payment (Withholdings) 5,753.05

Page 1 of 2

Gann, Janet (Wages) 2,227.65

Gazette (Publications) 145.61

Gordon Flesch (Copy Count/Maint) 72.74

Holland Law Office (Attorney) 1,450.00

IPERS (Withholdings) 3,290.28

Office Express (Office Supplies) 4.64

Orkin (Hall Spray) 61.20

Port “O”Jonny (Restrooms) 201.00

Postmaster (Flier) 89.65

Riteway Business Forms (W2’s) 106.00

Sevig Utility (Water) 34.40

Snyder & Associates (Engineer) 1,352.00

South Slope (Telephone/Internet) 239.52

Tiedeman, Dawn (Janitorial) 198.00

US Cellular (Cell Phones) 146.76

United Health Care (Insurance) 2,588.26

Visa Business: (Postage) 75.90; (Microsoft) 52.50;

(Wal-Mart) 111.48

Voss, Bill (Cell Phone Allowance) 50.00

Wellmark BlueCross (Insurance) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 1,785.80

Diedrich, Jarad (Wages) 2,892.00

Dorsey & Whitney (Attorney) 3,500.00

Gann, Janet (Wages) 2,227.66

Iowa One Call (Locations) 72.90

ION Environmental Solutions

Postmaster (Postage) 162.75

South Slope (Telephone/Internet) 103.21

Snyder & Associates (Engineer) 3,250.50

Visa Business: (Theisen’s) 9.37

Garbage Fund Expenditures:

Benton County Disposal (Tipping Fees) 1,362.50

Central State Bank (ACH FEES) 113.00

Johnson County Refuse (Hauling) 7,905.00

(Yard Waste) 460.80; (Tags) 190.00

Total Expenditures:$ 52,545.00

_______________________________

Bill Voss

Mayor

ATTEST:

________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

November 4th, 2020 – Walford City Council Special Meeting Minutes

Tyce Hoskins — Wed, 04 Nov 2020 14:29:00 +0000

Walford City Council Proceedings

Special Meeting Wednesday November 4th, 2020

Meeting was called to order at 6:00 p.m., by Mayor Bill Voss.

Roll Call: Bauer, Carter, Pottebaum, Voss. Greiner was absent.

Bauer moved approval of the agenda as posted, seconded by Pottebaum. Roll Call: Unanimous.

Pottebaum moved to rescind Resolution No. 10-20-5 approving the Purchase/Installation of Wastewater Treatment Plant Operational Equipment due to correction of cost, seconded by Bauer. Roll Call: Ayes: Bauer, Carter, Pottebaum. No: Voss based on Resolution process. Motion Carried.

Bauer introduced Resolution No. 11-20-1 Approving the Purchase/Installation of Wastewater Treatment Plant Operational Equipment, seconded by Roll Call: Aye: Bauer, Pottebaum, Voss. Carter approved without addition of relays & switches for communication to PLC. Motion Carried.

Bauer moved to authorize City Attorney to submit notification to Snyder & Associates for Termination of Services, seconded by Pottebaum. Roll Call: Aye: Bauer, Carter, Pottebaum. No: Voss. Motion Carried.

Council Reviewed 7 Engineer Proposals, after careful consideration the following were chosen to be contacted for an interview. MMS Consultants, Veenstra & Kimm and Anderson Bogert.

Carter moved to begin scheduling interviews with selected firms on November 18th, 2020, seconded by Pottebaum. Roll Call: Unanimous.

Bauer moved to go into closed session at 6:24 p.m., pursuit to Chapter 21.5 of the Iowa State Code, Paragraph (C)Seconded by Carter. Roll Call: Unanimous.

Bauer moved to return to open forum at 6:55 p.m., seconded by Pottebaum. Roll Call: Unanimous.

Voss moved to adjourn the meeting at 6:56 p.m., seconded by Bauer. Roll Call: Unanimous.

_________________________________

Bill Voss

Mayor

ATTEST:

_________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

November 3rd, 2020 – Walford Parks and Recreation Meeting Minutes

Tyce Hoskins — Tue, 03 Nov 2020 14:29:00 +0000

Walford Park and Recreation Minutes

Regular Meeting Tuesday November 3, 2020

Meeting called to order at 7:01 pm. Davis, Lane, Primmer, Miner, Gann present.

Motion to approve October minutes by Gann, seconded by Primmer. Approved unanimous.

Christmas party - Discussion included preparing kits for kids ahead of December 5th. Lane to contact Amy Symonds at CSB to inquire about support and post to Facebook for anyone interested in volunteering to help.

Lane to confirm the Santa, discussion included providing a socially distant Santa visit. If Santa cannot be scheduled then discussion included proceeding with prepared goodie bags for kids.

Motion by Gann to allocate $800 for purchase of goodie bag items for Christmas party. Seconded by Davis. Approved unanimous.

Picnic table purchase from Iowa Prison Industries - delayed due to reduced operations with Covid cases. Paint color options to be defined, blue is preferred and likely available.

Equipment/grounds/maintenance

Regarding ball diamond lights - awaiting an insurance report from mayor.

Discussion included planning for batting cage replacement net and maintenance of existing structure supporting net - to be planned for in early spring. Replacement L screen needed as well.

Motion to adjourn by Miner. Seconded by Lane. Meeting adjourned 7:39 pm.

__________________________________

Jennifer Lane

Chairperson

ATTEST:

__________________________________

Pat Miner

Secretary

October 12th, 2020 – Walford Planning and Zoning Meeting Minutes

Tyce Hoskins — Mon, 12 Oct 2020 18:12:00 +0000

Walford Planning and Zoning Commission Proceedings

Regular Meeting Monday October 12, 2020

Meeting was called to order at 6:02 p.m., by Chairperson Leymaster.

Roll Call: Blanchard, Brown, Butz, Grabe, Leymaster.

Grabe moved approved of the agenda as posted, seconded by Butz. Roll Call: Unanimous.

Butz moved approval of the minutes from July 14th, 2020 as posted, seconded by Blanchard. Roll Call: Unanimous.

Blanchard introduced Resolution No. 20-1 recommending approval to the City Council the Preliminary and Final Plat of Stella Rose Addition, Linn County, seconded by Brown.

Grabe introduced Resolution No, 20-2 recommending approval to the City Council the Plat of Survey Parcel A and Preliminary/ Final Plat of Bowman Acres First Addition, seconded by Brown. Roll Call: Unanimous.

Board held a brief discussion regarding the Final Draft of the 2020 Comprehensive Plan.

Butz moved to recommend approval of the Final Draft to the City Council, seconded by Blanchard. Roll Call: Unanimous.

Grabe moved to adjourn the meeting at 6:30 p.m., seconded by Butz. Roll Call: Unanimous.

_________________________________

Mike Leymaster

Chairperson

ATTEST:

_________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

October 12th, 2020 – Walford City Council Meeting Minutes

Tyce Hoskins — Mon, 12 Oct 2020 18:00:00 +0000

Walford City Council Proceedings

Regular Meeting Monday October 12, 2020

Meeting called to order at 7:00 p.m., by Mayor Voss.

Roll Call: Bauer, Carter, Greiner, Pottebaum, Voss.

Bauer moved approval of the agenda, as posted seconded by Pottebaum. Roll Call: Unanimous.

Bauer moved approval of the minutes from September 14th, 16th, and 24th, 2020, as posted and published, seconded by Voss. Roll Call: Unanimous.

Pottebaum moved approval of the September 30th, 2020 Treasurer Report, seconded by Bauer. Roll Call: Unanimous.

Pottebaum moved approval of the October Expenditures list, seconded by Greiner. Roll Call: Ayes: Bauer, Greiner, Pottebaum, Voss. No: Carter.

Deputy Tindal of the Linn County Sheriff Department submitted sheriff report from September 14th, 2020 through October 12th, 2020. There were 30 calls for service.

No citizen comments.

Concrete Polyfix Proposal was tabled to be revisited in November.

Pottebaum moved to override Mayor Veto of Resolution No. 9-20-4 Community Center Roof Replacement from hailstorm damages, seconded by Bauer. Roll Call: Ayes: Bauer, Carter Pottebaum. No: Greiner and Voss. Motion fails. Veto stands.

Pottebaum introduced Resolution No. 10-20-1 Authorizing City Clerk to transfer Sewer Fund CD into Sewer Fund HIFI Savings Account, seconded by Carter. Roll Call: Unanimous.

Pottebaum introduced Resolution No. 10-20-2 Approving Obligations of Funds from the Urban Renewal Tax Revenue Fund for Appropriation to the payment of Annual Appropriation Tax Increment Financed Obligations which shall come due in the next succeeding fiscal year, seconded by Bauer. Roll Call: Unanimous.

Bauer moved approval of the Kingery Manufacturing Workforce Report for Economic Development Grant Payments pursuit to the May 9th, 2016 Development Agreement, seconded by Voss. Roll Call: Unanimous.

Planning and Zoning Commission recommended approval of the Preliminary and Final Plat Map for the Stella Rose First Addition, Linn County Walford.

Developer Dustin Ashmore was present to answer questions regarding Stella Rose Plat.

Bauer introduced Resolution No. 10-20-3 approving Preliminary and Final Plat Map for Stella Rose First Addition Linn County Walford, seconded by Greiner. Roll Call: Unanimous.

Planning and Zoning Commission recommended approval of the Preliminary and Final Plat Map for the Bowman Acres First Addition, Linn County Walford.

Pottebaum introduced Resolution No. 10-20-4 Approving Plat of Survey Parcel A and Preliminary and Final Plat of Bowman Acres First Addition, Linn County Walford seconded by Bauer. Roll Call: Unanimous.

Bauer Introduced Resolution No. 10-20-5 Approving the Purchase/ installation of Wastewater Treatment Plant Operational Equipment subject to no cost increase to bids, seconded by Greiner. Roll Call: Unanimous.

Wastewater operator Jarrad Diedrich submitted monthly oral and written report. Questions were asked when pumps will be pulled.

Greiner moved approval of the final list of 7 Engineer firms to be considered for RFP submission, seconded by Carter. Roll Call: Unanimous.

Page 1 of 3

Request for Proposal (RFQ) form was tabled for modification to be revisited in November.

No action taken to waive late fees on delinquent account.

Gordon Sevig was present to inquire about Commercial Drive repair and to discuss abandoning GSTC Blvd.

Lindsay Beaman of Snyder and Associates was present to represent company policy and standard of services.

Park and Recreation October 6th, 2020 minutes received and placed on file.

Other areas of discussion included but not limited to the following: Mayor reported on property cleanup.

Voss moved to adjourn the meeting at 8:14 p.m., seconded by Greiner. Roll Call: Unanimous.

September building permits approved: Reese (Shed); Benson (Concrete Driveway); Perlwitz (Concrete Driveway); Housby Heavy Equipment (Sign).

Months Receipts: (General Fund) 28,912.55; (Road Use Tax) 20,777.09; (Tax Increment Finance) 149.13; (Sewer Fund) 20,370.83; (Garbage Fund) 12,663.31; (Local Option Tax) 4,218.89.

Revenue Totals: 87,091.80.

General and Road Use Expenditures:

Absolute Security (Shop Monitoring) 147.00

Allegra (Printing) 195.19

Alliant (Electric) 3,201.30

Altorffer Inc. (Parts/Equipment Rental) 1,123.20

Baker Paper (Paper Towels) 83.12

BP Credit Card (Fuel) 447.95

City Laundering Co. (Uniforms/Rugs/Towels) 275.44

Cronbaugh Excavating (Skid Loader) 110.00

Diedrich, Jarad (Wages) 4,338.00

Ellis, Gary (Wages) 5,474.40

Evans Computer (Antivirus/iCloud) 152.79

(Computer) 2,188.89; (Cable) 29.00 (Setup) 345.00

Federal Tax Payment (Withholdings) 4,115.44

Gann, Janet (Wages) 3,315.97

Gazette (Publications) 157.13

Gordon Flesch Company (Copy Count/Maint.) 111.90

Holland Law Office (Attorney) 1,425.00

IPERS (Withholdings) 2,222.94

K & B Ag Supply (Seed) 192.00

Linn County Sheriff Department 9,620.00

Linn County Treasurer (Special Election) 2,085.78

Marengo Ready Mix (Sand) 646.42

Menards (Heater/Receiver) 76.98

Office Express (Office Supplies) 156.41

Orkin (Hall Spray) 61.20

P & K Midwest (Parts) 122.83

Prairie Road Builders (Seal Coat) 29,518.50

Port”O”Jonny (Restrooms) 191.00

Postmaster 89.65

Page 2 of 3

Rick, Howard (Wages) 1,560.00

Sevig Utility (Water) 34.40

Snyder & Associates (Engineer) 338.00

Stetson Building Products (Materials) 164.66

South Slope (Telephone/Internet) 238.04

Tiedeman, Dawn (Janitorial) 135.00

Treasurer of State (Withholdings) 1,703.00

(Sales Tax) 17.04

TruGreen (Fert./Spray) 2,010.50

United Health Care (Insurance) 2,588.26

Visa Business: (Postmaster) 7.10; (Microsoft) 52.50;

(Cedar Rapids Tire) 700.76; (Iowa League) 50.00;

(Wal-Mart) 87.26 (Oriental Trade) 280.84;

(Zoom) 10.49

Voss, Bill (Cell Allowance) 50.00

Wellmark Blue Cross (Insurance) 38.99

Sewer Fund Expenditures:

Aliant (Electric) 2,284.21

Diedrich, Jarad (Wages) 4,338.00

Electric Pump (Service Inspection) 950.00

Gann, Janet (Wages) 3,315.98

(Iowa One Call )Locations 59.40

ION Environmental Solutions (Testing/Labs) 1.779.00

Ken-Way (Cleaning) 2,477.50

Postmaster (Billing) 162.75

South Slope (Telephone/Internet) 103.21

Snyder & Associates (Engineer) 5,417.50

Treasurer of State (Sales Tax0 394.14

Garbage Fund Expenditures:

Benton County Disposal (Tipping Fees) 1,648.10

Central State Bank (ACH Fees) 113.00

Johnson County Refuse (Hauling) 7,905.00

(Yard Waste) 328.56

Expenditure Totals $113,563.62

___________________________________

Bill Voss

Mayor

ATTEST:

___________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

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October 6th, 2020 – Parks and Recreation Meeting Minutes

Tyce Hoskins — Tue, 06 Oct 2020 18:15:00 +0000

October 6th, 2020 - City Council Special Meeting Minutes

Tyce Hoskins — Tue, 06 Oct 2020 18:11:00 +0000

Walford City Council Proceedings

Special Meeting Tuesday October 6th, 2020

Meeting was called to order at 6:00 p.m., by Mayor Bill Voss.

Roll Call: Bauer, Carter, Greiner, Pottebaum, Voss.

Bauer moved approval of the agenda as posted, seconded Pottebaum. Roll Call: Aye: Bauer, Carter, Greiner, Pottebaum. No: Voss.

Several residents were on hand to voice concerns and ask questions about the termination of Snyder Associates.

Residents were also present to voice concerns with the process and award of community center roof replacement.

Mayor Voss reported severing relationship with Snyder & Associates had been voted on already and failed, agreement made by Resolution and cost already paid for wastewater treatment project.

Bauer moved to sever/terminate contract with Snyder & Associates, seconded by Carter. Roll Call: Aye: Bauer, Carter, Pottebaum. No: Greiner and Voss. Motion Carried.

Discussion was held regarding request for Proposals (RFP) for Engineer Services.

Discussion was held regarding Community Center Roof Proposals.

Discussion was held regarding the process of pursuing and receiving estimates/bids and or proposals that do not fall under the State Bidding thresholds.

Greiner moved approval of the draft request for proposal with the addition if contractor bids outside of the scope, bid will not be accepted. Dies lack of second. Council will review and make additional changes.

Mayor Voss removed Jeff Pottebaum as Mayor Pro-Tem and appointed Matt Greiner.

Pottebaum moved to adjourn the meeting at 8:07 p.m., seconded by Voss. Roll Call: Unanimous.

_________________________________

Bill Voss

Mayor

ATTEST:

________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

September 24th, 2020 – City Council Special Meeting Minutes

Tyce Hoskins — Thu, 24 Sep 2020 20:19:00 +0000

Walford City Council Proceedings

Special Meeting Thursday September 24th, 2020

Mayor Bill Voss called the meeting to order at 6:00 p.m.

Roll Call: Bauer, Carter, Greiner, Pottebaum, Voss present.

Pottebaum moved approval of the agenda as posted, seconded by Carter. Roll Call: Unanimous.

Citizen comments: None

Pottebaum introduced Resolution No. 9-20-6 Requesting Reimbursement from the Iowa COVID-19 Government Relief Fund, seconded by Carter. Roll Call Unanimous.

Pottebaum moved to adjourn the meeting at 6:03 p.m., seconded by Voss. Roll Call: Unanimous.

________________________________

Bill Voss

Mayor

ATTEST:

_________________________________

Janet L. Gann, MMC, IaCMC, IaCMFO

City Clerk

September 16th, 2020 - City Council Work Session

Tyce Hoskins — Wed, 16 Sep 2020 17:24:00 +0000

Walford City Council Proceedings

Work Session Wednesday September 16th, 2020

Work session called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Bauer, Carter, Pottebaum, Voss. Absent: Greiner.

Bauer moved approval of the agenda as posted, seconded by Voss. Roll Call: Unanimous.

Council member Bauer - questioned the IDNR inspection timing, repairs not being done timely, and increased cost of operation of wastewater treatment plant.

Mayor Voss addressed questions - repairs were to be included within the UV Disinfection Project.

Wastewater operator Jarad Diedrich was present to discuss proposals for the replacement and or repair of the VFD, PLC and flow meters. Council considered all options and cost. This will be an action item on the October agenda.

Kelli Scott and Nick Eisenbacher of Snyder and Associates were present to answer questions and report on the status of the UV Disinfection Project.

Council member Bauer- questioned engineer regarding IDNR deadline for the submittal of - plans for the UV Disinfection Project. Council member Bauer – shared results of a discussion with a representative of the IDNR who confirmed that there is not a deadline for submittal of plans for the UV project. Council member Bauer- indicated a desire to not move forward with Snyder and Associates as the engineer on the UV Disinfection Project.

Council member Pottebaum- inquired about PolyFix street repair. Mayor Voss - explained price difference will be an agenda item for October.

Council member Carter - inquired about property clean up. Mayor Voss reported - cleanup has been taken care of.

Bauer moved to adjourn the work session at 8:06 p.m., seconded by Carter. Roll Unanimous.

________________________________

Bill Voss

Mayor

ATTEST:

_________________________________

Janet L. Gann

City Clerk

September 14th, 2020 – City Council Meeting Minutes

Tyce Hoskins — Mon, 14 Sep 2020 17:23:00 +0000

Walford City Council Proceedings

Regular Meeting Monday September 14th, 2020

Meeting was called to order at 7:00 p.m., by Mayor Bill Voss.

Roll Call: Bauer, Carter, Greiner, Pottebaum, Voss.

Pottebaum moved approval of the agenda with the addition of “Old Business” Concrete PolyFix Street Repair, seconded by Carter. Roll Call: Unanimous.

Pottebaum moved approval of the minutes from August 10th and August 19th, 2020 with correction from Monday to Wednesday August 19th, 2020, seconded by Roll Call: Aye: Cater, Greiner, Pottebaum, Voss. Abstain: Bauer.

Bauer moved approval of the August 31st, 2020 Treasurer Report, seconded by Voss. Roll Call: Unanimous.

Greiner moved approval of the September Expenditures, seconded by Pottebaum Roll Call: Aye: Bauer, Greiner, Pottebaum, Voss. No: Carter.

Council member Carter voted no for the following reasons: Mower knife blade purchase and seeking sanitary sewer line tv proposals.

Deputy Tindle of the Linn County Sheriff Department was present to submit Sheriff Report from August 11, 2020 through September 14, 2020. There were 24 calls for service. Report placed on file.

Brief discussion regarding cost addition to Concrete PolyFix proposal.

Pottebaum introduced Resolution No. 9-20-1 approving the FY 19/20 Annual State Financial Report, seconded by Carter. Roll Call: Unanimous.

Pottebaum moved approval of the FY 18/19 State Audit Report, seconded by Voss. Roll Call: Unanimous.

Voss introduced Resolution No. 9-20-2 establishing reconciliation of Utility Billings, Collections and Delinquent Account Procedures, seconded by Bauer. Roll Call: Unanimous.

Pottebaum introduced Resolution No. 9-20-3 approving the FY 19/20 Annual Urban Renewal Report, seconded by Greiner. Roll Call: Unanimous.

Discussion was held regarding proposed shingles for the community center roofing project.

Pottebaum introduced Resolution No. 9-20-4 Awarding Community Center Roof Replacement proposal to Evans Roofing Home Repair in the amount of $33,975.00 seconded by Bauer. Roll Call: Ayes: Carter, Bauer, Pottebaum. No: Greiner, Voss. Motion Carried.

Greiner introduced Resolution No. 9-20-5 Approving replacement purchase of City Clerk’s Office Computer with Evans Computer not to exceed the amount of $2,188.89, seconded by Pottebaum. Roll Call: Unanimous.

Wastewater Operator Jarad Diedrich presented oral report on monthly operations of plant.

Snyder and associates Report received and placed on file.

Council member Carter once again requested printed copy of Comprehensive Plan from engineer.

Pottebaum moved approval of the renewal of Class LE Liquor License/Sunday Sales/Outdoor Endorsement for the Ponderosa Ballroom and Wild Hogs, seconded by Bauer. Roll Call: Unanimous.

Clerk reported no state violations.

Bauer moved approval of the renewal of Class LE Liquor License/Sunday Sales for the Walford BP, seconded by Greiner. Roll Call: Unanimous.

Clerk reported no state violations.

Pottebaum moved approval of the renewal of the General Fund 13-month CD and transfer Sewer Fund CD into HiFi Savings, seconded by Carter. Roll Call: Unanimous.

Discussion was held regarding severing relationship with Snyder & Associates. Several residents were present to ask questions and voice concerns about the cost and availability of another firm.

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Pottebaum moved to sever relationship with Snyder & Associates and authorizing City Attorney to issue written notification, seconded by Bauer. Roll Call: Ayes: Carter, Pottebaum. No: Bauer, Greiner and Voss. Motion fails.

Park and Recreation Minutes from September 1st, 2020 received and placed on file.

Other areas of discussion included but not limited to the following: Replacement of 2004 yellow truck due to age, diamond light repairs from storm damages, Derecho cost and FEMA application, Cintas, status of certified property cleanup letters, vandalism case update, small claim case update, two pending plats, wastewater work session for Wednesday September 16th at 7:00 p.m. Trick or treating will be Saturday October 31st residents that wish to participate are encouraged to leave porch light on. Time shall be left up to individual homes.

Greiner moved to adjourn the meeting at 8:42 p.m., seconded by Voss. Roll Call: Unanimous.

August Building Permits Approved: Lahr (Solar Panels); Minor (Shed).

Months Receipts: (General Fund) 4,588.61; (Sewer Fund) 21,342.61; (Road Use Tax) 15,480.89; (Local Option Tax) 4,218.89; (Tax Increment Financing) 52.14; (Garbage Fund) 12,772.87. Receipt Totals: 58,456.01.

General and Road Use Tax Expenditures:

Absolute Security Cedar Valley (Hall Monitoring) 444.00

Alliant (Electric) 3,239.82

Asplundh (Derecho Tree Removal) 28,498.67

BP Credit Card (Fuel) 344.72

Butz Insurance (Insurance) 81.00

City Laundering (Uniforms/Rugs/Towels) 344.30

Consolidated Energy (Derecho Storm Diesel) 1,351.87

Cronbaugh Excavating (Derecho Storm Cleanup) 1,172.50

Diedrich, Jarad (Wages) 2,892.00

Ellis, Gary (Wages) 3,649.60

Evans Computer (TEC/Antivirus/Backup) 149.19

Federal Tax Deposit 4,035.40

Gann, Janet (Wages) 2,227.65

Gazette (Publications) 296.22

Gordon Flesch Co. (Copy Count/Maint) 58.39

Holland Law Office (Attorney) 70.00

IPERS (Withholdings) 2,218.70

McAllister (Concrete) 500.00

Midway Outdoor Equipment (Blades) 46.68

Office Express (Office Supplies) 62.79

Orkin (Hall Spray) 61.20

Port”O”Jonny (Restrooms) 320.74

Rick, Howard (Wages) 2,460.00

Sankot Garage (Truck Repairs) 178.10

Sevig Utility (Water) 38.80

Snyder & Associates (Engineer) 1,350.00

South Slope (Telephone/Internet) 224.84

Tiedeman, Dawn (Janitorial) 243.00

US Cellular (Cell Phone) 151.71

United Health Care (Insurance) 2,588.26

Visa: (Postmaster) 110.00; (Microsoft) 52.50;

(Zoom) 15.89; (Tractor Supply) 18.09;

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(Tractor Supply) 28.22; (Strom Steel) 51.52;

(Stanerson Implement) 51.92; (Pomp’s Tire) 90.00

Voss, Bill (Cell Phone) 50.00

Wellmark Blue Cross (Dental) 38.99

Sewer Fund Expenditures:

Alliant (Electric) 2,307.67

Diedrich, Jarad (Wages) 2,892.00

Gann, Janet (Wages) 2,227.66

Iowa Once Call (Locations) 67.50

ION Environmental (Testing/Labs) 1,062.50

Ken-Way Trucking (TV Inspection) 4,500.00

(Repair) 97.00

Postmaster (Billing) 162.75

South Slope (Telephone) 103.13

Snyder & Associates (Engineer) 13,110.28

Visa: (Rural Water) 160.00

Garbage Fund Expenditures:

Benton County Disposal (Tipping Fees) 2,051.50

(Landfill Fees) 9,509.50

Central State Bank (ACH) 113.50

Johnson County Refuse (Hauling) 7,888.00;

(Yard Waste) 416.88; (Tags0 570.00;

(Dumpsters) 345.00

Expenditure Totals: $107,392.15